BSBOPS501 Student Project Portfolio

RTO No: 91223
Student Project Portfolio
BSBOPS501 Manage Business Resources
Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

BSBOPS501 Manage Business Resources| 1
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Contents
Section 1: Analyse resource requirements 6

Section 2: Planning for resources 10
Section 3: Resource acquisition 22
Section 4: Evaluation 29

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Student name:
Assessor:
Date:
Business this assessment is

based on:
Documentation reviewed as
preparation:

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Section 1: Analyse resource requirements
Complete this section before the stakeholder meeting/s.
Provide an overview of the

business and its strategic
objectives and goals.
Describe the regulatory and

legislative context of the
business that relates to
managing resources.
Outline the specific objectives

of the business unit/s that you
are basing this project on.
E.g., business unit, project or
department that requires these
resources.

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Resource 1
Which resource are you going
to focus on for this project and
which activity does it relate to?
Resource 2
Resource 3
Describe the stakeholders you

need to meet with to discuss
the nature and level of
resource planning for all three
resources.
Why are these stakeholders

part of the consultation
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process?
These may be separate
stakeholders or the same ones
for all three resources
depending on the size and
nature of the business
When is this meeting/s set for?

Provide the details of when
and where this meeting/s is
occurring
What are the internal

capabilities of the business in
relation to the resourcing
requirements?
What are the external

resourcing requirements?
Outline any supplier or
purchasing considerations,
budget or anything else
relevant to obtaining
quotations here.

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Provide an outline of the
agenda / main discussion
points for this meeting/s.
Copy and paste this row if you
are having more than one
meeting and fill one out for
each meeting.
Complete this section after the stakeholder meeting/s.
Summarise the outcomes of

the meeting/s.
Include any decisions that
were made and next steps.
Copy and paste this row if
you are having more than one
meeting and fill one out for
each meeting.
Attach: Business documentation reviewed ☐
Recording of meeting/s if not observed in person or online ☐

by your assessor

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Section 2: Planning for resources
You need to complete all three of the plans in this section for three different resources.
Resource Plan 1
Description of resource bid.
Options.
Outline suitable options that
may suit
Budget and costs.

Outline the total budget and
provide a break down of the
costs associated with this
resource

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What are the timelines for
identifying suitable resources
and the acquisition of this
resource?
Explain how the resource will

be obtained/purchased
following policy and
procedures.
Explain the approval process

for this resource.
Resource monitoring usage

system
Develop a monitoring system
that can be used to monitor
the usage and success of this
resource in meeting business
or project objectives.

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Establish a measurable Key
Performance Indicators (KPI).
Show how you approached
establishing the KPI in a
mathematical way using
problem-solving.
List ways to monitor the KPI
including a timeframe for
evaluation.
Develop a formal policy and
procedure document and
attach to this section (note
you can develop just one
Resource Usage Policy with
different sections for all three
resources if you would like to
do it this way).
Risk and contingency planning

Complete the table to assess risks and develop contingencies for resources you are planning for.
Potential risks Planned Response
Risk associated with the acquisition or How will you mitigate the risk?
implementation of the resource
Attach: Scope of Requirements document ☐
Approval request for proposal (email) ☐
Resource Evaluation Policy and procedures developed ☐
Relevant policies and procedures related to the resource ☐

(workplace documentation or from the simulation pack)

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Resource Plan 2
Options.
may suit
Budget and costs.

resource

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resource?

procedures.

for this resource.

system

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problem-solving.
evaluation.
do it this way).



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Resource Plan 3
Options.
may suit
Budget and costs.

resource

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resource?

procedures.

for this resource.

system

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problem-solving.
evaluation.
do it this way).



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Section 3: Resource acquisition
Resource 1 acquisition
Summarise the process you

went through to receive
quotations for this resource.
Organisational compliance
How did you adhere to your
organisational procurement
policy and procedures when
receiving quotations?
Timelines
How did you meet the
timelines you planned for?

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Quotations
List the suppliers/vendors you
received quotations from
Attach these quotations to
this section of your portfolio
Supplier preference and

recommendation
Which supplier do you prefer
and why? Summarise your
reasons here.
Develop an email outlining
your recommendations to the
relevant manager and attach
this.
Describe how you arranged

the delivery / receival of the
resource and the processes
followed for allocation.
Attach any evidence here as
part of the process E.g.,
emails / receipts or delivery
documentation, internal
communication to staff.
If using the case study you
don’t actually need to
purchase and receive the
resource but you can make
assumptions and develop
emails or internal
communications about
allocation as part of the
simulation.

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Attach: Quotations obtained ☐
Email recommending preferred supplier ☐
Evidence of resource allocation

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Timelines

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Quotations

recommendation
reasons here.
this.

emails or internal
simulation.

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Timelines

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Quotations

recommendation
reasons here.
this.

emails or internal
simulation.

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Section 4: Evaluation
Resource 1 evaluation

level of performance of the
resource according to the
data reviewed.
Has the resource been used

in line with the product
specifications and
product/service standards?
How has the resource usage

been used according to the
budget for this resource?
Were there any budget
overruns? Explain reasons if
this was the case.

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Suggest improvements to
work practices that could
increase efficiency of this
resource.
Does a corrective action need

to be taken in relation to this
resource? If yes, summarise
this here and then implement
it. Attach evidence of this
implementation in this section.
Note: There only needs to be
one corrective action taken for
one resource. Write NA here if
you have taken this for
another resource.
Attach: Evidence of corrective action (1 only in total) ☐
Formal report developed for management ☐

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data reviewed.

specifications and

this was the case.

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resource.

another resource.

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data reviewed.

specifications and

this was the case.

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resource.

another resource.

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RTO No: 91223

Student Project Portfolio

BSBOPS501 Manage Business Resources

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Section 1: Analyse resource requirements 6

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Business this assessment is

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Complete this section before the stakeholder meeting/s.

Provide an overview of the

Describe the regulatory and

Outline the specific objectives

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Describe the stakeholders you

Why are these stakeholders

When is this meeting/s set for?

What are the internal

What are the external

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Complete this section after the stakeholder meeting/s.

Summarise the outcomes of

Attach: Business documentation reviewed ☐

Recording of meeting/s if not observed in person or online ☐

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Description of resource bid.

Budget and costs.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Explain how the resource will

Explain the approval process

Resource monitoring usage

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Risk and contingency planning

Potential risks Planned Response

Attach: Scope of Requirements document ☐

Approval request for proposal (email) ☐

Resource Evaluation Policy and procedures developed ☐

Relevant policies and procedures related to the resource ☐

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Description of resource bid.

Budget and costs.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Explain how the resource will

Explain the approval process

Resource monitoring usage

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Risk and contingency planning

Potential risks Planned Response

Attach: Scope of Requirements document ☐

Approval request for proposal (email) ☐

Resource Evaluation Policy and procedures developed ☐

Relevant policies and procedures related to the resource ☐

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Description of resource bid.

Budget and costs.

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Explain how the resource will

Explain the approval process

Resource monitoring usage

Strathfield College RTO: 91223 CRICOS Provider Code: 02736K

Risk and contingency planning