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    Document Control-SOP

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    nivil_thomas
    This document outlines procedures for controlling documents related to an organization's integrated management system. It describes responsibilities for document control, formats for controlled documents, procedures for approval, amendment, and issuing documents, as well as handling external documents and obsolete documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Document Control-SOP

    Uploaded by

    nivil_thomas
    1K views2 pages
    This document outlines procedures for controlling documents related to an organization's integrated management system. It describes responsibilities for document control, formats for controlled documents, procedures for approval, amendment, and issuing documents, as well as handling external documents and obsolete documents.

    Original Description:

    Standard Operation Procedure for Electronic Document Control

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    © © All Rights Reserved

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    This document outlines procedures for controlling documents related to an organization's integrated management system. It describes responsibilities for document control, formats for controlled documents, procedures for approval, amendment, and issuing documents, as well as handling external documents and obsolete documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    1K views2 pages

    Document Control-SOP

    Uploaded by

    nivil_thomas
    This document outlines procedures for controlling documents related to an organization's integrated management system. It describes responsibilities for document control, formats for controlled documents, procedures for approval, amendment, and issuing documents, as well as handling external documents and obsolete documents.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 2

    SOP-0013 Document Control

    1.

    OBJECTIVE

    We maintain and control all documents and data that relate to the requirements of ISO 14001:2004,
    ISO 9001:2008 and OHSAS 18001:2007 including where applicable, Legislation, Codes of practice,
    Guidelines, Details on other standards and specifications.
    2.

    RESPONSIBILITY

    The Systems and Admin Manager is responsible for ensuring that all documents are controlled
    properly
    3.

    PROCEDURES

    MANAGEMENT SYSTEM CONTROLLED DOCUMENTS


    Examples of such documents that can be accessed electronically or printed in hard copy format are:

    Integrated Systems Manual


    Engineering Change Notice
    Aspects Impacts
    Risk Assessments

    DOCUMENT FORMAT
    As documents are revised and issued, all textual documentation will contain as a minimum:

    Title.
    Issue.
    Review Date.
    Approval - IMS ONLY
    Approved By - IMS ONLY
    Page Numbers.

    DOCUMENT APPROVAL, AMENDET & ISSUE


    The Integrated Management System will reside in electronic format where possible and will be
    accessible by all staff for reading and printing purposes only. Documents printed in this manner will be
    marked as UNCONTROLLED. The Systems and Admin Manager will have full access to the
    electronic files and will be responsible for reviewing, amending, and approving documents as
    appropriate.
    A hard copy of the Integrated Management System marked as CONTROLLED will be held in the
    Safety and Environmental Information Library. The Systems and Admin Manager will ensure that it is
    kept up to date and that older versions are archived.
    Other hard copies of documents printed for use in assigned areas such as Engineering Change
    Notices, or Equipment Repair Documents, will be available from the Systems and Admin Manager.
    The Systems and Admin Manager will ensure that up to date versions of documents with new issue
    status are made available. One copy of each superseded document will then be placed in archive.
    The Archive index will detail document title, issue, approval, archive date and reason for change.
    NOTE:

    All archived documents are held for a minimum of three years. Any documents relating to
    any Health Surveillance will be held for 40 years. See records Section 7

    THIS DOCUMENT IS PROTECTED BY COPYRIGHT

    SOP-0013 Document Control

    Documents of External Origin


    Documents in this category are:

    Customer Documents.
    Purchase orders
    Other ISO / Standards.
    Regulatory / Guidance Documentation.
    Specifications.

    Customer documentation such as specifications or drawings will be held in that customers file. Other
    documents held in the customers file will include any customer specific documents relating to
    equipment repair or maintenance
    Other external documents will be listed and controlled by the Systems and Admin and held on file.
    See Records Section 7
    Obsolete Documents
    Obsolete documents not related to the Integrated Management System will be removed from use and
    will be destroyed.

    THIS DOCUMENT IS PROTECTED BY COPYRIGHT

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