REQUEST FOR QUOTATION

__________________________________ Date : __________________

Name of Company PR No. : __________________
__________________________________ Date Published : __________________
Complete Company Address PHILGEPS Ref. No.: ________________

CANVASSER’S CERTIFICATION
Please quote your lowest price/s on the lot or item/s below, subject
to General Conditions indicated herein, stating the shortest time of delivery This is to certify that I have full knowledge,
and submit your quotation duly signed by your official representative not later authority and responsibility in distributing and/or
than ________________ at _____________to the address stated above. collecting the Request for Quotation in accordance to the
guidelines in securing prices for DA-MIADP.

_________________________
(Printed Name above Signature)
ENGR. CRISTY CECILIA P. POLIDO AUTHORIZED CANVASSER
Chairperson, Special Bids and Awards Committee

PLEASE QUOTE: BY LOT

SUPPLIER’S PROPOSAL BOX

ESTIMATED TECHNICAL
FINANCIAL
ITEM DESCRIPTION PROJECT PROPOSAL
PROPOSAL
NO. (ITEM NAME & TECHNICAL QTY. UNIT COST (Indicate
(Indicate the Price
SPECIFICATIONS) (EPC) Brand/Model
Offer)
Offer)

Unit Total
Price Price

P 24,896.69 X 3 guards = PhP

1 3 month
P74,760.07 per Month 224,070.21

Three (3) guards for a 24/7

security services at the
premises of MIADP PSO at
Davao City

Contract commencing April -

June 2024

a detailed Terms of Reference

is attached at the back

Conditions:

1. The bidder/s should submit

an Omnibus Sworn Statement
pursuant to Section 47 of the
2016 Revised IRR of RA 9184

2.The bidder/s should submit a

detailed price computation
(cost breakdown) with the
following format:
a. Amount to be paid directly to
 each guard including RA 5487;
b. Amount to be paid to the
government in favor of each
guard
• Retirement Benefit (RA
9641)
• Philhealth Contribution
• SSS Premium
• PAG-IBIG Funds
• State Insurance Fund);
c. Operational expenses,
Overhead and profit margins
d. Value Added Tax
• Total amount per head
per month
• Required number of
guards
i. Total Amount per
month
ii. Total Contract Price

3. The winning bidder shall

post a Performance bond in the
form of a Confirmed Standby
Letter of Credit issued by a
reputable bank, payable to
MIADP – PSO, equivalent to
thirty percent (30%) of the
winning bid price

4. The bidder/s should submit

the following documents
together with the RFQ, to wit;
1. DTI/SEC Registration
2. Tax Clearance
3. Company Profile
4. Mayor’s/Business Permit
5. License to Operate
6. DOLE 18-A Certification
7. PhilGEPs Registration
(Platinum)
8. Latest remittance from
SSS, PAG-IBIG and PhilHealth

5. See other conditions on the

attached Terms of Reference

*** nothing follows ***

BIDDER’S CERTIFICATION SBAC SIGNATURE

Date: __________________
Date of Opening:
After having carefully read and accepted your General Conditions, I/We quote you on the item/s at
price/s noted above for immediate delivery and shipment which can be made in ________________ (please indicate __________________________
projected time of delivery) days from receipt of the Purchase Order, Letter Order, or Job Order, whichever is Opened at:
applicable.
___________________________
Time Opened:

__________________________________________________ ___________________________
Print Name & Signature of Chairperson:
Authorized Representative
___________________________
 ___________________________________________________ Vice-Chairperson:
Company Tel./Fax/Mobile No.
___________________________
__________________________________________________ Regular Member:
Company Tax Identification No. (TIN)
___________________________
Regular Member:

___________________________
Regular Member:

___________________________
Please see General Conditions at the back.

GENERAL CONDITIONS

1. All bidders must submit, together with this quotation, the following eligibility documents (must be
present during opening):
a. Mayor/Business Permit;
b. BIR Certificate of Registration;
c. PhilGEPs Platinum Certification (for Php50, 000. 00 and above);
In the absence of PhilGEPS Platinum Certification, all bidders are required to submit, in addition to the
first two eligibility requirements, their respective PhilGEPs Reference number, Omnibus Sworn
Statement, Income/Business Tax Return, and Professional License/ Curriculum Vitae (for Consulting
Services).

Other required documents (must be present during post-qualification):

d. Tax Clearance;
e. Certificate of Registration: Department of Trade and Industry (DTI) for Sole Proprietorship,
Securities and Exchange Commission (SEC) for Partnerships and Corporations, or Cooperative
Development Authority (CDA) for Cooperatives as dealers/suppliers of the goods or services.

2. All bids may be delivered sealed, or sent through electronic mail to [email protected], and addressed
to the SBAC Chairperson, Mindanao Inclusive Agriculture Project Support Office, A. Angliongto Sr. Ave.,
Lanang, Davao City;

3. All bids without price quotation shall be automatically be rejected upon opening thereof;

4. All prices quoted herein are valid, binding and effective at least 90 days from the date of quotation;

5. All bids shall be accompanied with brochure of complete specifications;

6. No bids shall be accepted after the time specified for the deadline of submission of bids;

7. Bids shall be open ONLY by the Special Bids and Awards Committee (SBAC) on the scheduled date of
opening of bids at the DA-PRDP PSO Mindanao Conference Room, or any designated room/location;

8. All procurement shall be governed by the pertinent provisions of the World Bank New Procurement
Regulations for IPF Borrowers dated November 2020;

9. Failure on the part of the winning bidder to furnish the goods or services within the prescribed period
shall make the bidder liable to the Government liquidated damages equal to at least one-tenth of one
percent (0.1%) of the cost of the unperformed portion of every day of delay;

10. The awarding of contract to the winning bidder is subject to the approval of the Head of Procuring Entity
(HOPE) of the DA-MIADP PSO Mindanao Cluster;

11. Failure to comply with these conditions shall mean disqualification of your bid proposal.