Administrative guide

Preparing and submitting work for

Cambridge Global PerspectivesTM

Guidance on preparing and submitting

work using Secure Exchange for:
• Cambridge IGCSE™ Global
Perspectives (0457/03)
• Cambridge O Level Global
Perspectives (2069/03).
Guidance on preparing and submitting
printed work for:
• Cambridge International A Level Global
Perspectives & Research (9239/04).
 Contents
Cambridge IGCSETM.......................................................................................................2
Cambridge O Level........................................................................................................ 4
Cambridge International A Level.................................................................................. 6
Reducing file sizes using HandBrake.................................................................................. 7
Accessing Secure Exchange............................................................................................8
Submitting work using the Upload Wizard.......................................................................9

Introduction
If you have candidates taking the Cambridge Global This guide tells you how to prepare and submit your
Perspectives components covered by this guide, you will candidates’ work through Secure Exchange.
need to upload externally assessed work or internally
• Prepare your candidates’ work by following the instructions
assessed samples of work using Secure Exchange.
and naming conventions specified in this guide
You should also refer to the Cambridge Handbook, section M • Log in to Secure Exchange and submit your candidates’
‘Centre and Cambridge Associate responsibilities: Copyright work by the deadlines specified in this guide.
and candidates’ work’, and section 5.6 ‘Malpractice’.

The process for submitting work Important information

about eSubmission
1. Prepare work as specified in this guide. You must submit candidate work for the following
components via eSubmission and not Secure Exchange:
• Cambridge IGCSE Global Perspectives (0457/02)
2. Log in to Secure Exchange. • Cambridge O Level Global Perspectives (2069/02)
• Cambridge International AS & A Level Digital Media
& Design (9481/01, 02 and 03)
• Cambridge International A Level Global Perspectives
3. Navigate to your ‘Home Folder’.
& Research (9239/02 and 03).
For guidance on submitting work via eSubmission, see our
website at: www.cambridgeinternational.org/eoguide
4. Upload your candidates’ work using the Upload Wizard.

5. Confirm upload details.

There is step-by-step guidance showing you how to submit

work through Secure Exchange on page 9.

1 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Cambridge IGCSE Global Perspectives

Extra guidance
Important dates A checklist for 0457/03 is available from the ‘further
We must receive your internally assessed marks guidance’ section of the School Support Hub. Use this
and your candidates’ work by the following deadlines: to make sure you have all the documents you need.
• March series: 27 February
• June series: 30 April
• November series: 31 October. Documents and administrative forms to
include with your submission
Submit the documents below for Component 03
Component 03: Team Project
Team Project. Forms are available on the samples database:
This component is internally assessed in your centre. This www.cambridgeinternational.org/samples
means you submit marks for all your candidates. You then
submit the work of a sample of candidates so we can • An Individual Candidate Record Card for each
moderate your marks. candidate in the sample
• A Coursework Assessment Summary Form showing
For each team in the sample you must submit:
the marks of all candidates entered for the component,
• the Outcome produced by the team to meet not just the marks of the candidates in the sample
their project aim • A report showing the marks submitted for all
• the Explanation written by the team. candidates entered for Component 03. Depending
For each candidate in the sample you must submit on how you submit your internally assessed marks,
a Reflective Paper. this is one of the following:
– a copy of your Direct internal marks report
Selecting the sample of candidates’ work to
– the second copy of your Internal Assessment
send to us
Mark Sheet (MS1)
The criteria for selecting the sample of candidates to
send to us are available on the samples database: – a copy of your MIS internal marks report
www.cambridgeinternational.org/samples (UK centres only).
• A declaration of originality (cover sheet) for each
candidate in the sample to confirm that the Reflective
Paper has been produced by the candidate working
alone. Copies of this form are available on the samples
database: www.cambridgeinternational.org/samples

2 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Cambridge IGCSE Global Perspectives continued

Preparing work for submission Zip folders

File names Zip the files for each component in a zip folder. The zip
folder must include all administrative documents listed on
Component 03: Team Project
page 2 and forms required for the component. Name the
Outcome zip folder using the following naming convention:
Syllabus Component Centre Team File File Syllabus code_Component code_Centre number
code code number name number* format

0457 03 AB123 Team1 01 jpg For example: 0457_03_AB123

Outcome
Each zip folder must not exceed 2 GB.
*File number is only required if the team is submitting more than one file as
their outcome. Upload each zip folder to Secure Exchange by following
the instructions on page 9.
For example: 0457_03Outcome_AB123_Team1_01.jpg

Explanation File type Accepted formats

Syllabus Component Centre Team File Video .3g2 .3gp .avi .flv
code code number name format
.m4a .m4v .mkv .mov
03 .mp4 .mp4v .wmp .wmv
0457 AB123 Team1 doc
Explanation

For example: 0457_03Explanation_AB123_Team1.doc Audio .3g2 .3ga .aac .aiff

.amr .m4a .m4b .m4p
.mp3 .wav
Reflective Paper
Syllabus Component Centre Candidate File
code code number number format Spreadsheet .xls .xlsx
0457 03 AB123 0001 doc
Presentation .ppt .pptx
Prezi online presentation documents
For example: 0457_03_AB123_0001.doc
Word/text docs .doc .docx .odt .rtf .txt
File sizes
Each file must not exceed 500 MB. Follow the instructions Images .gif .jpg .png .tiff
on page 7 to compress any video larger than 500 MB.
Web pages Web pages for Cambridge Global
Perspectives can be submitted as part
of a zipped file or as hyperlinks.

Structuring your documents within the zip folders

Follow the structure outlined The ‘Administrative Within each ‘Team’ folder, save the
below to organise your documents Documentation’ folder must relevant piece of work in the
within the zip folders. contain the following: corresponding subfolder, along with
the declaration of originality.

3 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Cambridge O Level Global Perspectives

Documents and administrative forms to

Important dates
include with your submission
We must receive your internally assessed marks
Submit the documents below for Component 03
and your candidates’ work by the following deadline:
Team Project. Forms are available on the samples
• June series: 30 April. database: www.cambridgeinternational.org/samples
• An Individual Candidate Record Card for each
candidate in the sample
Component 03: Team Project
• A Coursework Assessment Summary Form showing
This component is internally assessed in your centre. This the marks of all candidates entered for the component,
means you submit marks for all your candidates. You then not just the marks of the candidates in the sample
submit the work of a sample of candidates so we can
• A report showing the marks submitted for all
moderate your marks.
candidates entered for Component 03. Depending
For each team in the sample you must submit: on how you submit your internally assessed marks,
• the Outcome produced by the team to meet this is one of the following:
their project aim – a copy of your Direct internal marks report
• the Explanation written by the team. – the second copy of your Internal Assessment
For each candidate in the sample you must submit Mark Sheet (MS1)
a Reflective Paper. – a copy of your MIS internal marks report
(UK centres only).

Extra guidance • A declaration of originality (cover sheet) for each

candidate in the sample to confirm that the Reflective
A checklist for 2069/03 is available from the ‘further
Paper has been produced by the candidate working
guidance’ section of the School Support Hub. Use this
alone. Copies of this form are available on the samples
to make sure you have all the documents you need.
database: www.cambridgeinternational.org/samples

Selecting the sample of candidates’ work to

send to us
The criteria for selecting the sample of candidates to
send to us are available on the samples database:
www.cambridgeinternational.org/samples

4 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Cambridge O Level Global Perspectives continued

Preparing work for submission Zip folders

File names Zip the files for each component in a zip folder. The zip
folder must include all administrative documents listed on
Component 03: Team Project
page 4 and forms required for the component. Name the
Outcome zip folder using the following naming convention:
Syllabus Component Centre Candidate File File format Syllabus code_Component code_Centre number
code code number number number*

2069 03 PK123 Team1 01 jpg For example: 2069_03_PK123

Outcome
Each zip folder must not exceed 2 GB.
*File number is only required if the team is submitting more than one file as
their outcome. Upload each zip folder to Secure Exchange by following
the instructions on page 9.
For example: 2069_03Outcome_PK123_Team1_01.jpg
File type Accepted formats
Explanation
Syllabus Component Centre Candidate File format Video .3g2 .3gp .avi .flv
code code number number .m4a .m4v .mkv .mov
03 .mp4 .mp4v .wmp .wmv
2069 PK123 Team1 doc
Explanation

Audio .3g2 .3ga .aac .aiff

For example: 2069_03Explanation_PK123_Team1.doc .amr .m4a .m4b .m4p
.mp3 .wav
Reflective Paper
Syllabus Component Centre Candidate File format Spreadsheet .xls .xlsx
code code number number

2069 03 PK123 0001 doc Presentation .ppt .pptx

Prezi online presentation documents

For example: 2069_03_PK123_0001.doc Word/text docs .doc .docx .odt .rtf .txt

File sizes Images .gif .jpg .png .tiff

Each file must not exceed 500 MB. Follow the instructions
on page 7 to compress any video larger than 500 MB. Web pages Web pages for Cambridge Global
Perspectives can be submitted as part
of a zipped file or as hyperlinks.

Structuring your documents within the zip folders

Follow the structure outlined The ‘Administrative Within each ‘Team’ folder, save the
below to organise your documents Documentation’ folder must relevant piece of work in the
within the zip folders. contain the following: corresponding subfolder, along with
the declaration of originality.

5 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Cambridge International A Level
Cambridge International A Level Important dates
Global Perspectives (9239/04)
For internally assessed coursework, we need to receive
Component 04: Cambridge Research Report your marks and samples by:
Your candidates’ Research Reports are internally assessed. • March series: 27 February
This means they are marked and annotated by teachers • June series: 30 April
in your centre. You then submit a sample of printed
• November series: 31 October.
reports to us. For each candidate in the sample you must
submit the Research Report and Research Log. Deadlines for submitting Outline Proposal Forms before
each exam series:
• March series: 31 July
Important information
• June series: 31 October
Do not submit Cambridge International AS & A Level
• November series: 30 April.
Global Perspectives & Research (9239/04) through
Secure Exchange. Submit a printed copy of the report by
following the instructions in section 3 of the Cambridge Documents and administrative forms to
Handbook. We must receive these reports by the include with your submission
following deadlines:
Submit the documents below with your Research Report
• June series: 30 April and Research Log:
• November series: 31 October. • an Individual Candidate Record Card for each
candidate in the sample

Outline Proposal Form • a Coursework Assessment Summary Form showing the

marks of all candidates entered for the component,
An Outline Proposal Form must be completed for each
not just the marks of the candidates in the sample
candidate. You can download the forms from the relevant
subject page of the School Support Hub. • a Monitoring Form for each candidate in the sample

Refer to the samples database for more information: • an Oral Explanation Form for each candidate in the sample.
www.cambridgeinternational.org/samples Copies of the forms are available on the samples database:
Refer to the details given in the syllabus and the notes www.cambridgeinternational.org/samples along with
on the back of the form. Each form must include: guidance on annotating candidate work.
• the title of the proposal
• the scope of the investigation Extra guidance
• the content areas of the syllabus the investigation The following resources are available for 9239/04 from
is likely to draw on the ‘Syllabus’ section of the School Support Hub:
• the research methods the candidate plans to use. • Learner guide to the Cambridge Research Report
We aim to provide feedback within four weeks of receiving • Teacher guide
your forms but during the June exam series this may • Example candidate responses
take longer. Therefore, make sure you submit your forms • Outline Proposal Form samples
as early as possible and before the deadlines. • Planning sheet
Selecting the sample of candidates’ work to • Annotation guidance
send to us • Research log guidance
The criteria for selecting the sample of candidates to • Research log sample.
send to us are available on the samples database:
www.cambridgeinternational.org/samples

6 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Reducing file sizes using HandBrake

The maximum file size for a single multimedia video file is 500 MB. Video files must not be larger than
500 MB. The quality of the video files does not need to exceed 720p (1280 x 720 or 16:9 aspect ratio).

For all files larger than 500 MB, you must use HandBrake Step 4 Under ‘Save As’, select ‘Browse’ and choose a
(https://handbrake.fr) to reduce file sizes before uploading location for your new file. Enter a file name and click ‘Save’.
them to Secure Exchange. This will reduce the time it takes
to upload the files.
For example, HandBrake can convert a video file that is
551 MB to 43.5 MB in approximately 3 minutes and
20 seconds, which will allow you to upload the file to
Secure Exchange quickly.
Step 5 Select ‘Presets’ and then select ‘General’ and
Important information ‘Fast 720p30’ from the preset list.
You will need administrator rights on your PC/laptop
to install HandBrake. If you do not have administrator
rights, the installation will fail. Please contact your
centre’s IT department so they can give you these
rights, or install the software for you.

Step 1 Go to https://handbrake.fr/downloads.php Step 6 Click ‘Start Encode’ to start the compression.

and select the correct platform for your operating system. Depending on your computer’s speed and size of the file,
Follow the on-screen instructions and install HandBrake. this operation could take several minutes.
Step 2 Open HandBrake and select ‘File’ from If you have multiple videos to compress, you can queue
the toolbar. your files using the ‘Add to Queue’ button. HandBrake will
convert all the files you have added to the queue.

Step 7 You can note the progress of your upload at the

bottom of the application window, as shown below:

Step 3 Locate your video file on your PC/laptop and Step 8 When your files have been compressed, check that
click ‘Open File’. You will see the file you are converting they play correctly before uploading them to Secure Exchange.
listed next to the ‘Source’ heading.

7 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Accessing Secure Exchange

Secure Exchange is compatible with the following browsers:

Browser
Internet
Microsoft Edge
Chrome Safari* Firefox Explorer 11
(Windows 10)
or later

Yes Yes Yes Yes Yes

* Safari on Windows is not compatible with Secure Exchange.

Step 1 Check Secure Exchange is listed as a trusted Step 2 Go to https://exchange.cambridgeinternational.org

site in your browser’s security settings. and log in using your Secure Exchange username and password.
If https://exchange.cambridgeinternational.org is Email Customer Services at [email protected]
not listed, type in the URL and click ‘Add’. if you do not have login details.

8 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives
 Submitting work using the Upload Wizard
This section of the guide shows you how to upload candidates’ work to Secure Exchange.

The Upload Wizard is a browser add-on tool that helps you Step 4 Check you loaded all the correct files for
upload files faster and more efficiently. It is recommended the candidate. Click on ‘Upload’. A window will appear
you use the Upload Wizard to: showing you the progress of your upload.
• upload files faster using drag and drop
• upload multiple files at once.
Step 1 Log in to Secure Exchange. Click on your
‘Home Folder’ (IGCSE/O Level/Pre-U).
Step 2 Select ‘Upload files’ and the following
window will open.

Step 5 When your files have been uploaded successfully,

you will see a green tick next to each file. Click on ‘Close’ to
exit the Upload Wizard.

Step 3 Click ‘Browse’ and locate the files for the

candidate on your PC/laptop. Alternatively, drag and
drop the files into the wizard.

Step 6 Your files will now appear in your ‘Home Folder’

(IGCSE/O Level/Pre-U). Check you have uploaded the
necessary files.

Important information
If you have difficulty using Secure Exchange, please
email us: [email protected]

9 Administrative Guide – Preparing and submitting work for Cambridge Global Perspectives *0745406454*