Bid Number: GEM/2022/B/2683811

Dated: 28-10-2022

Bid Document

Bid Details

Bid End Date/Time 07-11-2022 15:00:00

Bid Opening Date/Time 07-11-2022 15:30:00

Bid Offer Validity (From End Date) 30 (Days)

Ministry/State Name Ministry Of Defence

Department Name Department Of Defence

Organisation Name Dg Of Defence Estate

Office Name ***********

Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV;

Item Category 2019, 2020, 2021, 2022; Outstation; High Altitude Area;
500Kms x 24Hrs; Round Trip

Contract Period 4 Month(s) 24 Day(s)

MSE Exemption for Years Of Experience

Yes
and Turnover

Startup Exemption for Years Of Experience

Yes
and Turnover

Bid to RA enabled No

RCM Applicable Yes

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Evaluation Method Total value wise evaluation

EMD Detail

Required No

ePBG Detail

Required No

Splitting

Bid splitting not applied.

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of

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quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
4. Short Duration Bid has been published by the Buyer with the approval of the Competent authority due to
Emergency procurement of critical products/services.

Section 9(3) Of GST

Where ever RCM is applicable, sellers (Regular GST registered seller who opted out of FCM , unregistered seller,
seller registered under composition scheme)will be forced to put Zero GST and GST cess in their bids. Buyer will
have liability of paying the GST and GST cess to the government on the specified rate mentioned by them in this
Bid.

Additional Qualification/Data Required

If you want to add additional conditions in addition to standard SLA then please mention the clauses
of additional SLA:1. All the rates as asked above should be inclusive of all taxes.
2. In case of outstation halt and night halt the arrangement of food and lodging for the driver will be the
responsibility of the service provider only.
3. No additional payment will be made beyond the approved rates. No payment shall be made in advance.
4. Service provider shall not be permitted to offer and incorporate any terms and conditions in the bid and
contract agreement.
5. Service provider is bound to supply the vehicles as may be asked by the buyer. There will be no minimum days
or quantity of vehicle in a single demand by the buyer during the contract period.
6. Requirement of vehicle as and when informed telephonically or otherwise, should be made available at the
notice period of 12 hours prior to the date of commencement of journey/Govt. duty. Any delay on this part may
lead to cancellation of contract as per decision of DEO Tezpur Circle.

Scope of Work:1666959318.pdf

Payment Terms:1666959325.pdf

Vehicle Hiring Service - Per Vehicle-Day Basis - SUV/MUV; 2019, 2020, 2021, 2022;
Outstation; High Altitude Area; 500Kms X 24Hrs; Round Trip ( 40 )

Technical Specifications

Specification Values

Core

State NA

District NA

Zipcode NA

Vehicle Type SUV/MUV

Vehicle Brand Honda Amaze , Maruti Dzire , Honda WRV , Toyota Innova

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 Specification Values

Year of Manufacturing 2019 , 2020 , 2021 , 2022

Type of Service Outstation

Type of Terrain High Altitude Area

Usage Variant 500Kms x 24Hrs

Trip Type Round Trip

Air Conditioning Required AC

Vintage Km(s) 0-25,000 kms , 25,000-50,000 kms , 50,000-75000 kms , 75,000-1,00,000 kms

Fuel Type Any

Addon(s)

Night Hault NA

Input Tax Credit(ITC) and Reverse Charge(RCM) Details

ITC on ITC on GST RCM GST as per GST Cess 1 as per Optional
GST Cess Applicable RCM RCM RCM

NA NA Yes 5% NA No

Additional Specification Documents

Consignees/Reporting Officer

Number of
Vehicle-Days
Consignee/Reporti Required Additional
S.No. Address
ng Officer within the Requirement
Contract
Period

Maximum No. of
1 *********** ***********SONITPUR 40 Vehicle required in
a Day/Event : 40

Buyer Added Bid Specific Terms and Conditions

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 50 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 50% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

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2. Generic

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

3. Generic

1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of
buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior
written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally
liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due
performance of the Contract and the Sellers obligations there under.

4. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

5. Service & Support

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the
state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

6. Vehicle Hiring(MoD)

RISK & EXPENSE

Rejection of Vehicles, as described above, or on account of Seller’s failing, declining, neglecting or
delaying to comply with any requisition or otherwise not executing the same in accordance with the terms
of the contract, the consignee or his / her successor in office shall be at liberty (without prejudice to any
other remedy the Government may have on account of any claim for compensation against loss and
inconvenience caused by such breach or non-performance of the contract) to hire from any other source,
at Seller’s risk and expense, such services as may have been rejected or that Seller may have failed,
declined, neglected or delayed to supply.

7. Vehicle Hiring(MoD)

RISK & EXPENSE

In the event of vehicle(s) arranged from other sources at risk & expense of the Seller in accordance with
the terms of the contract, the amount of excess incidental expenditure, if any, involved in having to meet
the complete demand out of Civil Hired Transport, will be in addition to the amount recoverable from
Seller, for making such arrangement and be charged from Seller.

8. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

Other Terms and Conditions in addition to standard SLA

1. All the rates as asked above should be inclusive of all taxes.

2. In case of outstation halt and night halt the arrangement of food and
lodging for the driver will be the responsibility of the service provider only.
3. No additional payment will be made beyond the approved rates. No
payment shall be made in advance.
4 . Service provider shall not be permitted to offer and incorporate any
terms and conditions in the bid and contract agreement.

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 5. Service provider is bound to supply the vehicles as may be asked by the
buyer. There will be no minimum days or quantity of vehicle in a single demand
by the buyer during the contract period.
6. Requirement of vehicle as and when informed telephonically or
otherwise, should be made available at the notice period of 12 hours prior to the
date of commencement of journey/Govt. duty. Any delay on this part
may lead to cancellation of contract as per decision of DEO Tezpur Circle.
.

9. Buyer Added Bid Specific Scope Of Work(SOW)

Text Clause(s)

SCOPE OF WORK

The scope of work for this bid is to provide Sport Utility vehicle
(SUV) to DEO Tezpur per vehicle per day basis for Govt. field duty in
Arunachal Pradesh as per Service Level Agreement for Vehicle Hiring
Service – Vehicle – Day Basis prescribed by the GeM and ATC given by the
buyer.

10. Vehicle Hiring(MoD)

Demand of Vehicles & Transport Indents

The civil vehicles required under the contract include those for conveyance of stores, officials, personnel
and civilians of Army, Navy, Air Force, Para Military Forces, Central/State Governments and Nationals of
other countries for whose subsistence Government of India accepts responsibility and who happen to be
or come into the area covered by the contract.
1. Sellers accredited representative will report to the consignee at the designated time and place for
collecting the demand of transport required and the transport will be provided by the seller on the date
and time specified.
2. In case Seller/or accredited representative does not report, the demand of transport dispatched by
post/ through dispatch rider / message on the last known address / mobile number of the Seller /
accredited agents of the Seller by the consignee will be taken as received by the Seller and normal
procedure for hiring of transport at risk and expense of the Seller will be initiated in case of failure on part
of the Seller.
3. Normally 24 hour notice will be given for provision of a vehicle. In cases of urgent military necessity,
the transport may be demanded over the telephone. In such cases covering indents will be submitted by
the consignee / indenting unit.
4. Seller shall have no objection to the increase/decrease of the demand of vehicle placed by the
consignee, provided such changes are made within six hours in advance. However, a demand placed
earlier may be cancelled at the last moment even on arrival of the vehicle for duty at reporting point /
parking area.
5. Transport indented for by the consignee will be supplied at the time and place given in the order issued
by consignee/ authorized representatives. All vehicles will report to nominated reporting place / vehicle
parking area as specified by the consigneeor their authorized representatives. No vehicle driver will be
permitted to leave the vehicle unattended.
6. Seller or accredited agent(s) will initial the Car Diary at the time of commencement of duty and obtain
full signature of officer using the vehicles.
7. Time and Kilometer of duty will commence at the parking area / reporting point as specified by
consignee. No extra Km / time will be given for vehicle to report from garage or return.
8. On completion of duty, signature of the consignee / his / her representative on the Car Diary and other
relevant documents will be obtained.
9. Seller shall undertake to complete the service within the reasonable specified time as required by the
consignee and Seller shall employ such transport as will be necessary to complete the service within the

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 specified time.

11. Vehicle Hiring(MoD)

Common Terms for All Types of Vehicles Required Under the Contract
All Vehicles tendered will be registered/approved by the concerned RTO/RTA as commercial transport and
all taxes paid on due date.
1. For operation of the contractual obligations in the protected areas / States, where & when required, all
drivers and other staff employed will be in possession of inner line permit / validated card issued by the
civil administrative authorities.
2. A valid route permit is held for each and every vehicle provided to the Government under this
agreement.
3. ON MILITARY DUTY board will be displayed on the vehicles under the contract only when hired by the
Buyer.
4. Vehicles will fumigate/disinfect against infectious diseases, if any, as desired by military authorities. All
expenses in this connection will be borne by the Seller.
5. Seller cannot claim to be issued with Petrol/ Diesel/ Fuel/ Oil/ Lubricants, either free or on payment for
his vehicles, from military sources.

12. Vehicle Hiring(MoD)

Tax and Duties

Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll
Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as
part of Basic Rate quoted in the Bid.

13. Vehicle Hiring(MoD)

Inspection / Rejection of Vehicles

The vehicles provided under this contract shall be according to qualitative standards as the Buyer shall
approve.
1. The consignee or his / her authorized representative(s) or any other officer acting on behalf of the
Buyer may, at any time, inspect the CHTs tendered by the Seller under this contract, physically or
mechanically and Seller shall comply, without unnecessary delay, with any reasonable instructions or
suggestions issued by such Officer consequent to such inspection.
2. Seller shall neither claim nor be entitled to payment for any damage that rejected transport may suffer
or any other harm incidental to a full and proper examination and test of such transport.
3. Any CHTs rejected by any of the authorities on inspection, before or during use of the vehicle, will be
replaced by Seller at once. Time spent for replacement will not be calculated for payment.
4. The officer to whom CHT services are to be provided may reject the transport, if in his / her opinion the
transport provided does not meet the requisite qualitative standards.
5. Seller shall not charge or be paid for transport rejected as per provisions contained herein, and such
transport shall be removed by Seller at his / her own expense.
6. If not replaced within an hour the contract-operating officer concerned may arrange the vehicle from
any other source(s) at Seller’s risk and expense. Any transport arranged from any source shall be charged
at local market rate prevailing at the time.

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be

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allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.

This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions is contradicted by the conditions stipulated in Service Level
Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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