Contractor Safety Proceduresv1 1
Contractor Safety Proceduresv1 1
Contractor Safety Proceduresv1 1
PROCEDURES
INTRODUCTION .................................................................................................................... 3
SAFETY RULES ...................................................................................................................... 4
SAFETY PROCEDURES ........................................................................................................ 5
Working At Heights .................................................................................................................. 5
Ladders And Scaffolds .............................................................................................................. 5
Chemical Management and MSDS’s ........................................................................................ 6
Manual Handling ...................................................................................................................... 7
Plant and Equipment ................................................................................................................. 8
Incident management ................................................................................................................ 8
Safety Management Plans (SMP’s) .......................................................................................... 8
Electrical Safety ...................................................................................................................... 10
Scheduling of works ............................................................................................................... 10
Work permits .......................................................................................................................... 10
Hot Work Permits ................................................................................................................... 11
Confined Space Work Permit ................................................................................................. 11
Hazardous Works Permit ........................................................................................................ 12
Excavation/Trenching Permit ................................................................................................. 12
Occupational Health and Safety issues ................................................................................... 12
Contractors Safety Management plan ..................................................................................... 13
Elements of safety ................................................................................................................... 13
Hazards to Contractors ............................................................................................................ 13
Reporting Hazards .................................................................................................................. 14
Risk Assessment Definition .................................................................................................... 14
Contractor’s responsibilities ................................................................................................... 18
Components of a System of Work .......................................................................................... 18
Contractor’s inspections.......................................................................................................... 18
Safety breaches ....................................................................................................................... 18
CONTRACTORS SAFETY AGREEMENT ......................................................................... 19
STANDARD PPE REQUIREMENTS ................................................................................... 20
Falls from Heights................................................................................................................... 20
Prevention of Flying, Protruding and Sharp Objects .............................................................. 21
Prevention of Crush Injuries ................................................................................................... 21
Hazardous Substances ............................................................................................................. 22
Prevention of Burns and Scolds .............................................................................................. 22
Prevention of Radiation Hazards ............................................................................................ 23
Prevention of Noise Injuries ................................................................................................... 23
Prevention of Electrical Injuries ............................................................................................. 23
Prevention of Vibration Injuries ............................................................................................. 23
AUSTRALIAN STANDARDS APPLICABLE TO LOCAL GOVERNMENT ................... 24
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INTRODUCTION
The City of Greater Geraldton requires all contractors to comply with the City’s
Occupational Safety and Health Policy, Safety Rules and this Contractor Information
Guidelines and Checklist. All contractors must complete and be registered on the LGIS
contractor induction data base for local Government Contracts before any work can
commence http://www.lgiswa.com.au/contractor-induction
Before commencing any work, ensure you fully understand and comply with the
following. Safety is for everyone’s protection.
The following list of questions will assist you to ensure your contract commences in a
timely and safe manner. These are the minimum standards and conditions all
contractors are required to comply with. Having this all ready to present on your first
day will make the process easier for all concerned. If you don’t have everything you
require, speak to the Councils responsible officer who will assist you.
1. Have you been provided with the Code of Conduct and do you understand how it
applies to you and your workers?
2. Have you provided to Council proof of adequate insurance cover for the following:
Workers Compensation,
Motor Vehicles and Mobile Equipment,
Public Liability,
Personal Accident (Self Employed Contractors only).
If not, work may not be able to commence until adequate proof has been provided.
3. Have you been provided with a copy of the City of Greater Geraldton Occupational
Safety and Health Policy and Safety Rules?
If not please contact the person you have been contracted through prior to
commencing the contract.
4. Have you ensured that any task requiring a qualification or license is allocated to the
person or persons who can clearly identify themselves as having such qualification
or license as required to complete the task? If not work may not be able to
commence until copies of the qualification or license has been received.
5. Are all of your workers are provided with personal protective equipment? Is it in
good working order and do your workers know what to do about replacing it if it is
not working properly? If not work may not be able to commence work until PPE
has been provided.
6. Have first aid kits been provided in each of your work vehicles, if necessary, and
have all of your workers been instructed in the use of items found in the first aid
kits?
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7. Are all your workers instructed in the use of available fire fighting equipment such as
extinguishers hoses and blankets?
8. Are all your workers aware of correct road signage procedures and is adequate
signage available for the work?
9. Will your work places be kept in a clean, tidy and safe condition, before and after
work? Has this task been assigned to a responsible worker?
10.Are all your workers aware that they must report any accident, near miss or
hazardous situations and to whom this is to be reported?
11. Is all of your equipment to be used in the performance of the contract in a safe
working order and maintenance records kept where required?
12. Have you and your employees attended a COGG induction and been given a
Safety Awareness Certificate (Blue Card)?
SAFETY RULES
The safety and health of all people working for the City is of primary concern. The
following rules are to be observed and complied with to reduce the risk of injury to any
person.
1. Safe working practices must be observed at all times. If there is any doubt, speak
to your supervisor.
3. Safe and appropriate clothing and personal protective equipment must be worn
while performing work tasks e.g. high visibility shirt or vest to be worn on road
reserve.
4. Council and contractor vehicles, machinery, equipment and facilities are to be used
only by authorised personnel with the appropriate licence or ticket whilst working on
Council projects.
5. Lift all objects safely and correctly. If in doubt, ask someone to assist you or ask
your supervisor.
6. In the event of fire or other emergency, follow the instructions of the council
emergency procedures.
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7. Alcohol and drugs, other than drugs prescribed by a medical practitioner, must not
be consumed at any work site or work location unless officially authorised. Some
prescribed drugs may affect work performance and make it dangerous to drive or
operate machinery. If you have been prescribed drugs of this type please inform
your supervisor before you commence work.
8. All road rules including speed limits and weight limits must be observed at all times
on public roads and at work locations. You will be responsible for any fines or
penalties that may occur for breaches of the road rules.
11. All roadwork must comply with the MRWA standards as found in the General Field
Guide MRWA Traffic Management for Road Works.
12. Greasing, refuelling or cleaning machinery, plant and equipment that is running is
prohibited.
13. Horseplay, fighting, practical jokes, throwing of materials or objects can lead to
injury and will not be tolerated.
14. Smoking is not permitted inside Council buildings, enclosed areas or Council and
contractor vehicles while undertaking work for Council.
SAFETY PROCEDURES
Working At Heights
Metal / aluminium ladders shall not be used anywhere where electrical hazards
exist (voltages in excess of 50 volts AC or 120 volts DC)
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Contractors must provide up to date Material Safety Data Sheets (MSDS’s) for all
chemicals:
used on site
brought onto the site and/or stored at the site.
MSDS’s are valid for five years from the date of issue and be current. They must
include Australian emergency contact details.
Additionally, contractors must include all chemicals they store permanently on site in
The City of Greater Geraldton site’s Chemical Register, for example cleaning
chemicals. For refurbishment or new site works, the contractor must maintain a
separate Contractor Chemical Register that is available on site for the duration of
these works.
Contractors must:
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Manual Handling
In order to control the risks associated with manual handling the contractor should
develop and implement risk assessments and operational procedures in accordance
with all legislative requirements.
Risk Assessment sheets are available from the City’s Responsible Officer
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In order to control the risks associated with working with plant and equipment the
contractor should develop and implement risk assessments and operational
procedures in accordance with all legislative requirements.
Contractors must ensure that all plant and equipment they bring onto City of Greater
Geraldton sites;
Contractor staff that use the plant or equipment are appropriately licensed and
have completed relevant competency based training.
No electric operated power tools/equipment are to be used during trading hours
without permission.
All portable electrical equipment is tested and tagged in accordance with
AS3760 and any legislative requirements.
All equipment must be operated without risk to employees or customers at any
time.
Plant and equipment must be stored, operated and maintained in accordance
with legislative and Australian Standard requirements.
Equipment must never be left unattended and must at all times be out of reach
of children.
Noise levels must be kept to a minimum.
City of Greater Geraldton plant and equipment is not to be used by contractors unless
written permission has been obtained from the Responsible Person upon reviewing all
relevant training and licensing requirements.
Incident management
All contractor incidents that occur on City of Greater Geraldton sites, including near
misses must be reported to City of Greater Geraldton Responsible Person as soon as
practical after the incident.
Prior to the commencement of contract work, the contracting company will develop and
submit to City of Greater Geraldton Responsible Officer a Health and Safety
Management Plan on how the contract works will be completed without risk to
anyone’s health and safety. A Health and Safety Management Plan will be developed
for the following high risk contracts, including projects:
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Asbestos removal
Construction work of any kind
Demolition
All electrical work (excludes replacement of lamps in light fittings)
Hot work in hazardous area
Installation/replacement of any petrol station equipment (underground or above
ground)
Scaffolding
Tank cleaning or testing
Welding in hazardous areas
Working at heights
Transport (truck driving)
Pruning trees under power lines
Confined space
Any other high risk works as defined by state legislations
There may also be other risks not listed above. These should be identified and
included in the scope of works. The Health and Safety Management Plan must
address all hazards within the scope of works and the known hazards list (provided).
There will be situations where a high risk activity is performed as a one-off activity
rather than one of many activities within a more complex project such as construction.
In this situation, City of Greater Geraldton responsible officer will decide whether a
Work Method Statement is more appropriate to use than a Safety Management Plan.
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Electrical Safety
All power leads, portable electrical tools and RCDs used on City of Greater
Geraldton sites must be tested and tagged in accordance with AS 3760 and
legislative requirements.
Only qualified and licensed persons are to conduct electrical work (Those with
restricted electrical licences may complete work in line with the restrictions of
the licence).
Electrical leads to be positioned to ensure they will not be damaged or exposed
to wet areas.
Electrical leads must not cross the store aisle ways and must be concealed to
avoid trip hazards.
Double adaptors are not to be used on City of Greater Geraldton worksites.
All areas for electrical works are to be isolated at the switchboard and tagged
prior to proceeding with any works.
Tag out/lock out procedures apply.
Scheduling of works
Where an activity included in the scope of the contract has a high risk of exposure to
the public or employees, the contractor should schedule these activities outside the
site’s operating hours. For 24-hour sites, the contractor must arrange to complete high-
risk activities at off-peak times.
Work permits
The following work permits apply to work conducted on City of Greater Geraldton sites:
Before contractors perform the work for which they are engaged, they must obtain the
necessary work permits.
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The contractor must not commence any hot work; for example, welding or any task
using an open flame, within City of Greater Geraldton sites, without completing a Hot
Work Permit. The Responsible Person can provide the contractor with a copy of the
Hot Work Permit to fill in. For the purpose of this permit, City of Greater Geraldton
Responsible Person or delegate is the authorised City representative. The contractor
must ensure that:
all combustible materials are removed from the area as far as practically
possible, or made safe within the area.
no flammable liquids, vapours, gases or dusts are present
extinguishers and fire hoses are present at the site
the contractor’s employees know how to use portable fire-fighting equipment
the contractor’s employees know the location of the fire alarm system and
telephones
fire retardant covers are supplied and, where possible, they cover merchandise
clearance distances are met
gas bottles are secured
the area is isolated
Contractors must complete a Confined Space Work Permit and comply with all the
Australian Standards and State legislative requirements associated with the confined
space entry, before they can begin work in a confined space. The City of Greater
Geraldton Responsible Person can provide the contractor with a copy of the Confined
Space Work Permit form as required however the contractor should have a Confined
Space Procedure in place to be implemented. If entry is required, the employee must
obtain a Confined Space Work Permit and comply with all the requirements of the AS
2865 and State legislative requirements on confined space entry.
On completion of the confined space works, the authorised person for the works must
sign off the permit. For the purpose of this permit the authorised person is an
appropriately trained contractor company representative.
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The contractor must complete a Hazardous Works Permit before commencing any of
the following activities:
roof work
trenching and excavation work
crane operations
energy isolation (water, gas and electricity).
The Responsible person must approve the permit before the contractor can commence
hazardous work. For the purpose of this permit, the authorised person is the
contractor’s supervisor or principal contractor (for construction works). Once works
have been completed, the permit must be returned to City of Greater Geraldton
Responsible Person
Excavation/Trenching Permit
The Responsible Person must approve the permit before the contractor can
commence any excavation or trenching work
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Elements of safety
Identify risks
Hazards to Contractors
Physical:
• work practices and safe systems to ensure safe work place
• provide information, training and supervision to employees
• consult and co-operate with employees on safety
• ensure plant is installed or erected so that it can be used safely,
including scaffolding and mobile scaffolds and cranes
• provide adequate Personal Protective Equipment and clothing
• avoid tripping hazards
• work safely at heights
Asbestos:
• clearly identify with signage and cordon off
• prohibit mechanical work
• use licensed asbestos removalist
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Chemical:
• handling and storage of chemicals at work
• Material safety data sheets
Electrical:
• Earth Leakage Protection on all portable electrical equipment
• appropriate tagging and testing of electrical equipment
Environmental:
• appropriate waste disposal
• do not use City of Greater Geraldton bins
• no liquids to go down drains
Hot work:
• appropriate permit is to be issued if hot work is necessary
• if fire system is activated, and Fire Brigade is called out
unnecessarily, Contractor will be charged the call-out fee
• emergency evacuation
Evacuation procedures
• follow COGG procedure
Injuries
• minor injuries
• if medical assistance is required, telephone 000 or 112
• reporting procedure
Reporting Hazards
Many workplace hazards are brought to the attention of a supervisor or manager
through a report being made by an employee. These must be taken seriously and
either dealt with or passed to the appropriate person for prompt action. All identified
hazards should be documented.
It is the responsibility of management to assess and provide control methods for the
hazards that have been identified. Once hazards have been identified, assess the level
of risk. This will determine the priority assigned to its elimination or control.
Following a risk assessment a Risk Score can be assigned which will reflect the priority
for corrective action and the intensity for hazard control required.
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Likelihood 1 2 3 4 5
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Note: In some circumstances in order to complete this risk matrix, scientific testing or
professional advice may be required in order to quantify the hazard. i.e. ergonomic
assessment, environmental or noise assessments etc.
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How to Assess Risk
Step 1 – Consider the Consequences Step 2 – Consider the Likelihood
Catastrophic Permanent disability or death The Event may only occur in exceptional Almost
Rare Moderate High High Extreme Extreme
circumstances Certain
CONSEQUENCE
Major Lost Time Injury Unlikely The event could occur at some time Likely Low Moderate High High Extreme
Moderate Medical treatment Possible The event should occur at some time Possible Low Moderate Moderate High High
“The way in which consequences and likelihood are expressed and the way in which they are combined to determine a level of risk should reflect the type
of risk, the information available and the purpose for which the risk assessment output is to be used.”
As set out in section 5.4.3 of the AS/NZS ISO 31000:2009 Risk management— Principles and guidelines
Risk Control
Risk control is a method of managing the risk with the primary emphasis on controlling the hazards at source. For a risk that is assessed as “high”, steps
should be taken immediately to minimize risk of injury. The method of ensuring that risks are controlled effectively is by using the “hierarchy of
controls”.
• To provide a safe workplace and procedures to protect their employees, and to ensure
that no other person, such as students, staff and visitors, are exposed to hazards
• Contractors are required to ensure that their employees and sub-contractors are aware
of their and City of Greater Geraldton safety, health and other requirements
Procedure
s
Materials
Environment Management
Contractor’s inspections
• Contractors are required to perform their own inspections, risk assessments and job
safety analysis on the tasks they were contracted to perform.
• City of Greater Geraldton will not instruct, supervise or control the work for which a
Contractor has been employed to perform
• City of Greater Geraldton will inspect to ensure that the Contractor is conforming to
COGG policies and procedures
Safety breaches
Should City of Greater Geraldton become aware of a safety breach they will:
• request that the Contractor take immediate action to repair the situation so that the
workplace is safe
• stop works until the Contractor has repaired the breach
• remove the Contractor from the list of Preferred Contractors
• report breach to WorkSafe WA
On behalf of the contractor named below, I do confirm that the City of Greater Geraldton has
provided me with the following;
I understand that the above mentioned documents summarise the rules and conditions under
which this contract has been granted.
I do acknowledge that I and all persons employed by the Contractor are required to attend an
OS&H induction and comply with the City of Greater Geraldton’s operating procedures and
that failure to do so is sufficient grounds for cancelling the contract should the council choose
to exercise this option.
________________________________________________________
Date: _______________
______________________________________________________
Date: _______________
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The use of personal protective equipment is lowest in the order of control properties.
These controls should not be relied on as the primary means of risk control until the
options higher in the list of control priorities have been exhausted.
If personal protective equipment has been identified as one of the control measures to
minimise exposure to a risk, the employer must make sure such equipment is
provided.
The employer should also provide training and instruction in the use of personal
protective equipment to ensure employees receive the desired level of protection from
the equipment.
The following is a series of tables showing various situations, the risks involved and
the Personal Protective Equipment that is required to protect the worker from the
situation described.
Falling Persons
Area of Exposure Risks Protection
Head Falling objects Safety helmets
Moving objects Bump hats
Eyes Falling fragments Safety goggles, face shield
Hands Falling objects Safety gloves
Feet Heavy falling & rolling objects Safety footwear
Light objects Protective shoes
Whole body Falls from one level to another Fall injury prevention
system
Falls from slippery surfaces Slip resistant shoes
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Hazardous Substances
Hazardous substances
Area of exposure Risks Protection
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Radiation Hazards
Area of exposure Risks Protection
Noise
Area of exposure Risks Protection
Electricity
Area of exposure Risks Protection
Vibration
Area of exposure Risks Protection
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20. AS 2375-1980 Guide to the selection, care and use of clothing for
protection against heat and fire.
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