STORES/NORTH EASTERN RLY

TENDER DOCUMENT
Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

PRINCIPAL CHIEF MATERIAL MANAGER acting for and on behalf of The President of India invites E-Tenders against
Tender No 29221025A Closing Date/Time 26/06/2023 11:30 Hrs. Bidders will be able to submit their original/revised bids
upto closing date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Two Stage Reverse Auction Template Normal

Contract type Goods Contract Category Expenditure
Tender No 29221025A Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section P29
Inspection Agency TPI Agency Publishing Date / Time 10/05/2023 15:53
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 26/06/2023 11:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 1318220.00

Initial Financial Offer Auto Elimination rules For all vendors

Yes
Required applicable (Bulk/developmental)
Initial Cooling Off Period Subsequent Cooling Off
02:00 00:30
(HH:MM) Period (HH:MM)
Succesive Lots Closing
30 Minimum Decrement (%) 0.10
Interval (Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than

Tender Title Set of Main Gear Assembly

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 56488117 Goods (Y) Stock --- Yes TPI INR
Agency
Description :Set of Main Gear Assembly for IRS Electric Point Machine 143 mm as per Specification No.
IRS:S-24-2002 AMD-1 or latest Details as per attached. Annexure & Drg. [ Warranty Period: 30 Months after
the date of delivery ]
Consignee General Stores Depot Gorakhpur , NER Uttar Pradesh 3705.00 Set

3. T AND C

F.O.R

Description
Destination

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TENDER DOCUMENT
Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : On or before 30-JUN-24 705 sets required
within 6 Months and
balance after
01/04/2024 but before
terminal DP. Note:-
Railway may accept
suitable DP at the time
of finalization.

Payment Terms

S.No Description
Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and
acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way
Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted
challan signed by the gazetted officer at consignee's end will be taken as proof of delivery
2 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 Railway reserves the right to cancel the tender for full or part tendered quantity without assigning any reason.
However, purchaser will have discretion to accept an offer for quantities which are up to 30% higher than the
tendered quantity. The rates quoted by the tenderers for the full quantity would be taken as valid. Purchaser also
reserves the right to increase the ordered quantity, after giving reasonable notice, by a maximum of 30% after the
placement of order during the currency of the contract. The increase in quantity, however, is subject to keeping
the overall quantity increase on all the successful tenderers within 30% of the bid quantity. (Para 2.10 of attached
bid document is applicable)

Standard Governing Conditions

S.No Description
1 General Conditions of Contract: The contract shall be governed by latest version (along with all correction slips)
of General Conditions of contract, and all other terms and conditions incorporated in the tender documents.
2 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any eligibility condition
Important :
shall be opened as part of technical bid only

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TENDER DOCUMENT
Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 For being eligible for a regular/bulk order(s), the tenderer must have Yes Yes Allowed
'Relevant Past Performance' with any Zonal Railways / Production Unit as (Optional)
defined in the para no.2.8.5.3 of attached bid document Further, up to 20%
of the NPQ may be ordered on new sources also, as developmental
order(s), on the basis of 'Capacity-cum-Capability' of the source as defined
in para no.2.8.5.3 of attached bid document beside above RDSO approved
Vendors and developmental vendors, or its authorized agent, of RDSO
Item ID 3100088 Electric Point Machine (Non-Trailable type) shall also be
eligible for regular purchase order for bulk quantity. The Developmental
vendors with conditional approval subject to prototype approval for all
subitems will be considered for developmental orders only.
2 QUALIFYING REQUIREMENTS OF TENDERERS shall be as per Yes Yes Not Allowed
detailed conditions mentioned under para no. 2.8.1 to 2.8.4 of attached Bid
document.
3 Only Class-I and Class-II local supplier as defined under the order Yes Yes Allowed
(Revised Public Procurement (Preference to Make in India), Order -2017), (Optional)
shall be eligible to bid irrespective of purchase value except for the items
which are restricted to be procured from Class-I local suppliers only,
details mentioned in the para 2.24 of attached bid document. Vendors who
do not qualify to be Class I or Class II , as the case may be, local suppliers
should not quote in the tender as their offers shall not be considered for any
ordering. Further, for the for the items restricted to be procured from Class-
I local suppliers only (list of such items mentioned in para 2.24 where the
Ministry of Railway is nodal ministry), vendor who does not qualify to be a
Class I local supplier for the tendered item participates in the tender it does
so at its own risk and cost and Railway shall not be liable for any loss or
damage caused to the vendor. Para No. 2.24 of the attached bid document
shall be applicable.

5. COMPLIANCE CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any compliance
Important :
condition shall be opened as part of technical bid only.

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The bidder confirms that Rates and other financial terms quoted in relevant No No Not Allowed
columns of financial bid will only be ruling terms for acceptance, and such
terms quoted any where else should be ignored . (Denial of this condition
not recommended)
2 The bidder agrees to supply the tendered stores at the rates quoted by him No No Not Allowed
in accordance with the IRS condition of contract and (or) special conditions
and (or) other conditions specified/ attached with the tender .
3 Have you attached any performance statements with your offer? No No Not Allowed

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. Yes Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender condition.

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Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

2 Purchase Preference to MSEs as per PPP-MSE Policy:- Please indicate Yes Yes Allowed
[Y/N] whether you are interested in availing the benefits as per para 1.11 of (Optional)
attached bid document. If yes, Please attach the requisite registration
certificate specifically for the tendered item for the same application issued
by the appropriate agency. Also indicate whether MSE's is owned by
SC/ST/WOMEN/OTHER. The requisite certificate is to be uploaded with a
tender document. Please note that in absence of the requisite certificate
uploaded/ submitted along with the offer, such benefits may not be
extended. Note:- As mentioned in Section 7(4) of the Ministry of MSME-
Notification No. S.O2119(E) dated 26th June, 2020 (copy available on
official website of Ministry of Micro, Small and Medium Enterprises i.e. @
http://dcmsme.gov.in), an enterprise registered with any other organization
under the Ministry of MSME shall register itself under Udyam Registration.
With effect from 01.07.2020, MSEs registered under Udyam Registration
are eligible to avail the benefits under the Policy. MSEs registered under
Udyog Aadhaar Memorandum (UAM) are also eligible to avail the benefits
under the Policy provided valid as on date of tender opening, therefore only
following certificates shall be considered valid for benefits mentioned in
para 1.11 of attached bid document:- -Udyam Registration. -Udyog Aadhar
Memorandum, this must be valid as on tender opening date as per latest
validity extension by Ministry of Micro, Small and Medium Enterprises.
3 Bidders willing to quote payment option as LC(Letter of Credit) may read Yes Yes Allowed
the para 2.28 of attached Bid Document and quote accordingly. Note: (Optional)
Option once exercised shall be final and no change shall be permitted,
thereafter, during execution of contract.
4 Other procurement solicitations: (a) If a Nodal Ministry is satisfied that Yes Yes Allowed
Indian suppliers of an item are not allowed to participate and/or compete in (Optional)
procurement by any foreign government, it may, if it deems
appropriate,restrict or exclude bidders from that country from eligibility for
procurement of that item and/or other items relating to that Nodal Ministry.
A copy of every instruction or decision taken in this regard shall be sent to
the Chairman of the Standing Committee. (b) For the purpose of sub-
paragraph above, a supplier or bidder shall be considered to be from a
country if (i) the entity is in-corporated in that country, or (ii) a majority of its
shareholding or effective control of the entity is exercised from that country;
or (iii) more than 50% of the value of the item being supplied has been
added in that country. Indian suppliers shall mean those entities which
meet any of these tests with respect to India.
5 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Third party inspection, if order value is more than Rs 5 lakhs else No No Not Allowed
consignee. Note:- 1- Para No. 2.3 of attached bid document is applicable
2 -Bank Mandate:- Firms should upload Bank detail i.e. Bank Name , Bank Yes Yes Allowed
Account , IFSC Code and MICR Code and should enclose bank mandate (Mandatory)
as per Annexure 5.4 of attached bid document.
3 -Bidder should invariably indicate GSTIN Number of the offered stores duly Yes Yes Allowed
enclosing the documentary evidence.Applicable para is 2.22 of attached (Mandatory)
bid document. Note:- Any request for change in GSTIN shall only be
entertained with documentary evidence.

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Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

4 -Bidder should invariably indicate HSN Code of the offered stores duly Yes Yes Allowed
enclosing the documentary evidence. Applicable para is 2.22 of attached (Optional)
bid document. Note:- Purchaser shall not be responsible for any
misclassification of HSN number or incorrect GST rate if quoted by the
bidder.
5 -Bidder should invariably indicate place of inspection for pre-dispatch Yes Yes Allowed
inspection duly enclosing the documentary evidence. Note:- Any request (Optional)
for change in place of inspection shall only be entertained with
documentary evidence.
6 -Bidder should invariably indicate Udyam Registration Number, (if Yes Yes Allowed
available) of OEM duly enclosing the Udyam Registration Certificate. If (Optional)
same is not available firm to mention that Udyam registration certificate is
not available.
7 - The tenderers shall invariably indicate the details of their Jurisdictional Yes Yes Not Allowed
Assessing Officers (Designation, address & email id).

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Nature of item - Non Safety No No Not Allowed
2 Mode of tendering shall be e-RA as detailed in para 2.25 of attached bid No No Not Allowed
doc. V.30.0 Guidelines for Electronic Reverse Auction.
3 Other procurement solicitations: (a) If a Nodal Ministry is satisfied that No No Not Allowed
Indian suppliers of an item are not allowed to participate and/or compete in
procurement by any foreign government, it may, if it deems
appropriate,restrict or exclude bidders from that country from eligibility for
procurement of that item and/or other items relating to that Nodal Ministry.
A copy of every instruction or decision taken in this regard shall be sent to
the Chairman of the Standing Committee. (b) For the purpose of sub-
paragraph above, a supplier or bidder shall be considered to be from a
country if (i) the entity is in-corporated in that country, or (ii) a majority of its
shareholding or effective control of the entity is exercised from that country;
or (iii) more than 50% of the value of the item being supplied has been
added in that country. Indian suppliers shall mean those entities which
meet any of these tests with respect to India.
4 EMD and SD as per Clause 1.18 & 1.19 of attached bid document. Note:- No No Not Allowed
The offers not accompanied by requisite EMD will be ignored summarily,
unless falling in exempted category as per para 1.18 of attached bid
document. The firm claiming exemption from EMD should clearly indicate
valid reasons for such claim duly attaching scanned copies of relevant
documents with their e-offers. The tenderers request for adjustment of
EMD relating to their earlier tenders will not be considered. They will have
to deposit EMD afresh.
5 PVC is not applicable in this tender. No No Not Allowed
6 In case of any variation between the mentioned terms and conditions in No No Not Allowed
NIT and that of attached Bid Document, the former shall prevail.
7 Splitting Clause:- Purchaser intends to distribute the procurable quantity No No Not Allowed
between eligible tenderers as per para 2.13.2 of attached bid document.

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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TENDER DOCUMENT
Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

1 In terms of para 2.30 of attached bid documents, regarding Restrictions on No No Not Allowed
procurement from a bidder of a country which shares a land border with
India, "I have read the order regarding restrictions on procurement from a
bidder of a country which shares a land border with India vide order ref. F
No. 6/18/2019-PHD dt. 23.04.2020 {Containing office memorandum order
(Public procurement no. 1) & order (Public procurement No.2} order
reference F.No. 6/18/2019/PHD dt. 23.07.2020 [Order (public procurement
No.3) ] issued by joint secretary (PHD), Department of expenditure,
Ministry of Finance, GoI and OM No. DPE/7(4)/2017- Fin. Part-I dt.
30.07.2020 issued by the Director, Dept. of Public Enterprises, GoI : I/We
hereby certify that I/We are not from such a country and are eligible to be
considered. Or If from such a country, I/We have been registered with the
competent authority as mentioned in the above Govt. order dt. 23.07.2020.
I/We hereby certify that, we fulfill all requirements in this regard and are
eligible considered (Where applicable, evidence of valid registration by the
competent Authority shall be attached,in case it is not attached it shall be
presumed that bidder does not need such registration as per rule). Note:-
By submitting bid, Bidder also undertakes compliance of this and any false
declaration and non-compliance of this would be a ground for immediate
termination of the contract and further legal action in accordance with the
laws.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 4310586.pdf IRS Condition of contract
2 4311909.pdf Drg.1025
3 4310986.pdf Annexure
4 4310598.pdf NER Bid document Ver.30.0

7. RESPONSIVENESS

S.No. Description
Essential Commercial Condition:- Important conditions are given below, deviation to which shall lead to
1
summarily rejection of offers. Bidder must adhere to these conditions for their own benefit.
Validity of offers: Unless otherwise stated, offers should be valid as per para 1.6.3 of attached bid document. Any
2
offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.
If PVC is applicable:- Price Variation Clause (PVC): Tenderers are advised to quote as per specific Price
Variation (PV) formulae and base date for Raw Material prices given in the schedule of requirement. Offers with
deviation in the PV formula and/or base date of price(s) of input raw material(s) other than as specified in the
3
tender schedule, will be summarily rejected. Offers from bidders quoting with fixed price will also be summarily
rejected. If PVC is not applicable:- No PVC has been incorporated in the schedule of requirement, bidders must
quote on fixed price basis only. Offers with PVC will be summarily rejected.
Any firm quoting on behalf of OEM must submit tender specific authorization certificate along with their offer and
agree for inspection by the nominated agency (as the case may be) at the premises of their principals, failing
which offer shall be ignored without any backreference. 2-The OEM / Authorized dealers/agents must comply
4 with the following conditions, failing which their offer(s) will be ignored. (i) In a tender, either the Indian Agent on
behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same
item/product in the same tender. (ii) If an agent submits a bid on behalf of the Principal/OEM, the same agent
shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product.
EMD:- The offers not accompanied by requisite EMD will be ignored summarily, unless falling in exempted
category as per para 1.18 of attached bid documents. The firm claiming exemption from EMD should clearly
5 indicate valid reasons for such claim duly attaching scanned copies of relevant documents with their e-offers. The
tenderers request for adjustment of EMD relating to their earlier tenders will not be considered. They will have to
deposit EMD afresh.

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Tender No: 29221025A Closing Date/Time: 26/06/2023 11:30

Option Clause: Unless specifically indicated Non-application of this clause in the schedule of requirements,
bidders should confirm unqualified acceptance of option clause in the tender in which plus minus 30% option
clause is specifically indicated in the Tender Schedule. Non acceptance of this clause or acceptance of this
6
clause with any riders will lead to summarily rejection of the bid. Any mention such as option clause is acceptable
with mutual consent, will be treated as non-acceptance of the option clause. In case it is neither confirmed nor
denied, it would be presumed that bidder has accepted this condition.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/EST ( KAUSTUBH MANI )

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