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HAIL CREEK
COAL PROJECT

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page i of i
HCP-8000-PL-Z-3322
Table of Contents
1 PURPOSE & SCOPE 1
2 DEFINITIONS 1
3 ROLES & RESPONSIBILITIES 1
3.1 Site Senior Executive (SSE) 1
3.2 Project Construction Manager 1
3.3 Project Safety Manager 1
3.4 Line Managers 2
3.5 Supervisors 2
3.6 Equipment Operators / Drivers 2
4 PROCEDURES 3
4.1 Guide for Inspections and Checks 3
4.2 Defect Reporting 4
4.3 Communication / Training 5
4.4 Records 5
5 REFERENCES 5
Annexure 1 Example of Mobile Equipment Checklists 1




HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page: 1 of 5
HCP-8000-PL-Z-3322
1 PURPOSE & SCOPE

This standard sets out the safety requirements for ensuring the safe maintenance and
inspection of mobile plants an dequipment.

This Standard covers the responsibilities and procedures involved in the maintenance and
inspection of mobile equipment on site

Requirements for the maintenance of lifting equipment including cranes have been detailed
in Section 27 of the Safety Management Systems Manual Maintenance and use of Lifting
Equipment.

2 DEFINITIONS

Not Applicable.

3 ROLES & RESPONSIBILITIES
3.1 SITE SENIOR EXECUTIVE (SSE)

The SSE will:

Ensure effective implementation of this standard.
3.2 PROJECT CONSTRUCTION MANAGER

The Project Construction Manager will ensure that:

Sufficient resources are provided to ensure compliance with the requirements of this
Standard; and
Management responsibility for inspection of mobile equipment is assigned.
3.3 PROJECT SAFETY MANAGER

The Project Safety Manager will ensure that:

Audit and monitor compliance with this standard
Identify remedial corrective actions required to meet this standard.

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page: 2 of 5
HCP-8000-PL-Z-3322
3.4 LINE MANAGERS

Each Line Manager will ensure that:

They determine and prepare the program, the scope and frequency of mobile plant
equipment inspections within their area of responsibility;
They conduct risk assessment for tasks associated with this standard and ensure the
full implementation of controls.
They assign responsibility for inspection of mobile plant equipment inspections and
appoint sufficient people to effectively perform the inspections; and
Appropriate follow-up of corrective actions is conducted within their area of
responsibility;
Provide log books for all mobile plant.
3.5 SUPERVISORS

Each Supervisor will ensure that:

Employees are informed of defects that have the potential to affect the safe operation
of the equipment operated in their work areas;
Mobile plant and equipment are inspected and maintained in accordance with the
maintenance program prepared by the Line Manager.
JHA is developed for tasks associated with this standard
Employees review and sign the JHA prior to task commencement
Equipment that is defective is removed from service if there is a reasonable likelihood
of the defect posing a threat to the health and safety of employees or could otherwise
result in equipment or environmental damage;
Equipment inspections and surveys are carried out at the designated intervals and
appropriate corrective actions initiated to correct non-compliances; and
They provide support to their employees and work with them to ensure defects and
sub-standard conditions are rectified within a reasonable timeframe;
Ensure all mobile plant has a log book.
3.6 EQUIPMENT OPERATORS / DRIVERS

Equipment Operators / Drivers will ensure that:

They ascertain the condition, and perform pre-start checks of their equipment before
starting or operating the equipment, such checks will include items such as but not
limited to:

- Steering systems;
- Braking systems;

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page: 3 of 5
HCP-8000-PL-Z-3322
- Monitoring systems incl: instruments, gauges, alarms, indicators;
- Fire suppression system and hand-held extinguishers;
- Lighting;
- Warning devices horn, back-up alarm, etc.
- Windows and mirrors;
- Condition of tyres;
- Wipers
- Access ways.

They carry out a thorough walk-around inspection of their equipment and record the
results of their inspection at least once during each shift;
They monitor the condition of their equipment whilst operating;
They take appropriate action when defects, hazards or sub-standard conditions are
identified.

Appropriate action may include:

- Notifying their supervisor and others who may be affected by defects, hazards or
sub-standard conditions;
- Ceasing to operate and/or shutting down equipment and notifying their supervisor
and/or appropriate maintenance personnel if a defect is identified that has a
reasonable likelihood of posing a threat to the health and safety of themselves or
others or could otherwise result in equipment or environmental damage;
- Taking remedial action, if they have the necessary competencies and it is within
the scope of their duties;
- Reporting equipment defects and sub-standard conditions through the
appropriate channels, eg: raise notification, so that corrective action may be
organised.

4 PROCEDURES
4.1 GUIDE FOR INSPECTIONS AND CHECKS

The table below provides guidelines for the nature and frequency mobile equipment
inspections and checks.

Inspection By Whom Interval
Dynamic Brake Testing of Service Breaks
on Mobile Plant
Competent Person Three Monthly
Pre-Mobilisation Checks Competent Person Before arrival at the Project
Pre-Start Checks Operator Before Starting or
Operating Equipment

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page: 4 of 5
HCP-8000-PL-Z-3322

Walk-Around Inspection Operator Once per Shift
Equipment Inspections Competent Person As directed by the Line
Manager usually Monthly
Routine and Preventive Maintenance:
Mechanical Inspections
Electrical Inspections
Lubrication Servicing

Competent Contractor
Maintenance Personnel

As defined in Maintenance
Program

Note: Frequency of inspections may be adjusted by Line Managers, as long as changes do
not breach statutory requirements and such changes can be justified by demonstration of an
appropriate risk assessment.

Examples of mobile equipment checklists can be found in Annexure 1.
4.2 DEFECT REPORTING

From time to time operators detect and have the need to report defects on their equipment.
Defects may be noticed by the operator during his normal operations or during inspection of
the equipment. The type of defect may be either:

Physical eg: visible damage, oil leak, cracked window glass;
Operational eg: poor performance, noise or vibration.

Depending upon the nature or criticality of the defect the operator will determine whether the
equipment can continue to operate or not. The nature or criticality of the defect can be
categorised as follows:

Immediate Action Defect equipment requires immediate action, ie: cannot continue
to operate;
Deferred Action Defect equipment may continue to operate for some time before
requiring attention.

Immediate Action Defects

Immediate Action Defects are those that require immediate action to rectify the condition. In
this case the equipment cannot be operated unless the defect is repaired immediately.

Upon detection of an Immediate Action Defect, the operator will stop the plant and notify
maintenance personnel and / or his Supervisor and appropriate corrective action will be
arranged.

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page: 5 of 5
HCP-8000-PL-Z-3322
Deferred Action Defects

Deferred Action Defects are those that do not require immediate action to rectify the
condition. In this case the equipment can continue to operate safely with the defect until
corrective action can be arranged.

The operator is required to complete an entry in the log book with details of the equipment
and the defect.

Operators shall ensure a log book is in the operators cab prior to operation.

If the operator is not sure of the criticality of the defect, they should discuss the issue with
their supervisor.
4.3 COMMUNICATION / TRAINING

All personnel affected by the content of this document will receive instruction or explanation
on the relevant parts of the document.
4.4 RECORDS

All documents relating to inspections must be maintained with the relevant Line
Manager;
Results of all corrective actions and follow-up resulting from non-compliances
identified at inspections must be recorded for future reference.

5 REFERENCES

Coal Mining Safety and Health Regulation 2001.
First Priority File BA BASS 467.


HAIL CREEK
COAL PROJECT

Hail Creek Coal Project





Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant
HCP-8000-PL-Z-3322


Annexure 1
Example of Mobile Equipment Checklists

HAIL CREEK
COAL PROJECT

Hail Creek Coal Project




Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page 1 of 2
HCP-8000-PL-Z-3322
Annexure 2, Equipment Defect Report
Annexure 1 Example of Mobile Equipment Checklists

HAIL CREEK
COAL PROJECT



HAIL CREEK
COAL PROJECT

Hail Creek Coal Project




Safety Management Systems Manual Rev 0
Part 3, Section 22, Maintenance of Mobile Plant Page 2 of 2
HCP-8000-PL-Z-3322
Annexure 2, Equipment Defect Report
Annexure 1 Example of Mobile Equipment Checklists Cont