Parliamentary Procedure 2
Parliamentary Procedure 2
Parliamentary Procedure 2
Procedure
By: Johnny M. Jessup
Agriculture Instructor/
FFA Advisor
Parliamentary Procedure
Definition
Correct rules for conducting a successful
meeting.
Parliamentary Procedure
Official Rule Book is
Roberts Rules of
Order.
Written by U.S. Army
general Henry Martyn
Robert.
What is a majority?
of members present at any meeting plus 1.
Minimum number of members that must vote
Voice
Standing
Roll Call
Secret Ballot
and authority.
Used by the presiding
officer to give
instructions to the
members.
The number of taps
have a specific
meaning.
Two Taps
Call the meeting to order.
Three Taps
All members to stand.
Series of Taps
Restores order to a meeting.
Order of Business
How does one conduct the meeting as it is
laid out in the order of business (Agenda)?
Order of Business (Agenda) handled by using
Types of Motions
Main Motions
Subsidiary Motions
Privileged Motions
Incidental Motions
Motions That Bring a Question Again
Before the Assembly
Main Motions
Main Motions
Purpose:
Used to introduce new ideas to the meeting.
Main Motions
Main Motions that are not legal:
Break any local, state, or national law.
One that brings up a previously failed motion.
Items that are out of the power of the group.
Negative motions.
Political & religious support.
Main Motions
The person who makes a motion cannot
speak against it.
Main motions can be reconsidered.
Cannot interrupt another speaker.
Proper Example:
Mr. President, I move that the chapter hold a
Stand
Ask to be recognized by the President.
President recognizes you by name.
Motion is correctly stated.
Motion is seconded.
Motion is repeated by President.
Motion is discussed.
President restates motion.
Motion is voted upon.
Results of vote announced by President.
Subsidiary
Motions
Requires a second
Not amendable
Not debatable
Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, I move to lay this motion on the table.
Previous Question
Purpose:
To force an immediate vote on the motion.
Requires a second
Not amendable
Not debatable
2/3 Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, I move the previous question.
Mr. President, I call for the previous question.
Requires a second
Amendable
Amount of time or number of speakers only
Proper Examples:
Mr. President, I move that we limit debate on this
Postpone Definitely
Purpose:
Allow for the motion on the floor to be deferred to a different day,
Requires a second
Amendable
Debatable
Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, I move to postpone this motion until the December
Regular Meeting.
Refer to Committee
Purpose:
Used to send a pending question to a small group so
Requires a second
Amendable
Debatable
Majority Vote
Cannot interrupt another speaker
Refer to Committee
Two ways to appoint a committee:
Standing committee
One of the 15 listed in the Program of Activities
Special committee
Appointed by the president
Number of members can be 3 or more
Refer to Committee
Proper Examples:
Mr. President, I move that we refer this
Amend
Purpose:
Use to modify or change a main motion.
Amend
Requires a second
Amendable
Debatable
Majority Vote
Cannot interrupt another speaker
Can be reconsidered
Improper amendments:
Anything not germane or related
Frivolous or absurd
Leaves an incoherent wording
Amend
Proper Example:
Motion on the floor:
The chapter hold a cookout for all FFA members.
Amendment:
Mr. President, I move to amend the motion by
inserting on March 1st in front of cookout. So the
motion would read, I move that the chapter hold a
cookout on March 1st for all FFA members.
Postpone Indefinitely
Purpose:
To kill a main motion.
Requires a second
Not amendable
Debatable
Majority Vote
Cannot interrupt another speaker
Can be reconsidered only if passed
Proper Example:
Mr. President, I move to postpone this motion indefinitely.
Privileged
Motions
Adjourn
Purpose:
To end the meeting.
Needs a second
Not amendable
Not debatable
Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, I move to adjourn.
Recess
Purpose:
This allows for a short break in the meeting.
Needs a second
Amendable
Debatable
Majority Vote
Cannot interrupt another speaker
Must specify the length of time in the motion
Proper Example:
Mr. President, I move to take a 5 minute recess.
Incidental
Motions
Appeal
Purpose:
To reverse the decision of the chair, after they have
made an error.
Requires a second
Not amendable
Debatable
Only motion where the President can discuss
Majority Vote
Can interrupt another speaker
Appeal
Most of the time you should support the
decision of your president.
Proper Example:
Mr. President, I appeal the decision of the
chair.
President should say, Appeal the decision of
the chair has been called, all those who wish to
uphold the decision of the chair say yea, all
opposed nay.
group to hear.
Or by standing and saying I call for a division of the assembly
Division of a Question
Purpose:
Allows a motion that has been made to be spilt into
Division of a Question
Proper Example:
Motion on the floor:
I move that the chapter have a cookout on March
1st for all FFA members and to have a basketball
tournament.
the question.
President should say, Objection to the
consideration has been called. All those who
wish to consider the motion raise your hand.
All those who object to the consideration raise
your hand.
Parliamentary Inquiry
Purpose:
To obtain information on a matter of parliamentary law .
Point of Order
Purpose:
Used when a member thinks that the rules of the group or the rules of
Requires a second
Not amendable
Not debatable
2/3 Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, because of the lack of time tonight, I move to
Withdraw a Motion
Purpose:
Allows for the maker of a motion to completely
Withdraw a Motion
If made after the president first states the motion,
the following steps must be taken:
President must ask if anyone objects to the maker
If no one objects.
The motion is automatically withdrawn.
Motions That
Bring a Question
Again Before the
Assembly
Reconsider
Purpose:
To reevaluate a decision made earlier.
Requires a second
Not amendable
Debatable
Majority Vote
Cannot interrupt another speaker
If passed, the motion to be reconsidered is handled
as if it were never voted on.
Can only be made by a person who voted on the
winning side.
Reconsider
If passed, the motion is handled
immediately if:
Only a main motion with amendments is on
the floor.
Reconsider
Motions that can be reconsidered:
Main Motions
Amendments
Refer to Committee
Postpone Definitely
Previous Question
Extend/Limit Debate
Appeal
Fix Time to Adjourn
Reconsider
Motions that can be reconsidered if the passed:
Postpone Indefinitely
Proper Example:
Mr. President, I move to reconsider the motion to have
Rescind
Purpose:
To repeal a previous action.
Requires a second
Amendable
Debatable
2/3 Majority Vote without prior warning
Cannot interrupt another speaker
Proper Example:
Mr. President, I move to rescind the motion adopted at the
Requires as second.
Not amendable
Not debatable
Majority Vote
Cannot interrupt another speaker
Proper Example:
Mr. President, I move to take the motion that the
Designed By:
Johnny M. Jessup, FFA Advisor
Hobbton High School