TERMINATING AN EMPLOYEE

NURSING MANAGEMENT AND LEADERSHIP

(NURS 416) FALL 2020 - 2021

Instructors:
Presented by:
Dr.Ebtsam Aly Abouhashish
Maather Alfaifi Mrs. Erada Bajbeir
Reem Alghamdi
Dalal Alharby
Amena Almetairi
Nada Khobrani
Dareen Yaslam
STUDENTS NAME AND ID:
Presentation part ID number Students name

Introduction, definitions and 371220529 Amena Almetairi

guidelines.
Four basic steps in an 371220556 Dalal alharby
employee's termination

Guidelines, instructions and the 371220642 Maather Alfaifi

circumstances leading employee 371220663 Nada Khobrani
termination.

Using the four basic steps for Reem alghamdi

terminating employees’ 371220582 Dareen yaslam
effectively in a real job - related 371220552
situation.
LEARNING OBJECTIVES:

By the end of this presentation, students will be able to:

1- Define the employee termination.
2- Identify the types of employee's termination.
2- Identify reactions of the employees being terminated.
3- Identify four basic steps for discussing termination with an
employee
4- Know the circumstances that lead to an employee
termination.
5- Deal affectively with an employee being terminated.
 Introduction:
◦ Termination is the final stage of disciplinary action;
managers should know how to deal with the
employees that are being terminated. Terminating
employees involves four basic steps; cause, process,
discussion, and closing. The manager should deal
with an employee positively to complete the process
smoothly and calmly.
Definition:
◦ Termination is referred to the end of the employee’s work
or services either decided by the employer or by the will of
an employee himself.
◦ Employee is a person who works for the betterment of the
company or an organization.
Causes behind the Employee
Termination
Employee Employer

Employee’s personal causes When an employee is unable to

(Family, health, etc.) deliver the expected outcomes

Employee gets a new job with Requirement of young

better incentives professional over the aged ones

Employee wishes to change his

Carelessness of the employee
job to get a new job experience
(excessive absentees, etc.)
/ environment
Four basic steps in an employee's
termination
1. Addressing the cause and reason behind the termination.
2. Explaining the process of termination.
3. Discussion with the employees
4. Ending the meeting on a positive note.
 Step 1. Calmly Explain the Nature of the
Termination, Circumstances, Facts and Figures.
Four basic steps ◦Without being anger and staying calm explain the
in an employee's employee that the termination is due to failing to
termination meet the expectations, expressing regret give some
examples to satisfy the employee.

Step 2. Explain the Termination Process.

◦Inform the date of termination, paperwork that is
required, letter process etc.
Four basic steps Step 3. Ask for Employee Input and Let Them
in an employee's share their Thoughts.
termination ◦Without showing angerness or being defensiveness
listen carefully to the employee's reaction, be careful
not to get yourself in to emotional touch and be
aware of the threat's employee can give. However, in
all the situations stay calm and relaxed.
Four basic steps Step 4. End the Meeting
in an employee's End the meeting on a positive note by bringing the
termination employee in confidence and promising to give good
recommendations to other organizations. Importantly
do not divert yourself due to the employees’
emotional state.
Guidelines for Terminating and instructions:
1 - Politely address employees’ the circumstances that lead to
the termination.
2 - Don’t be general, be specific and remind the employees the
areas they fell shot.

3 - Mention the last meetings where the employees were warned

3 - Don’t assume they know what you mean.

4 - Rely on the facts and figures; give examples

5 – Stay calm and positive.

7 - Let the employee know how you or anyone

else (be specific) can be reached for help or
clarification.

8 - Do not hesitate to state what you think may be

obvious. It is not always obvious to others.

9 - Do not get emotional with the employee,

handle your emotions.

10 - If possible, refer an employee to some other

company.
 Specific situations in which the process of
termination becomes necessary:
When the employee falls short of-
the deliverables demanded by the When the employee starts to lose interest-
company in the job, excessive absentees become a
routine, the company starts to get affected
.negatively
when the overall environment of the-
organization gets affected by the
employees’ behavior and the
employee fails to improve in self-
.development and work
USING THE FOUR BASIC
STEPS FOR
TERMINATING
EMPLOYEES’
EFFECTIVELY IN A REAL
JOB - RELATED
SITUATION
Real Case Scenario

• Usman is a competitive employee working since 2015 in our

company, he has always performed well and meet the requirements.
However, from the last three months his performance has
immensely decreased, the number of absentees have increased, and
he has become a bit careless regarding meeting the requirements.
• Though Usman was warned repeatedly but due to no progress
unfortunately we have decided to terminate him.
Termination Scenario
◦ Manager: I hope you are fine Usman! I want to have a meeting with you kindly
report my office on 1st October 2020 at 9:00 am.
◦ Employee: Sure Sir, I will be there
◦ Manager: Nice to meet you Usman, please have a seat. There is a bad news and
a good news for you. Unfortunately, we are at the spot where we are supposed
to terminate you because of your declined progress over the past three months.
◦ Employee: Why Sir what have been the cause behind it?
◦ Manager: You have been absent almost three days a week and you have failed
to meet the requirements. However, in the last meeting you were warned.
Termination Scenario
◦ Manager: Usman my assistant will give you the termination form, you have to
submit the same day next week.
◦ Employee: In case of any query whom should I contact?
◦ Manager: My assistant will assist you in case of any query.
◦ Employee: OK Sir,
◦ Manager: Would you like to share something, or should we disclose the
meeting.
◦ Employee: OK Sir everything is clear to me, but I would like to share that I
never intentionally took the leave it was some family issues due to which I
wasn’t able to meet the expectations, the company had from me.
Termination Scenario
◦ Manager: I believe you Usman as said earlier you are from the few dedicated
people our company had but due to extensive absentees the company had to face
a lot of problems.
◦ Employee: That is fine Sir, will meet you the next week.
◦ After a week
◦ Manager: Usman so the process of termination is complete, due to your honest in
your work we have written a good review in your termination report, hope you
succeed in your life. Thank you for serving us.
◦ Employee and Manager shakes hand, and the meeting ends on the positive note.
Step 1 :Calmly Explain the Nature of the Termination,
Circumstances, Facts and Figures.
“Usman, we have done a lot of meetings over the past few
weeks, looking to your progress and no self improvement
we are at the stage to terminate you. We have already
discussed that without permission absentees are not
permitted but after repeatedly violating the rules we have
reached to this. No doubt you are a brilliant employee, but
these acts are not tolerable.”
Step 2 : Explain the Termination Process.
“The official termination letter will be issued 10 days
from today as per the companies' rules; however you may
not come to the job these days and fill the following
forms.”
Step 3 :Ask for Employee Input and Let Them share
their Thoughts.
“Is there anything you would like to share or discuss; you
can calmly share your thoughts I respect them.” ….
“I can realize this time is difficult to face and our
company would always remember hardworking
employees like you, no need to get upset; man is meant to
get strong by facing the hurdles.”
Step 4 End the Meeting
“Since you have served us for such a long time, I would like to inform you that we will not give any
negative reference.”
“Usman I’m very sorry we have end with this situation, it was a necessity for the battement for our
company and you have always wished for the betterment of the company, I wish you all the best in the
future.”
Summary of the Steps:
Step 1 : Inform the employee the reasons for the termination and the
circumstances that lead termination.
Step 2 : Inform the employee and let him clearly know the process
of the termination along with its duration.
Step 3 : Involve the employee in the discussions and know the
reactions and let an employee share thoughts and feelings openly.
Step 4 : End the meeting on positive note, bring the employee in
confidence and end the meeting by wishing all the best.
Summary
Employees are terminated when they repeatedly fail to deliver despite the
warnings.
Employee termination means the permeant elimination of the employees
Four basic steps are carried in the termination of the employees
oAddressing the cause and reason behind the termination.
oExplaining the process of termination.
oDiscussion with the employees
oEnding the meeting on a positive note.
The employer should remain calm, relaxed and must firmly control the
emotions.
Assessment
Questions
1. What factors lead to the employee
termination ?
2. As an HR manager how should
you inform the employee that he is
going to be terminated ?
3. Which is the most important stage
in the termination process ?
THANK YOU!
Any Questions!
Reference:
◦ McKinnies, R. C., Collins, S. K., Collins, K. S., & Matthews, E. (2010). Lack of
performance: the top reasons for terminating healthcare employees. Radiology
management, 32(3), 44-47.
https://europepmc.org/article/med/22276379
◦ Valentine, S., Fleischman, G. M., Sprague, R., & Godkin, L. (2010). Exploring the
ethicality of firing employees who blog. Human Resource Management: Published in
Cooperation with the School of Business Administration, The University of Michigan
and in alliance with the Society of Human Resources Management, 49(1), 87-108.
https://onlinelibrary.wiley.com/doi/abs/10.1002/hrm.20335
◦ https://www.forbes.com/sites/richardtuschman/2013/01/08/when-terminating-
employees-the-truth-will-set-you-free/#42f2f018185e