MONITORING REPORT ON THE PROJECT OF

INSAF AFTERNOON SCHOOL PROGRAMME

Directorate General Monitoring & Evaluation

Planning and Development Board
Government of the Punjab
Prepared By
Qurat Ul Ain khan
Assistant Director Education
January, 2022

4th Floor, 65- Trade Centre Block, Ayub Chowk, Johar Town, Lahore
042-99233177-91, [email protected]
1. Project Profile
Table 1 Project Summary

Project Title Insaf Afternoon School Programme

GS NO. 232 (ADP 2021-22)

Location All over Punjab

Sector Social

Sub-Sector School Education

Sponsoring Ministry/ Agency School Education Department Punjab

Execution Agency Concerned District Education Authorities

Operation & Maintenance School Education Department

Original PC-I: Rs. 3275.568 M
PC-I Cost
1st Revised: Rs. 5802.624 M
Original: 03-09-2021
Administrative Approval
1st Revised: 12-11-2021

Expenditure (January 2022) 1040.143 Million

Planned Start Date 01-08-2021

Planned End Date 30-04-2022

Actual Start Date 03-09-2021

Gestation Period 9 Months

Beneficiaries Students

% Financial Utilization 18%

PSDP NO

Mr. Rana Qayum (DPI) (EE), School Education Department

Focal Person Mr. Rao Zeeshan (SO), School Education Department

2. Project Objectives
The following were the major objectives of the project (derived from PC-I document):
Table 2 Project Objectives

No. Project Objectives

1. To fulfill the Constitutional Obligation under Article 25-A.

2. To provide the safe environment to the young learners.

Accommodating existing enrollment of the school as well as the surrounding

3.
schools.
4. Increase in enrollment in Elementary Classes. Reduce drop-out.

5. To achieve Gender Parity at all levels.

3. Major Deliverables & Procurement of Equipment/Items

Table below presents the results of physical verification of the equipment purchased as
part of the project.
Table 3 Verification of Major Deliverables
Sr.
Description PC-I Scope
No.
Physical Progress (%)
A CAPITAL COST Unit Quantity Amount
(Million)
Not Applicable
B REVENUE COST -

Up gradation of schools No. 7008 5802.624

1.

Total Project Cost= 5802.624 Million Overall Physical Progress =

Per Unit Cost 5802.624/7008=0.828 Million
4. Project Focal Persons:

Table 4 (List of Focal Persons)

Sr.
Name Designation Department Contact Nos.
No.
01 Mr. Ghulam Fareed Director Monitoring SED 0307-0417492
02 Mr. Rao Zeeshan Section Officer School Education 0321-6507749

5. Analysis of Project Expenditures

Detail of year wise releases and expenditures of funds is given in Table below.

Table 4 Year wise Financial Details

PC-I Financial Efficiency
Year
Wise Releases Utilization Utilization
Year Releases
Phasing (Millions) (Millions) Utilization Vs PC-I
Vs
Vs Releases Approved
PC-I Phasing
Cost
2021-22 5802.624 1661.5 1040.143 28% 63 % 18 %

PROJECT FINANCIAL ANALYSIS

PC-I Year Wise Phasing Releases (Millions) Utilization (Millions)

7000
5802.624
6000
RUPEES (MILLIONS)

5000

4000

3000
1661

2000
1040.143
1000

0
2021-22

Figure 1 Year Wise Financial Details

6. Project Progress Analysis

The progress of the project with respect to its plan is given below.
• Planned Physical Progress: 44% as of January 2022
• Actual Physical Progress: ------
• Actual Financial Progress: 18 %
Table 6 Project Progress Analysis
Sr. No District Enrolled Students Allocated Utilization %age
Funds (As (January, Utilization
Female Male Total per PC-I) 2022)

1 ATTOCK 2199 950 3149 124.2 15.64 13

2 BAHAWALNAGAR 4400 3099 7499 245.08 62.58 26

3 BAHAWALPUR 2055 1657 3712 139.10 22.68 16

4 BHAKKAR 2045 2140 4185 139.10 21.7 16
5 CHAKWAL 707 320 1027 55.47 5.649 10
6 CHINIOT 1529 1121 2650 83.62 21.763 26
7 D.G. KHAN 1172 1569 2741 110.12 12.36 11
8 FAISALABAD 3816 4293 8109 202.03 39 19
9 GUJRANWALA 3984 1705 5689 205.34 44.26 22
10 GUJRAT 1270 940 2210 65.41 15.76 24
11 HAFIZABAD 2560 1127 3687 102.67 9.8 10
12 JHANG 4345 3318 7663 219.42 77.28 35
13 JHELUM 1927 623 2550 93.56 19.16 20
14 KASUR 2611 2815 5426 108.46 20.5 19
15 KHANEWAL 3208 1164 4372 211.14 35.6 17
16 KHUSHAB 2369 1321 3690 134.96 24.3 18
17 LAHORE 1727 1290 3017 86.94 13.5 16
18 LAYYAH 3558 4414 7972 336.16 23.4 7
19 LODHRAN 1303 1096 2399 89.42 11.23 13
20 MANDI BAHA UD 1794 1062 2856 91.08 19.34 21
DIN
21 MIANWALI 1944 1003 2947 125.85 25.12 20
22 MULTAN 3495 2171 5666 207.82 25.12 12
23 MUZAFARGARH 3209 4141 7350 220.24 58.52 27
24 NANKANA SAHIB 2221 1777 3998 135.79 16.52 12
25 NAROWAL 2789 592 3381 151.52 22.5 15
26 OKARA 4012 3615 7627 216.93 49.22 23
27 PAKPATTAN 3881 3520 7401 184.64 48.26 26
28 RAHIMYAR KHAN 5107 4982 10089 332.85 53.05 16
29 RAJANPUR 430 1076 1506 39.74 8.19 21
30 RAWALPINDI 2041 686 2727 122.54 22.42 18
31 SAHIWAL 2604 2113 4717 174.70 23.25 13
32 SARGODHA 4290 2698 6988 321.26 52.14 16
33 SHEIKHUPURA 4480 3428 7908 157.32 21.45 14
34 SIALKOT 3723 1384 5107 183.81 23.56 13
35 T.T.SINGH 2882 2344 5226 199.54 41.77 21
36 VEHARI 1754 2458 4212 184.64 33.42 18
Grand Total 97441 74012 171453 5802.62 1040.14 18
Table 7 Enrollment Status (District Wise)

Grand
District 0 (Zero) 1-20 21-40 41-60 > 60 Total
ATTOCK 8 73 57 10 2 150
BAHAWALNAGAR 12 93 154 34 3 296
BAHAWALPUR 1 51 113 3 0 168
BHAKKAR 19 46 82 12 9 168
CHAKWAL 1 47 18 0 1 67
CHINIOT 0 26 66 8 1 101
D.G. KHAN 16 43 66 8 133
FAISALABAD 6 43 126 45 24 244
GUJRANWALA 3 90 144 7 4 248
GUJRAT 0 17 52 7 3 79
HAFIZABAD 2 34 69 10 9 124
JHANG 2 47 179 22 15 265
JHELUM 0 54 53 4 2 113
KASUR 3 16 58 32 22 131
KHANEWAL 22 151 72 8 2 255
KHUSHAB 2 58 96 7 163
LAHORE 14 22 43 17 9 105
LAYYAH 4 182 211 6 3 406
LODHRAN 1 45 58 3 1 108
MANDI BAHA UD
DIN 12 25 54 17 2 110
MIANWALI 22 61 58 8 3 152
MULTAN 9 95 132 6 9 251
MUZAFFARGARH 9 58 162 25 12 266
NANKANA SAHIB 5 59 80 17 3 164
NAROWAL 30 77 62 11 3 183
OKARA 0 72 143 35 12 262
PAKPATTAN 0 22 152 36 13 223
RAHIMYAR KHAN 5 143 207 37 10 402
RAJANPUR 1 7 31 3 6 48
RAWALPINDI 2 91 53 1 1 148
SAHIWAL 0 97 106 7 1 211
SARGODHA 8 236 131 13 388
SHEIKHUPURA 5 21 79 45 40 190
SIALKOT 41 41 122 14 4 222
T.T.SINGH 1 114 110 14 2 241
VEHARI 13 116 87 7 223
Grand Total 279 2473 3486 539 231 7008
Table: Gist of Enrollment Status
No. of Students No of Schools Schools %
0 279 4%
1-20 2473 35%
21-40 3486 50%
41-60 539 8%
61-80 153 2%
81-100 52 1%
101-120 19 0%
121-140 3 0%
141-160 1 0%
161-180 2 0%
201-220 1 0%
Grand Total 7008 100%

No. of Schools Group by No. of Learners

3486

2473
No of Schools

4%
50% 8%
0% 0% No of Schools
2% 1%
35% 0% 0% 0%
539 % of Schools
279 153 52 19 3 1 2 1

No of Learners
 7. Observations:
Monitoring of the project had revealed some facts and figures about the project as per
physical inspection and analysis shown in the. The observations regarding overall
project activities are given in ensuing paragraphs:
1. The district wise statistical data regarding out of school, dropped out and missed
out children in 6th to 8th grades is not mentioned in approved PC-I. Resultantly, the
targets are not seemingly harmonized with the need. Moreover, the feasibility study
has not been carried out prior to execution of such mega project contrary to the
guidelines issued by P&DB.
2. On the basis of the information received from the sponsoring department it has
been revealed that 4% schools do not have any enrollment in afternoon
programme, whereas the 85% schools have enrollment up to only 40 No. of
students.
3. 57% of total enrollment is of female students, which shows the positive impact of
this intervention in female primary education.
4. The original gestation period of the project is 9 months (September, 2021 to June,
2022). However, after lapse of 4 months (44%-time period), only 18% financial
progress has been achieved.
5. The class & school wise enrollment targets were not mentioned in the Approved
PC-I, therefore, the actual physical progress of the project cannot be ascertained.
6. The current financial progress shows that per child cost comes to the Rs 6,067 (Rs.
1,517 per month per child)
7. The Sponsoring department informed that assessments of learners have been
carried-out by the concerned district education authorities; however, the results and
its supportive documents have not been shared with this office.
8. According to the decision of PDWP the program is to be strictly monitored by the
school education department during its execution, however no such monitoring
report have been shared, so far.
8. Recommendations
To optimally realize the project benefits, following actions / recommendations on the part
of sponsoring and executing agencies should be given due consideration. The rationale for
the recommendations has been clearly explained and linked with the information collected
in the Monitoring process. Recommendations about the project are given in ensuing
paragraphs:

1. Sponsoring department may provide the details of hiring of Public and Private
teachers (school wise & District wise).
2. Sponsoring department may provide the monitoring reports as per the directions of
PDWP.
3. Sponsoring department may provide the Learners Assessment report that carried-
out by District Education Authorities.
4. Sponsoring department may provide the targets of the children to be enrolled in
existing schools through this programme.
5. Sponsoring department may justify the financial progress.

.
©
Directorate General of Monitoring and Evaluation (ISO: 9001/2015), Planning &
Development Board, Government of Punjab.

4th Floor, 65- Trade Centre Block, Ayub Chowk, Johar Town, Lahore
042-99233177-91, [email protected]

Soft copy of the report may be downloaded from www.dgmepunjab.gov.pk