The Revised Leave Rules
The Revised Leave Rules
The Revised Leave Rules
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(2) They shall apply to all civil servants other than those who were
employed before the first day of July, 1978, and opted not to be governed by the
Revision of Leave Rules issued under the Finance Division's Office
Memorandum No.F.1(2)-Rev.I/78, dated the 21st September, 1978.
(2) Any period spent by a civil servant in foreign service qualifies him to
earn leave provided that contribution towards leave salary is paid to the
Government on account of such period.
(b) When during any year he is prevented from availing himself of the full
vacation as for a civil servant in a non-vacation department
for that year; and
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5. Leave on full pay.– The maximum period of leave on full pay that
may be granted at one time shall be as follows:–
plus
Note.– Under the Prescribed Leave Rules, 1955, leave on half average
pay could be converted into leave on full pay on the strength of Medical
Certificate upto a maximum of twelve months in terms of leave on full pay in the
whole service. The account of this kind of leave was separately maintained in
column 14 (a) of the leave account under the said Rules. Such leave availed of
by the civil servants before the introduction of these rules, shall be debited
against the maximum limit of 365 days fixed under this rule.
6. Leave on Half Pay.– (1) Leave on full pay may, at the option of the
civil servant, be converted into leave on half pay, the debit to the leave account
will be at the rate of one day of the former for every two days of the latter, fraction
of one-half counting as one full day's leave on full pay.
(2) The request for conversion of leave referred to in sub-rule (1) shall
be specified by the civil servant in his application for the grant of leave.
(3) There shall be no limit on the grant of leave on half pay so long as it
is available by conversion in the leave account.
Provided that the maximum period of five years shall be reduced by the
period of leave on full pay or half pay, if granted in combination with the
extraordinary leave.
11. Leave not due.– (1) Leave not due may be granted on full pay, to be
offset against leave to be earned in future, for a maximum period of three hundred
and sixty-five days in the entire period of service, subject to the condition that during
the first five years of service it shall not exceed ninety days in all.
(3) Such leave shall be granted only when there are reasonable
chances of the civil servant resuming duty on the expiry of the leave.
(4) Such leave shall be granted sparingly and to the satisfaction of the
sanctioning authority. **[ ].
* Added vide Finance Division’s Notification No. F.1(45)-R 4/81, dated 13-2-1982.
** Omitted vide Finance Division’s Notification No. S.R.O. 218(KE)/93, dated 24-10-1993.
486
12. Special leave.– (1) A female civil servant, on the death of her
husband, may be granted special leave on full pay, when applied for a period not
exceeding one hundred and thirty days.
(3) Such leave shall commence from the date of death of her husband
and for this purpose she will have to produce death certificate issued by the
competent authority either alongwith her application for special leave or, if that is
not possible, the said certificate may be furnished to the leave sanctioning
authority separately.
13. Maternity leave.– (1) Maternity leave may be granted on full pay,
outside the leave account, to a female civil servant to the extent of ninety days in
all from the date of its commencement or forty-five days from the date of her
confinement, whichever be earlier.
(2) Such leave may not be granted for more than three times in the
entire service of a female civil servant except in the case of a female civil servant
employed in a vacation department who may be granted maternity leave without
this restriction.
(3) For confinements beyond the third one, the female civil servant
would have to take leave from her normal leave account.
(4) The spells of maternity leave availed of prior to the coming into
force of these rules shall be deemed to have been taken under these rules.
(7) The leave salary to be paid during maternity leave will, therefore,
remain un-affected even if an increment accrues during such leave and the effect
of such an increment will be given after the expiry of maternity leave.
14. Disability Leave.– (1) Disability leave may be granted, outside the
leave account on each occasion, upto a maximum of seven hundred and twenty
days on such medical advice as the head of office may consider necessary, to a
civil servant, other than a seaman or a civil servant in part-time service, disabled
by injury, ailment or disease contacted in course or in consequence of duty or
official position.
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(2) The leave salary during disability leave shall be equal to full pay for
the first one hundred and eighty days and on half pay of the remaining period.
(3) The leave pay shall be payable in Sterling if such leave is spent in
Asia other than Pakistan and India.
(4) Such leave pay shall be payable for the actual period of leave spent
abroad subject to a maximum of one hundred and twenty days at a time.
(5) The civil servants appointed after the 17th May, 1958, shall draw
their leave salary in rupees in Pakistan irrespective of the country where they
spend their leave.
(2) Such leave may be taken, subject to availability, either on full pay,
or partly on full pay and partly on half pay, or entirely on half pay, at the
discretion of the civil servant.
(2) Such leave can be refused partly and sanctioned partly but the
cash compensation shall be admissible for the actual period of such leave so
refused not exceeding [three hundred and sixty five days].
(3) The payment of leave pay in lieu of such refused leave may be
made to the civil servant either in lump-sum at the time of retirement or may, at
his option, be drawn by him month-wise for the period of leave so refused.
(4) For the purpose of lump-sum payment in lieu of such leave, only
the "Senior Post Allowance" will be included in "Leave Pay" so admissible.
(3) The authorities specified in sub-rule (2) shall not delegate these
powers to any other authority.
Subs.vide Finance Division (Regulation Wing) Notification No.SRO 70(KE)/2012 dated 29-8-2012.
Subs. vide Finance Division’s Notification No.F.1(2)/R.4/2000 dated 21-2-2001.
Subs. vide Finance Division Notification No. F.1(73)-R.4/84, dated 18-12-1984.
489
of the whole period of three hundred and sixty-five days or lesser period which is
due and admissible].
[Provided that a civil servant who does not exercise the option within the
specified period shall be deemed to have opted for encashment of LPR]. This
amendment shall be effective from the 5th March, 1990.
Provided further a civil servant appointed or posted as Officer on
Special Duty with or without an assignment of duty, shall be deemed to have
performed duties in lieu of the period of LPR within the meaning of this rule.
[(2) In lieu of such leave, leave pay may be claimed for the actual period
of such leave subject to a maximum of @[three hundred and sixty five days].
@
[(2A) Encashment of leave preparatory to retirement (LPR) not
exceeding three hundred and sixty five days shall be effective from the first day
of July,2012 and shall, for the entire period of leave refused or opted for
encashment, be applicable to a civil servant retired or, as the case may be,
retiring on or after the first day of July,2012, provided such leave is available at
his credit subject to a maximum of three hundred and sixty five days.
@
[(3) If at any time during such period, leave is granted on account of ill
health supported by medical certificate or for performance of Hajj, the amount of
cash compensation on account of leave pay shall be reduced by an amount
equal to the leave pay for the period of leave so granted].
(4) The civil servant shall submit the option to the authority competent
to sanction leave preparatory to retirement, who shall accept the option and issue
formal sanction for the payment of cash compensation.
(a) the rate of pay shall be the rate admissible @@[at the time the leave
pay is drawn],
(b) the leave pay may be drawn at any time for the period for
which duty has already been rendered; and
Added vide Finance Division Notification No. F.1(1)-R-4/90-320, dated 11-3-1990.
Added vide Finance Division (Regs. Wing) SRO No. (1)/2007, dated 27.10.2007.
Subs. vide Finance Division’s Notification No. SRO 1022 (I)/85 dated 14-10-1985.
@ Added and Subs. vide Finance Division Notification No. S.R.O. 70(KE)/2012, dated 29-8-
2012. @@ Subs. vide Finance Division Notification No. F.(1)73-R-4/84 dated 12-03-1986.
490
(c) only the "Senior Post-Allowance" will be included in the leave pay
as admissible].
[(6) Leave pay for the purpose of encashment of LPR shall be
computed on the basis of pay and allowances reckonable towards
pension as shown in the last pay certificate of a civil servant.]
19. In-service death, etc.– (1) In case a civil servant dies, or is
declared permanently incapacitated for further service by a Medical Board, while
in service, a lump-sum payment equal to leave pay upto [three hundred and
sixty five days] out of the leave at his credit shall be made to his family as defined
for the purposes of family pension or, as the case may be, to the civil servant.
(2) For the purpose of lump-sum payment under sub-rule (1), only the
"Senior Post Allowance" will be included in the leave pay" so admissible".
21. Leave when starts and ends.– Instead of indicating whether leave
starts or ends in the forenoon or afternoon, leave may commence from that day
following that on which a civil servant hands over the charge of his post and may
end on the day preceding that on which he resumes duty.
22. Recall from leave, etc.– (1) If a civil servant is recalled to duty
compulsorily with the personal approval of the head of his office from leave of any
kind that he is spending away from his headquarters, he may be granted a single
return fare plus daily allowance as admissible on tour from the station where he is
spending his leave to the place where he is required to report for duty.
(2) In case the civil servant is recalled to duty at headquarters and his
remaining leave is cancelled, the fare then admissible shall be for one way
journey only.
(3) If the return from leave is optional, the civil servant is entitled to no
concession.
23. Overstayal after sanctioned leave, etc.– (1) Unless the leave of a
civil servant is extended by the head of his office, a civil servant who remains absent
Added vide Finance Division Notification No. S.R.O. 70(KE)/2012, dated 29-8-2012.
Amended vide Finance Division Notification No. F.I (34) R-4/85, dated 16-9-1985, effective from the date
of issue.
Subs. vide Finance Division Notification No. S.R.O No. 11(KE)/2013 dated 18-02-2013.
491
after the end of his leave shall not be entitled to any remuneration for the period
of such absence, and without prejudice to any disciplinary action that may be
taken against him, double the period of such absence shall be debited against
his leave account.
(2) Such debit shall, if there is insufficient credit in the leave account,
be adjusted against future earning.
24. Any type of leave may be applied.– A civil servant may apply for
the type of leave which is due and admissible to him and it shall not be refused
on the ground that another type of leave should be taken in the particular
circumstances, for example, a civil servant may apply for extraordinary leave or
leave on half pay even if leave on full pay is otherwise due and admissible to
him, or he may, proceed on extraordinary leave followed by leave on half pay
and full pay rather than that on full pay, half pay, and without pay.
27. Leave due may be granted on abolition of post, etc.– (1) When
a post is abolished, leave due to the civil servant, whose services are terminated
in consequence thereof, shall be granted without regard to the availability of a
post for the period of leave.
(2) The grant of leave in such cases shall, so long as he does not
attain the age of superannuation, be deemed automatically to have also
extended the duration of the post and the tenure of its incumbent.
(2) The accounts offices shall maintain the leave accounts of civil
servants of whom they were maintaining the accounts immediately before the
coming into force of these rules.
31. Leave to lapse when civil servant quits service.– All leaves at the
credit of a civil servant shall lapse when he quits service.
32. Pay during leave.– (1) Leave pay admissible during leave on full
pay shall be the greater of:–
(a) the average monthly pay earned during the twelve complete months
immediately preceding the month in which the leave begins; and
(b) the rate equal to the rate of pay drawn on the day immediately
before the beginning of the leave.
(2) When leave on half pay is taken, the amounts calculated under
clauses (a) and (b) of sub-rule (1) shall be halved to determine the greater of the
two rates.
*[(3) A civil servant shall be entitled to the leave pay at the revised rate of
pay if a general revision in pay of civil servants takes place or an annual
increment occurs during the period of leave of the civil servant].
(3) A subsistence allowance at such rate as the officer granting the leave
may think fit but not exceeding half pay may be granted during departmental leave.
(11) Departmental leave may be combined with any other kind of leave
which may be due.
Provided that where the exigencies of service are compelling, the head
of the office may employ a substitute for reasons to be recorded in writing.
(2) A civil servant may be granted quarantine leave outside his leave
account to the extent that his authorized medical attendant recommends and the
period of such leave shall be treated as duty with full pay and allowances of the
post held by him at the time of proceeding on leave.
38. Leave application, its sanction, etc.– (1) Except where otherwise
stated, an application for leave or for an extension of leave must be made to the
head of office where a civil servant is employed and, in the case of the head of
office, to the next-above administrative authority and the extent of leave due and
admissible shall be stated in the application.
(2) An audit report shall not be necessary before the leave is sanctioned.
(3) When a civil servant submits a medical certificate for the grant of
leave, it shall be by an authorized medical attendant *[or other registered medical
practitioner] in the form attached to these rules.
* Ins. & added vide Finance Division Notification No. 847-R.4/83, dated 19-11-1983.
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(5) In cases where all the applications for leave cannot, in the interest
of public service, be sanctioned to run simultaneously, the authority competent to
sanction leave shall, in deciding the priority of the applications, consider:-
(i) whether, and how many applicants can, for the time being, best be
spared;
(ii) whether any applicants were last recalled compulsorily from leave;
and
39. Hospital leave and study leave.– Subject to these rules, the
provisions regarding hospital leave and study leave contained in the
Fundamental Rules and Supplementary Rules shall apply to the civil servants.
*
[40. Relaxation of Rules.– The Federal Government may, in a case of
hardship, relax all or any of the provision of these Rules:
Provided that such relaxation shall not be less favourable to any benefit
available to a Civil Servant under these Rules].