SECTION A

1 The database architecture has different levels. The level with a complete view of the
entire/whole database (of which there is only one such view) is known as the
_______________ level.

(A) user
(B) internal
(C) external
(D) conceptual

2 The current year to date sales for each of the organisation’s customers will be contained in the
_______________ database file.

(A) customer transaction

(B) customer master
(C) customer reference
(D) customer history

3 Where a spreadsheet is used for a period longer than a year the potential risk for errors
_______________.

(A) increases.
(B) decreases.
(C) stays the same.
(D) does not exist.
4 Which database management system (DBMS) database language is used to create a
database?

(A) Data definition language.

(B) Data creation language.
(C) Data manipulation language.
(D) Data control language.

5 When processing a sales transaction the total value of the transaction will be calculated by
using the VAT % per tax type which can be found in the ______________ database file.

(A) VAT transaction

(B) VAT master
(C) VAT reference
(D) VAT history

6 Which one of the following statements is not an aspect to consider when buying an
accounting information system off the shelf?

(A) The support and training available for the software.

(B) The technical knowledge of the organisation’s IT staff.
(C) The reliability of the software vendor.
(D) The matching of the organisation’s requirements with the software features.

7 RSA Education Pty Ltd financial year starts on the 1st of September each year and there are
always 12 periods (months) in the financial year. Their accounting team are
processing transactions in Pastel Partner for the August 2013 financial year. A journal dated
8 December 2012 must processed in which financial period?
(A) Period 12 of the previous financial year.
(B) Period 4 of the previous financial year.
(C) Period 12 of the current financial year.
(D) Period 4 of the current financial year.
8. ………. language is used to create a database and describe all the items in the database.
A. Data definition
B. Data manipulation
C. data query
D. None of the above.

9. ………. is system support software used in diagnosing system problems and planning for the
growth in demand for system resources.
A. Data compression software
B. Intrusion prevention software
C. File defragmentation software
D. None of the above.

10. Linux is an example of ……….

A. an operating system.
B. utility software.
C. database management software.
D. a visual programming language.

11. Electronic calendars, project management systems and workflow systems are part of
………………….. groupware tools.
A. Conferencing
B. Communication
C. realtime cooperation
D. collaborative management

12 An expert system is developed with a technique called …………

A. artificial engineering.
B. inference engineering.
C. knowledge engineering.
D. None of the above.

13. Which one of the following is not an example of system support software?
A. Data compression software.
 B. Performance monitoring software.
C. Office suites software.
D. Anti-spam software.

14 An example of an open source software is …………………..

A. Windows XP.
B. Linux.
C. Winzip.
D. Pastel Partner.

15 Which of the following is not important when choosing an appropriate processing system?
A. The typing speed of the user.
B. The reaction time required.
C. The accuracy of the information required.
D. The volume of transactions to be processed.

16. ………………. contains information that uniquely identifies a data record in a file.
A. An index
B. A primary field
C. An internal architecture
D. A quantity field

17. Another name for a multidimensional array variable is a ……….

A. String variable.
B. table variable.
C. tree variable.
D. single variable.

18 A(n) …………….. translates lower-level language programs into machine readable format.

(A) assembler
(B) compiler
(C) linker
(D) interpreter
19 In the expert system a(n) …………….. is the program containing the logic and reasoning that
will simulate the logic process of the expert.

(A) knowledge base

(B) knowledge base management system
(C) inference engine
(D) user interface

20 …………….. allows data to be stored or communicated in a format that requires less space
than usually.

(A) Data compression software

(B) Anti-spam software
(C) Office suite software
(D) File defragmentation

21 A …………….. is used when information needs to be stored in different levels.

(A) single variable

(B) string variable
(C) table variable
(D) tree variable

22 Which one of the following is not a core aspect of the company set-up structure?

(A) General ledger accounts

(B) Financial categories
(C) Inventory item files
(D) Control accounts

23 Which one of the following is not a key element of the material resource planning (MRP II)
tool?
 (A) Supplier delivery schedule
(B) Master production schedule
(C) Manufacturing control
(D) Capacity requirements planning

24 In a(n) …………….. database structure the physical data and query language to manipulate
the data is organised as an integrated object.

(A) multidimensional
(B) object-oriented
(C) relational
(D) integrated

25 Which level, in a database system, represents the whole database, all the data files, data
records and all the data fields?

(A) External level

(B) Conceptual level
(C) Internal level
(D) None of the above

26 The immediate update of the transaction files to the master files as the transaction occurs is
called………. processing.

(A) in-time
(B) real-time
(C) just-in-time
(D) batch

27 Which one of the following is NOT a method to process raw data into information?
 (A) Performing calculations.
(B) Summarising data.
(C) Defragmenting data.
(D) Classifying data.

28 Which software is used to analyse data sets with the aim to uncover previously unknown
trends, patterns and relationships between data?

(A) Data mining (B)

Data analysis (C)
Data trending (D)
Data relational

29 Which one of the following is NOT a factor to be considered by an organisation when

deciding on an appropriate DBMS and database?

(A) The hardware needed to run the DBMS and database.

(B) The database model type used should support the requirements of the
organisation.
(C) The DBMS and database vendor should be a reputable organisation
andfinancially stable.
(D) The database and DBMS should meet the organisation’s needs for a short amount of
time.

30 Which database file contains data records of a relative permanent nature (does not
change regularly) about the organisation’s resources and subjects i.e. customers,
suppliers, inventory, employees, etc?

(A) Transaction
(B) Record
(C) Master

(D) Reference
31 A data ………. contains a single data value and is the smallest unit of data which can be
accessed in a database.

(A) attribute
(B) cell
(C)record
(D) field

32 What is commonly known as a column and represents one unique characteristic of a single
database table?

(A) Attribute
(B) Data record
(C) Data field
(D) Data cell

33 Which database model is similar to a relational model, but where a relational model
stores data in a two-dimensional table, this model stores data in a three or more
dimensional table, creating a cube-like data structure?

(1) Network
(2) Multidimensional
(3) Object-oriented
(4) Hierarchical

34 Which one of the following does NOT form part of the three-level database architecture as
suggested by ANSI-SPARC (American National Standards Institute ‘ANSI’ -Standards
Planning and Requirements Committee ‘SPARC’)

(1) External level

(2) Intermediate level
(3) Internal level
(4) Conceptual level

35 Who is/are responsible to create, maintain, update and manage the application and
 database management system (DBMS) software which is used by the end-users to
interact with the physical database?

(1) Database analyst

(2) Database administrator
(3) Database programmers
(4) Application programmers

36 Who is/are responsible to manage and control the organisation’s databases?

(1) Database analyst
(2) Database administrator
(3) Database programmers
(4) Application programmers

37 Which database language is used in the routine operation of the database to insert, delete,
modify and maintain the data stored in the database?

(1) Data manipulation language (DML)

(2) Data definition language (DDL)
(3) Data control language (DCL)
(4) Data query language

38 The process of condensing the data by extracting only specific data based on criteria
provided by the user, is known as ……….

(1) sorting data.

(2) summarising data.
(3) classifying data.
(4) transforming data.

39 When a primary data field of a database file is entered into another database file to create
a relation between the two database files, the primary data field in the other database file
is known as a ……….
 (1) field name.
(2) data record.
(3) data value.
(4) foreign key.

40 This method of updating a replicated database is complex and time consuming and
involves a two-way updating of the master database and the distributed databases i.e. the
master database can update the distributed database and the distributed database can
update the master database.

(1)Duplication
(2) Distribution
(3) Synchronisation
(4) Merging
SECTION B
Question 1

COMPLETE THE FOLLOWING STATEMENTS BY INSERTING THE CORRECT WORD(S). WRITE

DOWN THE QUESTION NUMBER AND THE CORRECT WORD(S) ONLY. EACH CORRECT
ANSWER COUNTS ONE (1) MARK.

1 In the production cycle the _______________ contains (specifies) the quantities of raw materials
needed to manufacture finished goods products.

2 A(n) _______________ database is split into smaller portions/segments and the part applicable
to the user is made available on the location closest to the user.

3 The return of inventory items from the organisation to a supplier will decrease both the inventory
quantity on hand and the inventory quantity _______________.

4 The return of inventory items from a customer to the organisation will be recorded by the
organisation on a(n) _______________ source document.

5 When creating a new company in a transaction processing system the second step in the process is
to _______________. This step includes, for example, the integration of inventory to the
general ledger.

6 Software used to look for hidden or unknown patterns in data is called _______________ software.

7 A(n) _______________ is a database containing current and historic (previous years) data which
has been extracted from the organisation’s other databases.

8 In a relational database the set of logically related data fields about a single member of item i.e. a
row in a database file is known as a(n) _______________.

9 The processing method whereby data is arranged into different categories using some of the data’s
specific characteristics is known as _______________.

Answers

1. bill of materials/ BOM

2. partitioned

3. available

4. credit note

5. set up/create common defaults

6. data mining

7. data warehouse

8. data record or tuple

9. classifying (data)
QUESTION 2

INDICATE WHETHER THE FOLLOWING STATEMENTS ARE TRUE OR FALSE. ONLY WRITE
THE WORD “TRUE” OR “FALSE” NEXT TO THE RELEVANT QUESTION NUMBER. EACH
CORRECT ANSWER COUNTS ONE (1) MARK.

1 The operating system tests critical components of the hardware and software on computer
boot-up.

2 It is the responsibility of the database administrator to ensure that only accurate data is
entered into the database.

3 Vertical accounting packages are written for businesses in general to cater for normal
business functions.

4 Groupware will allow employees real-time cooperation even if they are in different physical
locations.

5 Data created by a user in one of the software packages included in an office suite, can easily be
processed further in any of the other packages included in the suite.

6 In a transaction processing environment you can run the year-end procedures without waiting for
all the financial transactions to be entered.

7 In a transaction processing system the processing of a sales order will decrease the inventory
quantity.

8 A master file contains both strategic and transaction type data.

Answers

1. True 2.False 3.False 4.True

5. True 6.True 7.False 8.True
QUESTION 3

Yummy Sweets (Pty) Ltd is a company that purchases and sells different types of sweets and other
confectioneries. The company uses Pastel Partner as their transaction processing system. Pastel Partner
similar to other accounting software uses a database to store all the data and information.

Yummy Sweets‟ operational manager does not understand how the information from the operation
database flows into the financial system. Management wants you, as their accountant, to create a software
solution so that they can create flowcharts and update these when necessary. Management does not want
to spend a lot of money and are, therefore, not prepared to hire a qualified programmer.

Required:

1 Use the following table format to answer questions 3.1 a and b. (Draw the table in your answer book)

Type of processing method Explanation

a) Input

b) Processing/Updating

a) List the two (2) methods, in a transaction processing system environment, which can be used to read
data into transaction files (input) and briefly explain each method.(4)
b) List the two (2) methods, in a transaction processing system environment, which can be used to
update the master file with the records in the transactions files (processing) and briefly explain each
method. (4)

2. Refer to question 3.1. Name the type of processing method used by Pastel Partner and also explain
how you know, from your Pastel Partner experience, that this is in fact the type of processing used
by Pastel. (2)
3. As the accountant of Yummy Sweets, recommend how you can go about creating the required
software solution for management‟s flowchart request without spending a lot of money. Briefly
explain (give a reason) why your recommendation would be the best way to solve the problem within
the given limitations.

Tip: use software generally installed on most computers where possible. (2)

4. List the three (3) components of a database management system (DBMS). (3)
5. List three (3) functions performed by a database management system (DBMS). (3)
Answers

1
Type of processing method Explanation
a) Input
Batch inputting Transactions are collected in batches and entered
into the computer system periodically and stored in
the transaction file
Online inputting Transactions are immediately entered into the
computer and stored in the transactions files.
b) Processing/Updating
Batch processing Transactions stored in the transaction files are used to
update the fields in the master file periodically
(daily, weekly or monthly) or Batch processing is
the posting of one or a group of similar transactions
all at one time.
Real-time processing Once a transactions is entered into the system the
master file is immediately updated with this
transaction or transactions are posted one by one
as they are captured and are used to update the
master file immediately

2 Batch processing
Pastel only updates the accounting records and reports after the open batches have been
posted („updated‟).

3 Use a graphical package (Microsoft Excel or Powerpoint).

Reasons:
Flow charts can be created without detailed programming knowledge.
Graphical software is relatively cheap, and open source (free) spreadsheets can also be
used.

4 Command language
Data dictionary
Physical database

5 (any 3)
Create the database structure
Input of data to the database and deletion, insertion or amendment of these data items
Extraction and manipulation of data items
Generation of reports
QUESTION 4 (33 marks)

Yummy Sweet (Pty) Ltd is a company that purchases and sells different types of sweets and other
confectioneries. The company uses Pastel Partner to record their business transactions. Yummy
Sweets is a registered VAT vendor.

Yummy Sweet Pastel users:

Lolly Pop is the sales clerk; she can only capture sales invoices and is not able to update batches.
Tobe Lero is the supervisor and has full supervisor rights.

Customer information:

Ms CO Late‟s normal payment term is 60 days after period end, and she receives 2.5% early payment
discount if she pays within 30 days. She always claims the discount if she pays early. She always
buys on credit. Ms CO Late is grouped in the “Private - Gold” customer category and receives 5%
discount on all the chocolate products she buys. About 1000 transactions are processed yearly for Ms
CO Late and she regularly has account queries.

The tax invoice reflected on the Pastel Partner screen on the next page has already been processed
by Lolly and updated by Tobe.

Required:

1 Which Pastel main menu will you use for the following procedures?

1 1. Change the statement messages for customers (1)

1 2. Create a backup (1)
1 3. Print a detailed suppliers ledger (1)
1 4. Create a new inventory item (1)
1 5. Capture a tax invoice (1)
2 Refer to the case study information and the Pastel Partner screen on the next page. Indicate,
with reasons, if all the information with regard to the transaction was captured correctly in
Pastel or not. (4)

3 Refer to the Pastel Partner screen on the next page. The hard candy was not supposed to be
invoiced to Ms CO Late as she cancelled the order for these hard candies and delivery did not
take place. This incorrect transaction must be corrected.

Draw the table below in your answer book. Now use this table to write the accounting
entries into the general ledger master file for the correction of the hard candy invoiced in error.
Note: You are not required to show the accounting entries for cost of sales and
inventory.

General ledger description Debit/Credit Amount

Tip: draw the T-accounts for yourself as rough work in your answer book to help ensure your debits
and credits are correct. (9)
QUESTION 4 (continued)

The screen print was made from Yummy Sweets (Pty) Ltd Pastel Partner Version 11 accounting software.
QUESTION 4 (continued)

4 Refer to question 4.3. Name the document type that will be used to correct the hard candy
entry incorrectly captured. (1)

5 Refer to the Pastel Partner screen on the previous page. The transaction was captured using
the correct date and period (period 11). On which date (format of date dd/mm/yyyy) did
Yummy Sweet (Pty) Ltd financial year start? (1)

6 Refer to the Pastel Partner screen on the previous page.

6.1. Which warning message did Lolly receive when she captured the tax invoice? (1)
6.2. The tax invoice was processed. How did Yummy Sweet ensure that the transaction was
completed successfully? (1)
7 Customers can be processed using either Balance forward or Open item processing.

7.1. Refer to the case study information. Which processing method do you recommend
should be used for Ms CO Late‟s account? (1)
7.2. Refer to the case study information. Provide reasons for your recommendation in 4.7.1.
(2)
7.3. Name three (3) items which will be printed on an open item customer statement using
Pastel Partner. (3)
8 What is the impact if “Contra in Detail” is deselected during the setup of entry types (there is
not a tick mark in the box)? (2)

9 Refer to the Pastel Partner screen on the previous page. Name three (3) database files
affected by the transaction. (3)

[33]
(Answer)

1 Setup menu
1.2 File menu
1.3 View menu
1.4 Edit menu
1.5 Process menu (5)

2 The transaction was captured incorrectly (partially correct) .

Discount:
The 5% discount should not have been entered in the invoice heading (applicable on the whole
invoice)
It should only have been captured as a line discount against the chocolate items sold
Payment date:
Ms CO Late payment term is 60 days after period end. The payment due date should therefore
have been entered as 30/11/10. (4)
(Pastel)

General ledger account description Debit/Credit Amount

Sales ^ Debit^ R5 000^
Vat / Tax Control Account ^ Debit^ R700^
Customer Control Account ^ Credit^ R5 700^
Discount ^ Credit^ R250^
Vat on Discount ^ Credit^ R35^
Customer Control Account ^ Debit^ R285^
or
General ledger account description Debit/Credit Amount
Sales ^ Debit^ R5 000^
Vat / Tax Control Account Debit R665
Customer Control Account Credit R5 415
Discount ^ Credit^ R250^
(9)
4 Credit note (1)
(1)
5 01/11/2009
6.1 “Current balance exceeds credit limit” (1)
6.2 The supervisor/Tobe logged in and completed the transaction (1)
(Pastel assignment)
7.1 Open item processing should have been selected
7.2 Any 2
Ms CO Late has a large number of transactions – 1000 per year
 She regularly have queries on her account , using open item will make it easier to solve
these queries
She claims discount on early payment , using open item will make it easier to calculate
the discount
(2 max)
7.3 Any 3
Original invoices which are still outstanding
Original invoices which are partly, but not fully
paid
Original invoices which are fully paid in the current period
Unmatch allocations
The open item ageing
(3 max)

8 Pastel will summarise the transactions and only show the totals in the general ledger
printouts , but not the detail. The detail will, however, be available in separate Entry Type
reports.

9 Any 3
Customer master file
Inventory master file
Open sales invoice file
Sales history file
Inventory history file
VAT transaction
General ledger master file
QUESTION 5 (26 marks)

Emma lives in a small town in the rural areas of South Africa. In 2010 she came up with the bright
idea of manufacturing funky products from waste material. She decided to get her community
involved. Everybody was very excited when they heard about her idea.

Her business is called Emma‟s Evagreen Lifestyle Products. The products manufactured include
home accessories and fashion accessories. For some of the products Emma buys waste material
which has already been recycled into a useable format from suppliers, but for some of the products the
community bring waste material to Emma which she then pays them for.

She has employed a number of people living in the area to each manufacture one specific product.
She promised them 5% of the total gross profit excluding VAT as a Christmas bonus if the number of
units of the specific product they are manufacturing are equal to or exceeding the average number of
units sold for all products. She identifies whose product has been sold by allocating a product code to
each type of product manufactured.

Emma has been operating the business from 1 July 2010 – 31 December 2010 when she approached
you, her Excel expert friend, to help her get her accounting records in order.

You created a spreadsheet for Emma‟s Evagreen Lifestyle Products, after taking the information below
into account:

The Value Added Tax (VAT) percentage is 14% and is entered into cell B5.
The gross profit percentage on cost of sales is determined by whether Emma buys the waste
material from suppliers or from the community. If the waste material has been bought from
suppliers (indicated by the code “SUP”), the gross profit percentage is 15%, located in cell B4
and if the waste material has been brought to Emma by the community (indicated by the code
“COM”), the gross profit percentage is 10%, located in cell B3.
Every employee manufactures one unique product.
The employee code consists of the first three letters of every employee‟s name.
The product code is made up of a combination of the employee code and where the waste
material has been bought i.e. the source of the waste material.
A Christmas bonus of 5% of the total gross profit excluding VAT is paid to every employee
whose product sales per unit are equal to or have exceeded the average units sold of all
products.

You created the spreadsheet on the following page:

QUESTION 5 (continued)

A B C D E F G H I J K L
1 EMMA'S EVAGREEN LIFESTYLE PRODUCTS
2
Waste supplied
3 10%
by community
Recycled
4 waste 15%
bought from
5 VAT percentage
suppliers 14%
6
7
1 July 2010 -
8
31
December Sup Sales Gross Total
Employ Produ Unit Cost per Gross Christ
9 Employee
2010 Product pli price profit per gross
ee description ct s unit incl profit mas
ers per unit unit excl profit
10 PAUL code
PAU Bottle wineglass COM code
PAUCOM sol500 VAT
R15.0 %10% R16.5 R1.315 R657.8 bonus
R339.9
of incl VAT excl
d 0 0 8 9 3 R0.0
11 THABO THA Bottle wineglass SUP
was THASUP 346 R25.0 15% VATR28.7 R3.289 R1,138.1
VAT
12 RUBEN RUB Billboard carrybags COM
te RUBCOM 124 0
R60.0 10% 5
R66.0 5
R5.263 6 R652.6 0
R0.0
13 THSIPIWE THS Shopping bag hats COM THSCOM 150 0
R35.0 10% 0
R38.5 2
R3.070 3
R460.5 0
R0.0
14 JOHN JOH Shopping bag hats SUP JOHSUP 600 0
R40.0 15% 0
R46.0 2
R5.263 3
R3,157.8 0
R339.9
15 SARAH SAR Steelwire flowers COM SARCOM 300 0R5.0 10% 0R5.5 2
R0.438 9 R131.5 3 R0.0
16 JOEY JOE Steelwire flowers SUP JOESUP 456 0
R10.0 15% 0
R11.5 6
R1.315 8
R600.0 0
R339.9
17 0 0 8
R19.956 0
R6,798.6 3
R1,019.8
Lowest 1 8 0
18
selling 124
Highest
product
19
selling 600
Average
product units
20
sold for all 354
products
QUESTION 5 (continued)

Required:

Use the provided information and answer the following questions:

Note: Where it is indicated that your formula will be copied to other cells, your formula must
take absolute and relative addresses into account, but only where necessary!

1 Which spreadsheet formula was entered into cell B10 to extract Paul‟s employee code from
cell A10? Note: Your formula will be copied to cells B11:B16. (3)

2 Which spreadsheet formula was entered into cell E10 to determine the product code for the
bottle wineglasses manufactured by Paul? Note: Your formula will be copied to cells
E11:E16. (2)

3 Which spreadsheet formula was entered into cell H10 to determine which gross profit
percentage to use on the bottle wineglasses manufactured by Paul? Note: Your formula will
be copied to cells H11:H16. (3)

4 Which spreadsheet formula was entered into cell I10 to calculate the sales price per unit
including VAT for bottle wineglasses manufactured by Paul? Note: Your formula will be
copied to cells I11:I16. (3)

5 Which spreadsheet formula was entered into cell J10 to calculate the gross profit per unit
excluding VAT for bottle wineglasses manufactured by Paul? Note: Your formula will be
copied to cells J11:J16. (4)

6 Which spreadsheet formula was entered into cell K10 to calculate the total gross profit
excluding VAT earned on bottle wineglasses manufactured by Paul? Note: The formula should
round the gross profit to two decimal digits. Note: Your formula will be copied to cells
K11:K16. (3)

7 Which spreadsheet formula was entered into cell L10 to calculate the Christmas bonus amount
to be paid to Paul for the period 1 July 2010 – 31 December 2010? Note: Your formula will
be copied to cell L11:L16. (4)
8 Which spreadsheet formula was entered into cell F18 to determine which product sold the
lowest number of units for the period 1 July 2010 – 31 December 2010? (2)

9 Which spreadsheet formula was entered into cell F20 to determine the average number
of units sold for all products during the period 1 July 2010 – 31 December 2010?
(2)

(Answer)

1 =LEFT (A10 ,3 )
$A$10 and A$10 is incorrect (3)
2 =B10^& D10^ (2)
3 =IF^(D10^=^”COM”^,B$3^,B$4^) OR
=IF^(D10^=^”COM^”,$B$3^,$B$4^) OR
=IF^(D10^=^”SUP”^,B$4^,B$3^) OR =IF^(D10^=^”SUP”^,$B$4^,$B$3^) (3)
1 Bonus point if only rows include absolute references i.e. B$4 and B$3
$B4, $B3, B4 and B3 is incorrect
4 =(1 +H10 )*G10 OR =G10 + (G10 *H10 ) OR =G10 + G10 *H10

$H$10, H$10, G$10 and $G$10 is incorrect

5 =(I10 -G10 )/(1 +B$5 )

OR =(I10 -G10 )/(1 +$B$5 ) OR (I10 -G10 )*1/(1 +B$5 )
OR =(G10 *H10 )/(1 +B$5 )
OR =(I10 /(1^+B$5^))-(G10 /(1^+B$5^))
OR =G10 /(1 +B$5 )*H10 (4)
B$5 and $B$5 is correct
1 Bonus point if only row include absolute references i.e.
B$5 $B5, B5, $I$10, I$10, G$10 and $G$10 is incorrect
6 =ROUND (F10^*J10^,2 ) (3)
7 =IF^(F10^>^=^F$20^,0.05^*K$17^,0^) OR
=IF^(F10^>^=^$F$20^,0.05^*$K$17^,0^) OR
=IF^(F10^< F$20^,0^,0.05^*K$17^) OR
=IF^(F10^< $F$20^,0^,0.05^*$K$17^) OR
=IF^(F10^>^=^F$20^,0.05^*K10^,0^) OR
=IF^(F10^>^=^$F$20^,0.05^*K10^,0^) OR
=IF^(F10^< F$20^,0^,0.05^*K10^) OR
=IF^(F10^< $F$20^,0^,0.05^*K10^) 1 Bonus point 1 if only row include absolute
references i.e. E$21 and K$17
F20, $F20, K17,$K17, $K$10 and $K10 is
incorrect 5% is correct; 5/100 is incorrect
(4)
8 =MIN (F10:F16 ) (2)
9 =AVERAGE (F10:F16 ) (2)
QUESTION 6 (7 marks)

You are an employee working for Clever Accounting Services. You have been assigned the following
task:

Strawberry Internet Solutions (SIS) needs a summary of employee details including ID numbers and
salary structures in order to make the preparation of monthly payslips easier for the period 1 January
2011 – 31 December 2011. The summary must clearly indicate the net salary to be paid to each
employee every month.

SIS gave you the following information:

A spreadsheet table with all employees on their payroll with their ID numbers.
SIS negotiated a saving scheme with the bank for a twelve month period (1 January 2011 – 31
December 2011) at a monthly interest rate of 9% for all employees. The employees selected a
unique amount which they want to have saved in their savings account at the end of the twelve
month period. A monthly amount based on the amount selected to be saved is deducted from
their salaries at the end of each month and paid over to the bank.
The monthly interest rate of 9% is entered in cell B13 and the savings term of twelve months is
entered in cell B14.
All the employees‟ signed letters of appointment indicating their monthly gross salary, the
future value of the amount which is to be in their savings account on 31 December 2011 and
their monthly medical aid and pension fund deductions.
You used the Excel Help function to obtain the following formula structures which might come in handy
when compiling the spreadsheets for SIS:

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
=PMT(rate,nper,pv,fv,type)
=FV(rate,nper,pmt,pv,type)
=PV(rate,nper,pmt,fv,type)
You compiled the summary on the next page, below the spreadsheet containing the employee names
and ID numbers provided to you by SIS in cell range A4:B11.
QUESTION 6 (continued)
A B C D E F G H
1 STRAWBERRY INTERNET SOLUTIONS
2 1 JANUARY 2011 - 31 DECEMBER 2011
3
4 ID NUMBERS MPLOYEES
5 OF E
DANIEL 8402180123085
6 SUSANNAH 8904071235067
7 MZONDI 6711023457078
8 JOSH 9901017825909
9 PHINDI 8805315890991
10 JOANNE 7803230123411
11 KIVESH 9105063478890
12
13 Monthly interest 9%
14 rate
Term (months) 12
15
16 Employee KIVESH PHINDI SUSANNAH JOSH JOANNE MZONDI DANIEL
17 ID number 9105063478890 880531589099 8904071235067990101782590 78032301234116711023457078840218012308
18 Future value 1 9 5
of savings R30,00 R50,00 R12,50 R23,00 R5,00 R15,00 R45,00
19 Gross monthly 0
R40,00 0
R45,00 0
R30,00 0
R30,00 0
R25,00 0
R40,00 0
R50,00
20 salary
Monthly 0- 0- 0- 0- 0- 0- 0-
21 deductions
Medical aid R4,140
- R5,528
- R3,229
- R3,198
-R650 R2,128
-R650 R3,843
- R5,550
-
22 Savings - R650 -R1,000 R1,160
-R621 - -R248 R1,160
-R745 -R1,000
23 Pension fund -R1,490 R2,483
- - R1,142
- - - R2,234
-
24 Nett monthly R2,000
R35,86 R2,250
R39,26 R1,500
R26,71 R1,500
R26,70 R1,250
R22,85 R2,000
R36,09 R2,500
R44,26
salary 0 7 9 8 2 5 6
Required:

Use the provided information and answer the following questions:

Note: Where it is indicated that your formula will be copied to other cells, your formula must
take absolute and relative addresses into account, but only where necessary!

1 Which spreadsheet formula was entered into cell B17 to obtain Kivesh‟s ID number from cell
range A4:B11? Note: Your formula will be copied to cells C17:H17. (4)

2 Which spreadsheet formula was entered into cell B22 to determine the monthly savings amount
to be deducted from Kivesh‟s salary? Note: Your formula will be copied to cells C22:H22.
(3)

(Answer)

1 =VLOOKUP (B16^,$A5^:$B11^,2^,FALSE ) OR
=VLOOKUP (B16^,$A$5^:$B$11^,2^,FALSE )
A5 can be $A4or $A$4 B11
can be $B12 or $B$12
Bonus point of 1 if only the columns include absolute references i.e.
$A5:$B11 A$5:B$11 and A5:B11 is incorrect
(4)

2 =PMT^($B13^,$B14^,0^,B18^,0^) OR =PMT^($B$13^,$B$14^,0^,B18^,0^) (3)

Bonus point of 1 if only the columns include absolute references ie $B13,
$B14 B$13, B$14, B$18 and $B$18 is incorrect
If B13 or B14 is divided or multiplied by 12 it is incorrect.
[7]
QUESTION 7 (18 marks)

FreshJobs Pty Ltd is a consulting company that deals with placing graduates from different
universities into various industries. FreshJobs provides consulting services in both the public and
private sectors. FreshJobs recruits graduates around Gauteng region, trains them to be work ready
and then places them in different companies. FreshJobs charges a fee to the companies hiring
these graduates.

FreshJobs currently keeps all the data of the graduates trained by them on spreadsheets. These
spreadsheets are password protected. FreshJobs entered into an agreement with the National
Treasury whereby FreshJobs has to develop a database of all the trained graduates.

The database should include personal details of the student (first names and surnames), student’s
identity number (ID number), contact information of the student, municipality they are registered in, the
name of the university they studied at, the industry they are working in, degree they completed, duration
of their tertiary studies and keep record as to the progress of their career after being placed.

Data will be collected and entered into the database at the end of each week. The master file will be
updated at the end of the month with the weekly transactions. FreshJobs and the National
Treasury users will connect directly to the database and users must be able to request information
themselves.

Required:

Refer to the case study information above and answer the following questions:

1 List four (4) steps that must be followed by spreadsheet users as it is seen as good password
protection practice. (4)

2. Draw the table below in your answer book and use the table format to answer this question.
Identify the specific data input (2.1), processing (2.2) and output (2.3) type that FreshJobs will
use and give a reason for each of your answers. (6)

Type Reason
3.2.1 Input:
__________________
3.2.2 Processing:
_____________
3.2.3 Output:
_________________
3. Define the term primary data field. (1)

4. Identify, from the information that should be included by FreshJobs in the database, what data is
most appropriate to use as the primary data field. (1)

5 List three (3) responsibilities/functions of a database administrator. (3)

6 Briefly describe the following database models/structures:

6.1 Object-oriented (1)

6.2 Multidimensional (1)

6.3 Relational (1)

(Answer)

1 Any 4
Don’t share the password with anyone
Don’t write the password down and place it where people can find it
Don’t use obvious password that can easily be guessed like birthdays or names
Make use of a combination of letters and numbers
Include uppercase and lowercase letters, numbers, and symbols in the password
Use numbers to represent letters for instance, 3 for an E and 1 for an i
Passwords should be 8 or more characters in length
Change passwords regularly if needed

2
Type Reason
(The reason must must be applicable to the case study
information)

Input: (2.1) Batch Data is collected and captured into the database weekly

The transaction file is updated to the masterfile at the end of

Processing: (2.2) Batch
the month

Users will connected directly to the database and users must

Output: (2.3) Interactive be able to request information themselves (1
maximum)

3 Is a unique data field ^ that can be used to uniquely identify each data record ^ (1)

4 Identification number (ID number) (1)

5 Any 3

 Implement and maintain database management standards and conventions.

 Ensure applications software complies to database management standards and conventions by
establishing programming standards.
 Define the database structures.
 Design and create databases in line with database management standards and conventions
 Implement, maintain and evaluate database access policies and security controls.
 Monitor data and database security and access.
 Monitor and maintain database performance

6.1 Object-oriented model

In an object-oriented model, the data and the operations to be performed on the data are both stored
in the database This database model can furthermore store and process a wider range of data types
than only text and numerical data it also stores and processes images, audio and video data^.

6.2 Multidimensional model

A multidimensional model is similar to a relational model, but whereas a relational model stores data in
a two-dimensional table, a multidimensional model stores data in a three- or more dimensional
table creating a cube-like data structure

6.3 Relational model

In a relational model, data is stored in two-dimensional rows and columns (i.e. tables).
QUESTION 8

The Tent Shop is a business that sells and repairs tents and camping accessories. They started using
Pastel to record their business transactions on the first day of the current financial year, after being in
operation for two years. They are a registered VAT vendor and the current VAT rate is 14%.

[Screen printed from Pastel Partner Version 11]

Required:

1 Which Pastel main menu will you use for the following procedures?

1.1 Capture cash receipts (1)

1.2 Modify inventory integration settings (1)
1.3 Update a specific customer account’s credit limit (1)
1.4 Modify customer accounts from open item to balance forward processing (1) 1.5
Make a backup (1)

2 Refer to the Pastel Partner screen print above. The “Dealer” price list is the price list for the
above customer of The Tent Shop. What is the maximum number of different price lists you
can have in Pastel Partner? (1)

3 What is the maximum number of customer categories that you can create in Pastel
Partner? (1)
4 Refer to the Pastel Partner screen print on the previous page. Match column B to column A.
Write the question numbers in your answer book and then write only the
corresponding letter next to the number (do not rewrite column B).

For example: 4.4.1 = Z

4.4.2 = Y …

Column A

4.1 The function of the icon.

This is called the …………
4.2

4.3 The function of the icon.

4.4 The function of the icon.

4.5 The function of the icon.

Column B
A Tool bar.
Prevent a customer account from being used in future, but without
B
deleting past references to this customer account.
C Search according to customer account code.
D Close the edit customer account function.
E Menu bar.
F Primary field of the customer master file.
G Block all past, current and future references to a customer account.
H Cancel the changes to the customer account.
I Go to last record.
J Go to next record.
K Delete the customer account.
L Search according to customer account description.
M Add a new customer account
(5)

5 Refer to the Pastel Partner screen print on the previous page. A new customer, 4x4
Adventures, is created based on the default information (as shown on the Pastel Partner
screen print). 4x4 Adventures purchases two (2) dome tents on 15 January 2013 on credit. The
dealer price is R800 excluding 14% VAT per dome tent. 4x4 Adventures pays for the
purchase on 18 January 2013 in full. Calculate the net value of the sales invoice and then
calculate the amount 4x4 Adventures has to pay when settling its account in full. Show the
detail of your calculations as part of your answer. (6)
6 Since The Tent Shop only started using Pastel Partner on the first day of the current financial year after being in operation for two years already,
they had to carry over the closing balances of the previous financial year to become the opening balances of the current financial year.
Please answer the questions below which relate to the take on of opening balances:

4.6.1. Refer to the Pastel Partner screen print below. Why is a suspense account (9990/001 or 9990/005) used as the Account when processing
the Bank balance in the general journal, instead of the bank account (e.g. 8400/000) during the take on of the opening trial balance?
(2)

6.2. Refer to the Pastel Partner screen print below. On the Process Cash Book screen, why is account 8400/000 used as the Account
when taking on the opening bank reconciliation’s outstanding cheque? (2)
6.3. Refer to the Pastel Partner screen print below. For the Cash Book Settings, why is the
tax processing option deselected when taking on the opening bank reconciliation’s
reconciling items?
(1)

[23
(Answer)

1.1Process menu
1.2Setup menu
1.3Edit menu
1.4Change menu
1.5File menu (5)

2 Pastel Partner allows up to ten (10) price lists. (1)

3 You can create up to 99 customer categories. (1)

4.1M 5 Net value of sales invoice:

4.2E
4.3D
4.4I
4.5C
 R800.00 (price) x 2 (quantity)
x 1.14 (VAT) * 0.95 (invoice discount 5%) = R1,732.80

(4 maximum)

Amount to be paid for full settlement of account:

R1,73
2.80 (net sales invoice) x 0.90 (10% early payment discount) = R1,559.52

6.1 The bank opening balance must be captured in the cashbook against the suspense
account 9990/001 to ensure the opening balance reflects on the bank reconciliation and
clear the take-on suspense ^
Pastel only allows us to see transactions entered via the cash book on the bank
reconciliation . If we were to use the bank account 8400/000 the trial balance would
balance, but we will not be able to do a bank reconciliation for the cash book .
(2

6.2 The reconciling items were already processed in the previous financial year and are
therefore already included in the take-on opening balance . These cheques and
receipts (outstanding items) must be visible when doing the bank reconciliation but
without affecting the opening bank/cash book balance . We need to debit everything that
we credit, so that there is no impact on the balance (or We therefore use the 8400/000
account for both the debit and credit entry so that there is no impact on the take-on opening
balance ). We will have to do this debit and credit through the cash book so that it is visible
on the bank reconciliation ^.
(2

6.3 The VAT implications have already been taken into account when the transaction occurred
or VAT implications have already been taken into in the take on opening balance .
QUESTION 7 (10 marks)

The Tent Shop is a business that sells and repairs tents and camping accessories. They use Pastel
to record their business transactions. They are a registered VAT vendor and the current VAT
rate is 14%.

The delivery notes of The Tent Shop are signed by the customers when the inventory items are
delivered to them. The sales clerk of The Tent Shop then converts the delivery note into a sales
invoice on Pastel by linking the two documents, where after the sales invoice is printed and then sent
to the customer.

The Tent Shop sold and delivered five (5) hiking tents of R400 each, excluding VAT, to Hikers Mania
on credit. The cost price of a hiking tent for The Tent Shop is R300 each, excluding VAT.

Required:

1 Draw the table below in your answer book. Now use this table to write the accounting entries
into the general ledger master file for the customer’s invoice captured onto Pastel by the
sales clerk of The Tent Shop. Note: you need to show all applicable accounting entries
relating to the sale. (10)

General ledger account description Debit/Credit Amount

Tip: draw the T-accounts for yourself as rough work in your answer book to help ensure
your debits and credits are correct.
(Answer)

1 (Note: The net effect (dt/ct and amount) is marked if an account was used more than once)

General ledger account description Debit/

Amount
Credit

R 2,000
Sales revenue ^ Credit ^
5xR400=
R 280
Vat / Tax Control Account ^ Credit ^
5x(R400x0.14)=
Customer control / Accounts receivable/ Trades R 2,280
Debit ^
receivables/Debtors/Hikers Mania ^ 5x(R400x1.14)=

R 1,500
Cost of sales ^ Debit ^
5xR300=
R 1,500
Inventory ^ Credit ^
5xR300=
 THE FOLLOWING IS APPLICABLE TO QUESTION 8

~Please leave a line open after each individual question.

~You used the Excel Help function to obtain the following formula structures which might
come in handy when answering question 8:

=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
=PMT(rate,nper,pv,fv,type)
=FV(rate,nper,pmt,pv,ty
pe)
=PV(rate,nper,pmt,fv,ty
pe)

QUESTION 8 (33 marks)

Carol is a grade 12 learner. Her school launched an entrepreneurial competition where

learners are to start a small business to be evaluated after six months. The learners received basic
VAT training and they are required to apply these VAT principles pretending they were in a real life
business scenario.

Carol decided to enter the competition by starting Carol’s Candy Corner (CCC), selling
chocolates, candy floss, cold drink and chips. She is buying all her stock from her uncle who owns a
wholesale retail store.

Her uncle promised to help her save money to be able to expand her business in the near future.

She gave you the following information:

The Value Added Tax (VAT) percentage is 14%.

CCC is a registered VAT vendor.

The mark-up margin is 15%, which means the gross profit is calculated as 15% of cost of
sales.

Her uncle promised to help her save by setting a “Saving benchmark” at R3,000.00:
o He will invest an initial amount of 50% of the gross profit (excluding VAT) in the
instance where the gross profit (excl VAT) exceeds R3,000.00 for January 2013.
o He will invest an initial amount of 30% of the gross profit (excluding VAT) in the
instance where the gross profit (excl VAT) is R3,000.00 or less for January 2013.

Carol is very happy about the initial amount her uncle will invest for her, but she would also
like to make a monthly contribution to this initial investment as referred to in d). She is
however uncertain how much to contribute monthly to arrive at her savings goal of R10,000.00
at the end of the savings term.
o She wants her savings to be worth R10,000.00 after five years.
o Her investment earns interest at a compound annual interest rate of 5%. o Her
monthly contribution will be made at the end of each month

A list of barcodes and units sold for every product for January 2013.

18
QUESTION 8 (continued)

All the various types of products are marked with a barcode by her uncle in his store. He
showed her how to read the barcode to determine the cost price of the products. The cost
price including VAT per unit is hidden in the barcode.
The barcode structure is as follows:
1 2 3 4 5

x x y z z

Characters 1-2: Random letters

Character 3: Cost price including VAT per unit
Character 4-5: Random letters

For stock counting purposes, Carol designed a unique product code for all the various types
of products.
The product code structure is as follows:
1 2 3 4 5 6 7 8 9 10 11

C C C 1 2 3 x x x x x

Characters 1-3: CCC (This is the business code as per cell B3).
Characters 4-6: 123 (These three characters will always be 123).
Characters 7-11: The barcode in row 11.

The number of units sold per barcode.

You are Carol’s cousin and you are already studying. You offered your Excel skills to help her win this
competition.
QUESTION 8 (continued)

You created the spreadsheet below:

A B C D E
1 CAROL’S CANDY CORNER
2 January 2013

3 Business code CC Number of units sold

4 C
Markup-margin 15% CA2SS 24
5 VAT percentage 14% CH4PS 0
45
6 "Saving benchmark" R3,000 CH6TE 0
36
7 0
More than R3,000 gross profit 50% CO3NK 80
0
8 R3,000 or less gross profit 30%
9
10 Product name CHOCOLATE CHIPS COLD CANDY
11 Barcode CH6TE CH4PS DRINK
CO3NK FLOSS
CA2SS
12 Product code CCC123CH6T CCC123CH4P CCC123CO3 CCC123CA2S
13 E S NK S
Cost price per unit incl VAT 6 4 3 2
14 Selling price per unit incl VAT R 6.90 R 4.60 R 3.45 R 2.30
15 Units sold 360 450 800 240
16 Total Gross profit incl VAT
per product R 324.00 R 270.00 R 360.00 R 72.00
17 Total Gross profit excl VAT
per product R 284.21 R 236.84 R 315.79 R 63.16
18

19 Total gross profit excl VAT

for all products R 900.00
20
21 Initial amount R 270.00
22
23 Interest rate (annual) 5%
24 Term (years) 5
25
26 Required monthly contribution R 152.14
QUESTION 8 (continued)

Required:

Use all the given information and answer the following questions with regards to the provided
spreadsheet:

Note: Where it is indicated that your formula will be copied to other cells, your formula must
take absolute and relative addresses into account, but only where necessary!

1 Which spreadsheet formula was entered into cell B12 to determine the product code for
chocolate? Note: Your formula will be copied to cells C12:E12. (3)

2 Which spreadsheet formula was entered into cell B13 to extract the cost price including VAT per
unit for a chocolate from the barcode in cell B11? Note: Your formula will be copied to cells
C13:E13. (3)

3 Which spreadsheet formula was entered into cell B14 to calculate the selling price
including VAT per unit for a chocolate? Note: Your formula will be copied to cells
C14:E14. (3)

4 Which spreadsheet formula was entered into cell B15 to obtain the number of chocolate units
sold in January 2013 from the information in cells D4:E7? Note: Your formula will be copied to
cells C15:E15. (4)

5 Which spreadsheet formula was entered into cell B16 to calculate the total gross profit
including VAT generated by chocolates? Note: Your formula will be copied to cells
C16:E16. (2)

6 Which spreadsheet formula was entered into cell B17 to calculate the total gross profit
excluding VAT generated by chocolates? Note: Your formula will be copied to cells
C17:E17. (3)

7 Which spreadsheet formula was entered into cell B19 to calculate the total gross profit
excluding VAT on all products? Your formula should round the answer to two decimal digits.
(3)

8 Which spreadsheet formula was entered into cell B21 to determine the initial amount her uncle
will invest on Carol’s behalf? (4)

9 Which spreadsheet formula was entered into cell B26 to determine the required monthly
contribution Carol will need to make to reach her savings goal? The formula should return a
positive answer. (5)

10 Carol was very concerned when she encountered a number of errors. She asked you to explain to
her what it means in order for her to correct it. Draw the table below in your answer book. Now
use this table to explain the meaning of each error.

Error Explanation
#N/A! 6.10.1 (1)
#NAME? 6.10.2 (1)
#VALUE! 6.10.3 (1)
(Answer) (33 marks)

The following is applicable to the Excel question.

Functions are marked from left to right.

The first option is marked where more than one answer for a specific question is given i.e.
XXXX or YYYY.
Where a formula/function is ‘build-up’ the final answer is marked i.e. amounts → cell
reference → cell reference with $
To earn the applicable mark the cell references (taking the $ into account where
applicable) must be exactly the same as indicated on the memorandum.
If information is given in a cell the answer must refer to that specific cell. E.g. VAT given in a
cell – the formula cannot use 14% but must refer to that specific cell reference.
Marks are deducted as follows (per individual question):

(Note: A specific question cannot be awarded less than 0 for a formula.)

Not starting a formula/function with = -1

Not using the same function separator (either , or ;) consistently.

Either the , or ; as can be used as a function separator but it must be used consistently
throughout the whole question 6.

When referring to a range of cells using a ; to indicate the range i.e. A10;D10 -1
Not using “ ” when working with text -1
Using x instead of * or ÷ instead of / -1
Logical issue in a formula e.g. multiply where we should divide, subtract where we should add, -1
etc.
Incorrect use of ( ) or not using it where necessary or not closing brackets -1
Using [ ] instead of ( ) -1
Using SUM in a formula where it is not applicable i.e. =sum(H18 - H23) -1
Using a formula when a function is available i.e. =B5+B6+B7 instead of =sum(B5:B7) -1
Add an not applicable argument to the end of the function i.e. =Right(A11,1,1) -1

1 =$B3 &^"123"^&^B11^ OR =$B3 &^123^&^B11^ 3

$B3 or $B$3 is correct

2 =MID (B11 ,3^,1^) 3

3 =B13 *(1 +$B4 ) OR 3

=B13 *$B4 +B13 $B4 or
$B$4 is correct
4 =VLOOKUP (B11^,$D4^:$E7^,2^,FALSE ) 4
$D4:$E7 or $D$4:$E$7 is correct
QUESTION 6 (continue)

5 =(B14^-B13^)*B15 OR =$B4^*B13^*B15 OR =B14^*B15^ -B13^*B15^ $B4 2

or $B$4 is correct

6 =B16 *1/(1 +$B5 ) 3

$B5 or $B$5 is correct

7 =ROUND (SUM^(B17:E17^),2 ) 3

8 =IF^(B19^>^B6^,B7^*B19^,B8^*B19^) OR =IF^(B19^<=^B6^,B8^*B19^,B7^*B19^) OR 4
=IF^(B19^>^B6^,B7^,B8^)*B19 OR =IF^(B19^<=^B6^,B8^,B7^)*B19 OR
=IF^(B6^<^B19^,B7^*B19^,B8^*B19^) OR IF^(B6^>=^B19^,B8^*B19^,B7^*B19^) OR
=IF^(B6^<^B19^,B7^,B8^)*B19 OR =IF^( B6^>=^B19^,B8^,B7^)*B19

9 =-^PMT (B23^/12^,B24^*12^,B21^,10000^,0^) OR 5
=PMT (B23^/12^,B24^*12^,-^B21^,10000^,0^) OR
=PMT (B23^/12^,B24^*12^,B21^,-^10000^,0^) OR
=PMT (B23^/12^,B24^*12^,B21^,10000^,0^)*-1^

10
Error Explanation

#N/A! 6.10.1) This error occurs when a value is not available to a function or a
formula. (1)

#NAME? 6.10.2) This error occurs when Microsoft Office Excel doesn't recognize text in a
formula.

#VALUE! 6.10.3) Appears when you use the wrong type of(1)
argument in a function, or the wrong
type of operator, or when you call for a mathematical operation that refers to cells
that contain text entries.
(1 maximum)
SOLUTIONS 20 C
21 A
Section A 22 D
23 C
1. D
24 A
2. B
25 B
3. A
26 B
4. A
27 C
5. C
28 A
6. B
28 D
7. D
30 C
8. A
31 D
9. D
32 A
10. A
11. D 33 B

12. C 34 B
13. C 35 D
14. B 36 B
15. A 37 A
16. B
38 B
17. B
39 D
19. A
40 C