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    M&E Policies and Procedures Operation A Manual - Jan 2010

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    monyang
    This document outlines the policies and procedures for monitoring and evaluation (M&E) at ASARECA. It discusses establishing effective mechanisms for data collection and using that information for decision making. The M&E unit is responsible for setting up M&E systems to track progress and facilitate organizational learning. Key activities in 2010 include strengthening M&E capacity, establishing M&E systems and structures, documenting outcomes and impacts, and mainstreaming best practices. The overall goal is to institutionalize a performance-based M&E system at ASARECA.

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    M&E Policies and Procedures Operation A Manual - Jan 2010

    Uploaded by

    monyang
    224 views16 pages
    This document outlines the policies and procedures for monitoring and evaluation (M&E) at ASARECA. It discusses establishing effective mechanisms for data collection and using that information for decision making. The M&E unit is responsible for setting up M&E systems to track progress and facilitate organizational learning. Key activities in 2010 include strengthening M&E capacity, establishing M&E systems and structures, documenting outcomes and impacts, and mainstreaming best practices. The overall goal is to institutionalize a performance-based M&E system at ASARECA.

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    This document outlines the policies and procedures for monitoring and evaluation (M&E) at ASARECA. It discusses establishing effective mechanisms for data collection and using that information for decision making. The M&E unit is responsible for setting up M&E systems to track progress and facilitate organizational learning. Key activities in 2010 include strengthening M&E capacity, establishing M&E systems and structures, documenting outcomes and impacts, and mainstreaming best practices. The overall goal is to institutionalize a performance-based M&E system at ASARECA.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    224 views16 pages

    M&E Policies and Procedures Operation A Manual - Jan 2010

    Uploaded by

    monyang
    This document outlines the policies and procedures for monitoring and evaluation (M&E) at ASARECA. It discusses establishing effective mechanisms for data collection and using that information for decision making. The M&E unit is responsible for setting up M&E systems to track progress and facilitate organizational learning. Key activities in 2010 include strengthening M&E capacity, establishing M&E systems and structures, documenting outcomes and impacts, and mainstreaming best practices. The overall goal is to institutionalize a performance-based M&E system at ASARECA.

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    M&E Policies and Procedures

    By

    Monica Kansiime

    Policy objectives

    To ensure that: There are effective mechanisms for systematic data collection at different operational levels and that this information is provided to facilitate timely decision making Management and main stakeholders are provided with indicators of progress, efficiency and effectiveness Milestones are tracked and performance indicators monitored Organisational learning is promoted.

    Scope and purpose


    Tracking the implementation of research for development initiatives
    Tracking the outcomes and impacts of ASARECA interventions how human, financial and physical resources are converted into outputs

    Facilitating Organization Lessons Learning

    Responsibility
    M&E Unit takes lead in monitoring the implementation of the OP, particularly;
    Setting up M&E systems and structures, for tracking, documenting and assessing progress

    Technical support and capacity strengthening to programs/units/projects for implementation of the M&E strategy Mainstreaming best practices and organizational learning

    Others: ED, DED, Programs / Units, Sub grantees (pg 309)

    Monitoring organizational performance

    Identification and tracking of KPIs, Semi-annual and annual performance reports / data - from all programs/units Feedback from key stakeholders regarding their assessment of ASARECAs progress Case studies, lessons learned, best practices shared among ASARECA staff, partners and stakeholders

    Monitoring research initiatives


    M&E plans, work/operational plans
    Semi-annual performance reports

    Semi-annual technical and financial reports


    Field visits by respective PMUs, project leaders and other ASARECA staff where relevant followed by a field visit report

    Evaluation Procedures
    An entity to be reviewed initiates and prepares TOR Reviews commissioned by the DED Review reports shall be submitted to the DED within one month of completion of field work Recommendations arising from the evaluation shall be discussed and shared with the concerned entity Action plans to address recommendations developed with the concerned parties involved

    Key control processes


    M&E activities to be guided by the ASARECA M&E framework Programs/units/ & projects to develop logical frameworks, M&E plans, specifying areas of contribution to the ASARECA outputs PMUs in conjunction with M&E unit assess performance of the projects as well as validating the reported progress Mid and end term evaluations of the research projects Periodic data quality assessment Participation - providing and obtaining feedback to and fro partners and beneficiaries on progress and proposed actions PM&E checklist

    Reflection & learning


    Lessons & best practices

    Pre-planning
    Feasibility, situation, appraisal

    Evaluation
    Mid term & final, impact, process

    PM&E cycle

    Planning
    Strategic & operational plans, budgets, resources

    Monitoring & reporting


    Field visits, self evaluations, internal reviews, progress

    Implementation Baselines, work plans, activities

    Focus for 2010


    Concentration on four intervention areas:
    1. Strengthening M&E capacity of ASARECA and partners 2. Establishing appropriate M&E systems and structures 3. Tracking and documenting outcomes impacts of ASARECA interventions. and

    4. Mainstreaming best practices of M&E in ASARECA

    Strengthening M&E capacity


    Refresher training for ASARECA program staff
    In country trainings of Implementing partners and NARS and subsequent follow up visits

    Training of trainers (TOT) workshop in M&E


    Support programs to conduct review meetings Support one stream participatory M&E B CGS projects

    M&E systems and structures


    Finalize ASARECA performance monitoring plan Finalize the automated M&E reporting template, conduct training for users, coordinate the installation and maintenance of the system Provide support to programs and units for operationalization of the reporting system

    Outcomes and Impacts M&E


    Implementation of the outcome and impact monitoring and evaluation framework will commence
    Conduct baseline study for selected key performance indicators organization and program/projects Undertake internal studies of some selected ASARECA interventions to validate the OIME framework Share key successes with partners

    Mainstreaming M&E best practices


    Conduct annual regional meeting for all partners Facilitate partner exchange visits to share and learn from various experiences Establish an M&E e-forum for ease of communication and sharing various developments in M&E Documentation and sharing of best practices amongst partners

    THANK YOU

    M&E strategy
    ASARECA Result 1: Performance driven governance and management structures and systems established and operational M&E purpose: Performance based M&E system institutionalized in ASARECA

    M&E Capacity of ASARECA and partners strengthened

    Appropriate M&E structures and systems established and operational

    Outcomes and impacts of ASARECA documented and disseminated

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