HWH/DIV/EASTERN RLY

TENDER DOCUMENT
Tender No: 61245004 Closing Date/Time: 13/05/2024 13:30

Sr. Divisional Materials Manager/Howarh acting for and on behalf of The President of India invites E-Tenders against
Tender No 61245004 Closing Date/Time 13/05/2024 13:30 Hrs. Bidders will be able to submit their original/revised bids
upto closing date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 61245004 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 61
Inspection Agency CONSIGNEE Publishing Date / Time 19/04/2024 13:43
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 13/05/2024 13:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title PFT Machine (DLCO) with Accessories

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 823006430010 Goods Non Stock --- Yes CONSIGNEE INR
(Y)
Description :PFT Machine (DLCO) with Accessories. { Accessories:- (1) Software, (2) Trolley, (3) Medical 230
VIsolating Transformer 1000VA, (4) PC Package incl. 1 each PC, TFT Monitor and Printer, (5) Nose Clip 10 pcs,
(6) PFT Filter50 pcs, (7) Silicon Mouthpiece 3 pcs (Adult) & 1 pc (Children), (8) Pressure Regulator M19* 1.5L, (9
) Tube for Pressure Regulator.Asper attached Specification. [ Warranty Period: 60 Months after the date of deliv
ery ]
Consignee ADMO/IND/HOWRAH, ER West Bengal 1.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : Within 60 Days Material to be supplied
at Consignee premises
at free of cost within 60
days from the date of
issue of LOA.

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 HWH/DIV/EASTERN RLY
TENDER DOCUMENT
Tender No: 61245004 Closing Date/Time: 13/05/2024 13:30

Payment Terms

S.No Description
Payment Terms
1 100% Payment against receipt, inspection and acceptance of the material by consignee gazetted officer and on
submission PBG of 5% of contract value valid up to 5 years plus 6 months to cover warranty period which will be
released on completion of warranty period and on submission EPBG of 5% of CAMC contract value which will be
submitted before 6 month of completion of warranty period which will be valid for 5 years plus 6 months to cover
CAMC contract. CAMC is applicable for period of 5 years after expiry warranty period. firm will quote the price of
CAMC yearly separately. The payment of machine will be released after receipt and acceptance by consignee
and payment of CMC Charges will be released yearly on compliance of CAMC yearly.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 1,OEM or authorized dealers of OEM to quote only . Bidders other than Yes Yes Allowed
OEM should attach Tender specific authorization certificate from OEM (Mandatory)
along with their offer, otherwise their offer will be summarily rejected.
Technical specification of offer Make/Brand to be uploaded along with offer.
Clause 16.4,16.5 & 28.0 of general Tender Condition of Eastern Railway
will be applicable in this case. 2, CAMC is applicable for period of 5 years
after expiry warranty period. firm will quote the price of CAMC yearly
separately. The payment of machine will be released after receipt and
acceptance by consignee and payment of CAMC Charges will be released
yearly on compliance of CAMC yearly.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 In terms of DPIIT/Ministry of Commerce and Industries, order no. P- Yes Yes Not Allowed
45021/2/2017 PP (BE II) dated 16.09.2020 which is circulated vide Rly
Board letter no 2020/RS(G)/779/2/Pt. 1 dated 25.09.2020 and keeping in
view with the public procurement (Preference to Make in India) order 2017
as amended time to time, only class 1 and class 2 local suppliers are
eligible to participate in this tender. For detail, Clause no 28.0 of Eastern
Railway General Tender Condition to be referred
2 All participated vendors must see the Eastern Railway's GENERAL Yes Yes Not Allowed
TENDER CONDITION effective from 12.10.2022 and accordingly
submission of EMD, SD and documents to be attached with e-bid to
ensure.
3 Please enter the percentage of local content in the material being offered. No Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

General Instructions

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 HWH/DIV/EASTERN RLY
TENDER DOCUMENT
Tender No: 61245004 Closing Date/Time: 13/05/2024 13:30

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 NOTE :- FIRM MUST UPLOAD COMPLIED TECHNICAL DATA SHEET No No Not Allowed
IF REQIRED.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Inspection will be done by the consignee before receiving the item. No No Not Allowed
2 Tenders are requested to upload their past performance by way of P.O. for Yes Yes Allowed
that subject item from Zonal railways / PUs /State Government / Reputed (Optional)
private firms.
3 Delivery to be started from the date of publication of letter of acceptance. Yes Yes Allowed
(Optional)

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 EMD & SD should be paid as per extent rule. No No Not Allowed
2 Authorized dealers of OEM need to upload current and valid tender No No Not Allowed
authorization certificate along with the tender.
3 Tenders are requested to upload their past performance by way of P.O. for No No Not Allowed
that subject item from Zonal railways / PUs /State Government / Reputed
private firms.
4 Firms with MSMEs/NSIC certificated for the subject item are required to No No Not Allowed
submit the same along with store details for eligibility towards purchase
preference as per the policy.
5 Warranty/ Guarantee as per drawing / specification and if not stipulated in No No Not Allowed
the drawing/ specification it should be as per IRS condition of contract.
6 Manufacturers/ Suppliers trade mark along with year and month of No No Not Allowed
manufacturing to be embossed/ marked on the product/ Boxes/ Cartons as
stipulated in drawing/ specification or as per feasibility as the case may be
7 PVC is not applicable and offer with PVC clause will be liable to be ignored. No No Not Allowed
8 Validity of the offers should be minimum 90 days from the date of opening. No No Not Allowed
9 All the bidders/tenderers while quoting the rates should be clearly indicate No No Not Allowed
the rate of applicable duties and taxes included in the prices quoted by
them. Any variation in tax structure / rate due to introduction of GST, shall
be dealt with under Statutory Variation clause.
10 In case of successful tenderer is not liable to be registered under No No Not Allowed
CGST/IGST/UTGST/SGST Act. The railway shall deduct the applicable
GST from his / their bills under reverse charge mechanism (RCM) and
deposit the same to the concerned tax authority.
11 The offers shall be evaluated based on GST rate as quoted by each bidder No No Not Allowed
and same will be used for determining the inter se ranking. While
submitting offer, it shall be the responsibility of the bidder to ensure that
they quote correct GST rate and HSN number.
12 Purchaser shall not be responsible for any miss clarification of HSN No No Not Allowed
number or incorrect GST rate if quoted by the bidder.
13 Wherever the successful bidder invoices the goods at GST rate or HSN No No Not Allowed
number which is different from that incorporated in the purchase order ;
payment shall be made as per GST rate which is lower of the GST rate
incorporated in the purchase order or billed.

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 HWH/DIV/EASTERN RLY
TENDER DOCUMENT
Tender No: 61245004 Closing Date/Time: 13/05/2024 13:30

14 Vendor is informed that she/he would be required to adjust her/his basic No No Not Allowed
price to the extent required by higher tax billed as per invoice to match the
all inclusive price as mentioned in the purchase order
15 Any amendment to GST rate or HSN number in the contract shall be as No No Not Allowed
per the contractual conditions and statutory amendments in the quoted
GST rate and HSN number, under SVC.
16 Instructions to consignee: Non Stock Material should be accounted in No No Not Allowed
UDM and digitally signed Receipted Delivery Challan (if applicable),Receipt
Note and RO should be issued through UDM.
17 Instructions to suppliers: Payment will be made against e-Bills. Digitally No No Not Allowed
signed e-Bills should be submitted through IREPS for claiming payment
against supplies.
18 Special Conditions of Contract for Handling of rejection of pre-inspected No No Not Allowed
item and warranty rejections. Clause no 7.1 of GTC of EASTERN
RAILWAY is applicable.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 SpecificationforPFT.pdf SpecificationforPFT.pdf

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Sr.DMM ( ARJUN SINGH )

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