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    Business English For Meetings: Unit 1

    Uploaded by

    Juan Herrera
    This document provides instructions for a business English lesson on arranging meetings, including how to schedule formal meetings, informal meetings, and meetings with clients. It outlines the learning objectives, methodology, materials, and length of the activity. The lesson includes exercises for students to practice arranging different types of meetings through email correspondence.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Business English For Meetings: Unit 1

    Uploaded by

    Juan Herrera
    264 views34 pages
    This document provides instructions for a business English lesson on arranging meetings, including how to schedule formal meetings, informal meetings, and meetings with clients. It outlines the learning objectives, methodology, materials, and length of the activity. The lesson includes exercises for students to practice arranging different types of meetings through email correspondence.

    Original Description:

    clil lesson

    Original Title

    english-for-meetings-unit-1-bt

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    This document provides instructions for a business English lesson on arranging meetings, including how to schedule formal meetings, informal meetings, and meetings with clients. It outlines the learning objectives, methodology, materials, and length of the activity. The lesson includes exercises for students to practice arranging different types of meetings through email correspondence.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    264 views34 pages

    Business English For Meetings: Unit 1

    Uploaded by

    Juan Herrera
    This document provides instructions for a business English lesson on arranging meetings, including how to schedule formal meetings, informal meetings, and meetings with clients. It outlines the learning objectives, methodology, materials, and length of the activity. The lesson includes exercises for students to practice arranging different types of meetings through email correspondence.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 34
    At a glance
    Powered by AI
    The document discusses different types of meetings like formal meetings, informal meetings, meetings with clients, and provides tips for arranging meetings through email and scheduling times.

    The different types of meetings discussed are formal meetings, informal meetings, meetings with clients, progress meetings, brainstorming meetings, board meetings, shareholder meetings, kick-off meetings and team meetings.

    Tips provided for arranging meetings include asking for a meeting, suggesting meeting times, and saying if you are unable to attend. Email etiquette and guidelines are also discussed.

    Business English for Meetings

    unit 1
    Business English for Meetings-CLIL
    Approach
    • Level: Intermediate, Upper-Intermediate
    Advanced
    Learning Objective: The student will learn
    How To Arrange A Meeting At Work
    including Formal Meetings, Informal
    Meetings, How To Arrange A Meeting With
    Clients, and practice with Useful Meeting
    And Discussion Phrasal Verb.
    • Teaching methodology: CLIL 
    • Materials needed: Computer, internet,
    multimedia material, glossary and SENA
    library. 
    • Length of activity: 80 minutes  
    Unit 1

    Engage: (10 minutes) Here students solve and discuss the following exercise in order to recognize
    some types of meetings: 

    Activity: Could we meet next week?


    In this task the student will match the type of meeting with the definition below
    1.
    2. brainstorming progress 6. shareholder

    3. kick-off meeting
    5. board
    4. team

    a.People who work in the same department have this type


    of meeting regularly.
    b.This is a meeting of a company’s most senior managers.
    c. If you need new ideas, you have this type of meeting.
    d.This is a meeting for a company’s investors.
    e.At this type of meeting, you talk about what has been
    accomplished on a project.
    f. This type of meeting is held at the beginning of a project.
    ANSWERS

    1. E
    2. brainstorming progress 6. shareholder
    C B
    3. kick-off meeting
    5. board
    D 4. team A
    Study: (30 minutes)
    Students do the exercises and then read and discuss the definitions of the different pattern
    sentences to arrange work meetings.
    Which sentence can be used?

    1. To arrange a meeting?
    2. To discuss the length of a meeting?
    3. To arrange the time of a meeting?
    4. To say that a suggested time for a meeting is not
    convenient?
    5. To confirm the time of a meeting?
    Sentence scrambles
    Look at the words and put them in the
    correct order to make a sentence.
    fine
    would
    Yes,

    that
    be
    like
    to
    you
    when
    meet
    would
    40 Seconds
    at
    Thursday
    how
    11:30
    about
    morning
    40 Seconds
    would
    for
    be
    next Tuesday
    you
    how
    40 Seconds
    to
    forward
    you
    I look
    then
    meeting
    40 Seconds
    Asking for a meeting
    • Could we schedule a time to meet next week?
    • I’d like to schedule a meeting as soon as possible.
    • Can we meet and go over this together?
    • Perhaps we could meet and go over the details in
    person?
    Suggesting a meeting time

    • How about Monday at nine?


    • How about sometime after lunch?
    • Could we meet next week?
    • Can I suggest 7:30 on Thursday evening?
    • Would half past five suit you?
    Saying
    • Sorry, I that youitaren’t
    can’t make then. able to attend
    • I’m afraid I have another appointment then.
    • I’m a bit tied up then. How about another time?
    Saying that you can attend

    • Sounds good.
    • Yes, that works for me.
    • Yes, that would be fine.
    • Certainly, I look forward to meeting with
    you.
    Confirming the day and time

    • See you on Monday at seven.


    • So, I look forward to seeing you on
    Tuesday at four.
    Informal

    • It was nice to speak to you today.


    • Thanks for agreeing to meet with me later
    on.
    • Just to confirm the date and time of our
    meeting:
    • Give me a call if you have any questions
    before the meeting.
    • -From Dr. Grayson
    Formal / informal

    • It was a pleasure to • It was nice to speak to


    speak with you today. you today.
    • I’d like to take this • Thanks for agreeing
    opportunity to thank to meet with me.
    you for agreeing to
    meet with me.
    Formal / informal

    • I would like to • Just to confirm the


    confirm the date and date and time of our
    time of our meeting: meeting:
    • Should you have any • Give me a call if you
    questions in advance have any questions
    of our meeting, please before the meeting.
    do not hesitate to get
    in touch with me.
    Formal / informal

    • I very much look • Looking forward to


    forward to meeting seeing you then.
    you.
    • Regards
    • Yours sincerely
    Email Etiquette-Top 10

    • Professionalism counts!
    • Title in the subject line
    • ‘Need to know’ rule
    • Keep it to brief
    • Content should be clean
    • Use spell check
    • Be careful not to ‘Reply to All’
    • Avoid courtesy messages
    • Don’t clog the system
    • Talking to people is still okay!
    Four Seasons Email Use Guidelines

    Addressing
    • Ensure your hotel name is on the email letterhead
    • When an email is addressed to several people – assume the
    message is written to the people in the “To:” field.
    • “CC” field is only for people’s information
    • “BCC” is not to be used unless absolutely necessary as it does
    not build trust.
    Replying

    • Determine if an email requires a response before replying


    to it
    • Make sure to include the original message on a reply or
    forward if you have added recipients
    • When using ‘Reply with History’ or ‘Forward’ remove
    attachments and logos which are no longer needed
    Attachments

    • Type text messages directly into an email


    • Text attachments should be limited to contracts or other
    specialized documents
    • This will ensure that the recipient can read your message
    easily
    • They may not have the program or ability to read your
    attachment
    E-mail Guidelines
    Use the following plain text format
    to list your contact information:

    Example:

    Warm regards

    Nikita Thakur
    Reservations Manager
    Four Seasons Hotel Mumbai
    114 Dr E Moses Road, Worli,
    Mumbai 400018
    India
    Direct Line: +91 22 6662 7343
    Direct Fax: +91 22 6662 7344
    Email: mailto: [email protected]
    web: http://www.fourseasons.com
    E-mail Guidelines
    • Whenever you send an e-mail
    message, please:

    “Sign” the message with your name,


    although there is no need to repeat your contact
    information each time you send a message to the
    same person.

    • Include the word “mailto:” in your e-mail


    address to create a hyperlink that allows other
    people to connect to your address without
    retyping it.

    • Phone number format appropriate to our


    country:
    + 91 (22) 6662 7343
    Six Rules of Email
    • Concise – don’t use unnecessary words

    • Correct – accurate, no mistakes

    • Complete – all necessary information

    • Clear – easy to understand

    • Coherent – ensure others can understand what you mean

    • Careful – tone, context, vocabulary


    • In the next exercise you must use the
    following words in order to fill in the
    blanks
    reserve
    take email

    attend
    order

    circulate book
    To: [email protected]
    From: [email protected]
    Subject: Arrangements for meeting with sales team
    Hi Anna,
    I’ve just arrange a meeting with Ian Sweeney in sales for
    Monday at 2 p.m. Can you take care of the preparation, please?
    Could you _______ a meeting room and ________ Ian and
    me the room number? Also, can you _________ the agenda
    to Ian and the consultants? And we’ll need AV, can you
    _______ a projector and speakers for us? Don’t forget to
    ______ some coffee and biscuits.
    Finally, can you _______ the meeting, please? The discussion
    is important so I’ll need you to ______ the minutes.
    Thanks for your help.
    Best wishes
    Mark
    To: [email protected]
    From: [email protected]
    Subject: Arrangements for meeting with sales team
    Hi Anna,
    I’ve just arrange a meeting with Ian Sweeney in sales for
    Monday at 2 p.m. Can you take care of the preparation, please?
    Could you _______
    book a meeting room and ________ emailIan and
    me the room number? Also, can you _________ the agenda
    tocirculate
    Ian and the consultants? And we’ll need AV, can you
    _______ a projector andreserve
    speakers for us? Don’t forget to
    ______ some coffee and biscuits. order
    Finally, can you _______
    attend the meeting, please? The discussion
    is important so I’ll need you to ______ the minutes.
    take
    Thanks for your help.
    Best wishes
    Mark
    Activate: 40 minutes
    Students follow the link, study the content material and
    do the exercises proposed below.

    • https://www.english-at-home.com/busine
    ss/arrange-a-meeting/
    The students will do these activities:
    1. Formal Meeting: write an email to arrange a meeting with
    people you work with. Follow this “plan” to write a simple,
    concise and clear email.
    2. Informal Meeting:
    Individually: You must email your workmates or colleagues to
    arrange a more informal meeting.
    In groups of three apprentices: you must perform a simulation
    for arranging an informal meeting by phone or speaking in
    person.
    3. A Meeting With Clients: you must email a client to
    arrange a sales or presentation meeting.

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