Annual Appraisal Form

ANNUAL PERFORMANCE APPRAISAL CYCLE (Dates From/To): 04/01/ to 03/31/
Dept. Name: Employee Name:

Dept. #: Employee ID: Position #:
Supervisor Name: Employee Classification:
Supervisor Title: Competency Level:
INSTRUCTIONS FOR COMPLETING THE ANNUAL APPRAISAL FORM

ANNUAL PERFORMANCE APPRAISAL. Annual performance appraisals must be issued annually between April 1
and April 30. Use the three-point rating scale (Not Meeting, Meeting, or Exceeding Expectations) for each goal
and for the final overall rating. Individual goals equal 50% of final rating and institutional goals equal 50% of final
rating. Add up the scores for each rating (Rating x Weight = Score) to determine the overall score.
 Final Overall Rating Scale

 1.00 to 1.69 = Not Meeting Expectations
 1.70 to 2.69 = Meeting Expectations
 2.70 to 3.00 = Exceeding Expectations
SUPERVISOR COMMENTS. Any comments related to the individual and institutional goals as well as any overall
comments. Comments should serve to justify ratings above and below the meeting expectations level.
SIGNATURES FOR PERFORMANCE APPRAISAL. The second-level supervisor is expected to provide quality
control to ensure that ratings are being assigned accurately and consistently across work units and across
supervisors within the same organization before the document is issued to the employee. Once reviewed and
signed by the manager/supervisor and next-level manager/ supervisor, the employee shall review, sign, and
date the annual performance appraisal document. The employee’s signature confirms only that the employee
has received the document.
*Reminder:
 Employees employed with the State for at least six (6) months must receive an “Annual Appraisal”.
 Employees employed with the State for less than six (6) months must receive a Probationary Review
using the “SHRA Off-Cycle and Probationary Reviews” form.
EMPLOYEE COMPETENCY ASSESSMENT. For guidance, or assistance, completing the Employee Competency
Assessment (ECA), please contact your Classification and Compensation Consultant. The phone number for the
Office of Human Resources is 919-843-2300.
Revised 11/02/2017 2|Page

ANNUAL PERFORMANCE APPRAISAL (see instructions on page 2)
 Rate each Individual and Institutional Goal.  Add all of the Scores together to assign a Final Overall Rating.
 1 = Not Meeting Expectations  1.00 to 1.69 = Not Meeting Expectations
 2 = Meeting Expectations  1.70 to 2.69 = Meeting Expectations
 3 = Exceeding Expectations  2.70 to 3.00 = Exceeding Expectations
 Multiply the Weight by the Rating to get the Score for each  Provide comments and signatures on the next page.
goal. Use two decimal places. (Example: 10% x 2 = 0.20)
# INSTITUTIONAL GOALS (see descriptions in performance plan) Weight x Rating = Score

1 Expertise x =
2 Accountability x =
3 Customer-Oriented x =
4 Team-Oriented x =
5 Compliance & Integrity x =
6 Supervision (if applicable) x =
# INDIVIDUAL GOALS (title only from performance plan) Weight x Rating = Score
1 x =
2 x =
3 x =
4 x =
5 x =
FINAL OVERALL RATING (mark the appropriate rating based on total score) TOTAL SCORE =
Has the employee received a disciplinary action during this performance cycle and/or received any YES
rating of 1 (Not Meeting Expectations) on this appraisal? If YES, then the final overall rating cannot
equal Exceeding Expectations, regardless of the total score. NO
NOT MEETING MEETING EXCEEDING

EXPECTATIONS EXPECTATIONS EXPECTATIONS
OR: Employee was not evaluated due to … Insufficient Time On Extended Leave
SUPERVISOR COMMENTS ON EMPLOYEE’S PERFORMANCE (see instructions on page 2)

SIGNATURES FOR ANNUAL PERFORMANCE APPRAISAL (see instructions on page 2)
2nd – Level
Date:
Supervisor:
Supervisor: Date:
Date of Annual Performance Appraisal Review Session with Employee:

Employee Acknowledgement: I understand my signature below indicates: that I have received this annual (Check here if
performance appraisal, that my signature does not necessarily imply my agreement with the ratings given or you are attaching
the comments included, and that if I choose, I may write a response to include with this appraisal document. comments.)
Employee: Date:
APPEAL RIGHTS
For information on applicable appeal rights, please refer to the University System SHRA Employee Grievance Policy.

University SHRA Employee Competency Assessment
Employee
Dept. Name:
Name:
Position
Dept. #: Employee PID:
#:
Supervisor Name: Classification:
Pos. Comp.
Supervisor Title: Contributing Journey Advanced
Level:
Review Type: 90-day Annual Other Date of Assessment with Employee:
LIST OF POSITION COMPETENCIES EMPLOYEE COMPETENCY ASSESSMENT

# (For detailed descriptions of the competency standards, Broadly
please see the Office of Human Resources website.) Developing Applied
Demonstrated
1.
2.
3.
4.
5.
6.
7.
8.
OVERALL COMPETENCY RATING:

No changes since last assessment
OVERALL COMMENTS
Supervisors must address the specific competencies and ratings that have changed since the last assessment. A development
plan must be included for all ratings of Developing.
SIGNATURES
2nd – Level
Date:
Supervisor:
Supervisor: Date:
I acknowledge that I have received this competency assessment. I understand that my signature below does not necessarily imply agreement
with the ratings given or the comments included, and that if I choose, I may write a response to include with this assessment document.
Employee: Date:

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ANNUAL PERFORMANCE APPRAISAL CYCLE (Dates From/To): 04/01/ to 03/31/

Dept. Name: Employee Name:

Supervisor Title: Competency Level:

INSTRUCTIONS FOR COMPLETING THE ANNUAL APPRAISAL FORM

 Final Overall Rating Scale

Revised 11/02/2017 2|Page

# INSTITUTIONAL GOALS (see descriptions in performance plan) Weight x Rating = Score

NOT MEETING MEETING EXCEEDING

SUPERVISOR COMMENTS ON EMPLOYEE’S PERFORMANCE (see instructions on page 2)

Revised 11/02/2017 3|Page

Date of Annual Performance Appraisal Review Session with Employee:

Revised 11/02/2017 4|Page

LIST OF POSITION COMPETENCIES EMPLOYEE COMPETENCY ASSESSMENT

OVERALL COMPETENCY RATING:

Revised 11/02/2017 5|Page

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