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    Reconciliation Form (Procurement Department)

    Uploaded by

    befordents1940
    This document is a reconciliation form for expenses charged to a purchasing card. It lists transaction details including date, description, vendor, amount, and account codes. The cardholder and supervisor must sign to attest that the expenses have not been reimbursed from other sources and that reimbursement will be made if other payment is received.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    Reconciliation Form (Procurement Department)

    Uploaded by

    befordents1940
    31 views7 pages
    This document is a reconciliation form for expenses charged to a purchasing card. It lists transaction details including date, description, vendor, amount, and account codes. The cardholder and supervisor must sign to attest that the expenses have not been reimbursed from other sources and that reimbursement will be made if other payment is received.

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    Copyright

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    This document is a reconciliation form for expenses charged to a purchasing card. It lists transaction details including date, description, vendor, amount, and account codes. The cardholder and supervisor must sign to attest that the expenses have not been reimbursed from other sources and that reimbursement will be made if other payment is received.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    31 views7 pages

    Reconciliation Form (Procurement Department)

    Uploaded by

    befordents1940
    This document is a reconciliation form for expenses charged to a purchasing card. It lists transaction details including date, description, vendor, amount, and account codes. The cardholder and supervisor must sign to attest that the expenses have not been reimbursed from other sources and that reimbursement will be made if other payment is received.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 7

    P-Purchasing Card Cash Withdrawal &

    Expense Reconciliation Form

    Cardholder
    Employee ID Billing cycle end date

    Reconciler Name

    Reconciler Phone

    Reconciler Signature

    Bank
    Proj/Grant (If QR
    Transaction Description Bank Transaction No. Vendor Name Dep./Coll. currency Amount
    applicable) Amount
    Date

    Total Expenses: QAR -

    P-Card Cash Withdrawal as of

    I attest that I have not received reimbursement from another source(s) for any expenses claimed. In the event payment is received from another source(s) for any portion of the
    expenses claimed, I assume responsibility for reimbursing the University in full for those expenses.

    Cardholder r Name (printed) Cardholder Signature Date

    Supervisor Name and Position (printed) Supervisor Signature Date


    CoA Account CoA Description
    102010219 Library books
    502010300 Laundry services
    502010500 Cleaning supplies
    502010600 University uniforms
    502020100 Motor vehicle & vessel supplies
    502030100 Repair & maintenance supplies
    502040400 Books, scientific magazines & references documents
    502040500 Educational supplies
    502040600 Seed & trees for education
    502050100 Office supplies & stationery
    502060100 Food supplies
    502070200 Medical supplies
    502070500 Fairs & exhibitions supplies
    502070600 Sports materials supplies
    502070700 Kitchen supplies
    503020100 Consultant fees
    503020200 Fees & remuneration for services rendered
    504010100 Telephone & similar communication
    504020101 Printing
    504020102 Publication
    504020200 Advertising & promotions
    504030200 Furniture & fixtures maintenance
    504030300 Electromechanical (Machinery & equipment & AC & Chillers) main
    504030400 Lab & scientific equipment maintenance
    504030500 Computers maintenance
    504030600 Vessel maintenance
    504030700 Motor vehicles maintenance
    504030900 Computer software maintenance
    504060100 Freight & handling charges
    504060200 Mail & express mail
    504060300 Customs & taxes
    505010300 Rental of transportation equipment
    505010600 Rental towards participation in fairs & exhibition
    506040100 Minor Furniture and Fixutures
    506040200 Minor Machinery and Equipment
    506040300 Minor Lab and Scientific Equipment
    506040400 Minor computer and accessories
    506040500 Minor Electrical and Appliances Equipment
    506040600 Minor Office Equipment and Supplies
    506040700 Minor Air Conditioners and chillers
    507010100 National & international organizations subscriptions
    507010200 Magazines subscriptions
    507010300 Software licenses & subscriptions
    507010400 Periodicals subscriptions
    507030000 Receptions & formal meetings- QU events
    507030100 Receptions & formal meetings- QU guests (Visitors)
    507030200 Receptions & formal meetings- QU guests (Consultants)
    507030300 Receptions & formal meetings- QU guests (Trainers)
    507040100 Student religious activities
    507040200 Student sports activities
    507040300 Student cultural & entertaining activities
    507040400 Student training
    507050000 Training fees
    Category
    G. Books/ Subscription/ Software
    C. Utilities/ Mail/ Freight / Services
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    B. Maintenance
    G. Books/ Subscription/ Software
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    A. Supplies & Materials
    D. Consultants&Visiting Professors/ Overload/ Training/ Hospitality
    C. Utilities/ Mail/ Freight / Services
    C. Utilities/ Mail/ Freight / Services
    H. Publication/ Printing/ Advertising
    H. Publication/ Printing/ Advertising
    H. Publication/ Printing/ Advertising
    B. Maintenance
    B. Maintenance
    B. Maintenance
    B. Maintenance
    B. Maintenance
    B. Maintenance
    B. Maintenance
    C. Utilities/ Mail/ Freight / Services
    C. Utilities/ Mail/ Freight / Services
    C. Utilities/ Mail/ Freight / Services
    E. Rentals
    E. Rentals
    N. Equipment
    N. Equipment
    N. Equipment
    N. Equipment
    N. Equipment
    N. Equipment
    N. Equipment
    G. Books/ Subscription/ Software
    G. Books/ Subscription/ Software
    G. Books/ Subscription/ Software
    G. Books/ Subscription/ Software
    C. Utilities/ Mail/ Freight / Services
    D. Consultants&Visiting Professors/ Overload/ Training/ Hospitality
    D. Consultants&Visiting Professors/ Overload/ Training/ Hospitality
    L. Staff development
    I. Student Related Expenses
    I. Student Related Expenses
    I. Student Related Expenses
    I. Student Related Expenses
    L. Staff development
    102010219 # Library books
    502010300 # Laundry services
    502010500 # Cleaning supplies
    502010600 # University uniforms
    502020100 # Motor vehicle & vessel supplies
    502030100 # Repair & maintenance supplies
    502040400 # Books, scientific magazines & references documents
    502040500 # Educational supplies
    502040600 # Seed & trees for education
    502050100 # Office supplies & stationery
    502060100 # Food supplies
    502070200 # Medical supplies
    502070500 # Fairs & exhibitions supplies
    502070600 # Sports materials supplies
    502070700 # Kitchen supplies
    503020100 # Consultant fees
    503020200 # Fees & remuneration for services rendered
    504010100 # Telephone & similar communication
    504020101 # Printing
    504020102 # Publication
    504020200 # Advertising & promotions
    504030200 # Furniture & fixtures maintenance
    504030300 # Electromechanical (Machinery & equipment & AC & Chillers) maintenance
    504030400 # Lab & scientific equipment maintenance
    504030500 # Computers maintenance
    504030600 # Vessel maintenance
    504030700 # Motor vehicles maintenance
    504030900 # Computer software maintenance
    504060100 # Freight & handling charges
    504060200 # Mail & express mail
    504060300 # Customs & taxes
    505010300 # Rental of transportation equipment
    505010600 # Rental towards participation in fairs & exhibition
    506040100 # Minor Furniture and Fixutures
    506040200 # Minor Machinery and Equipment
    506040300 # Minor Lab and Scientific Equipment
    506040400 # Minor computer and accessories
    506040500 # Minor Electrical and Appliances Equipment
    506040600 # Minor Office Equipment and Supplies
    506040700 # Minor Air Conditioners and chillers
    507010100 # National & international organizations subscriptions
    507010200 # Magazines subscriptions
    507010300 # Software licenses & subscriptions
    507010400 # Periodicals subscriptions
    507030000 # Receptions & formal meetings- QU events
    507030100 # Receptions & formal meetings- QU guests (Visitors)
    507030200 # Receptions & formal meetings- QU guests (Consultants)
    507030300 # Receptions & formal meetings- QU guests (Trainers)
    507040100 # Student religious activities
    507040200 # Student sports activities
    507040300 # Student cultural & entertaining activities
    507040400 # Student training
    507050000 # Training fees

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