Good Maintenance On Board Ships
Good Maintenance On Board Ships
Good Maintenance On Board Ships
ON BOARD SHIPS
November 2006
Since the first edition of “Good Maintenance On Board Ships” was published in June 1994 and
revised subsequent dates, in order to upgrade the maintenance standards of your ships, many ideas
and comments from ship owners and parties concerned have been received.
Based on these ideas, comments and our database of detained ships, the Society has prepared this
revised edition.
Shipmasters are expected to make proper arrangements for maintenance and always keep their
ships in a safe and seaworthy condition.
We hope that this booklet will be helpful and useful for the shipmaster, as well as for ship owners.
Any comments, questions and/or advice regarding further improvements to this publication would
be very much appreciated.
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Good Maintenance On Board Ships
TABLE OF CONTENTS
ADVICE TO MASTERS 3
Abbreviations in the checklist 4
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Good Maintenance On Board Ships
ADVICE TO MASTERS
The master of cargo ship is advised to use the checklist effectively, taking notice of the following
matters:
1. The master should check the condition of his ship in accordance with “Checklist I” regularly,
e.g. once every month or every few months depending upon the ship‘s operating conditions,
but at least once every three months.
2. In addition to 1. above, the master should check the condition of his ship in accordance with
“Checklist II”(Check list for the most common deficiencies) at periodically.
3. In case where the ship complies with the requirements of International Safety Management
Code (ISM Code) and International Ship and Port Facility Security Code (ISPS Code), the master
should check the safety management system in accordance with “Checklist III and IV” at the
same interval as mentioned 1 above.
4. The master and crew shall fully understand the operating procedures for launching lifeboats
including engine starting, emergency fire pumps, and other emergency equipment for safety,
health and protection of the environment, through regular training of the crew and drills
conducted on board the ship. The master and those in charge should also be thoroughly
familiar with the operation of the main engine, steering gear and other essential machinery, in
addition to the operating procedures for equipment relating to MARPOL convention, such as
the oily water separator, 15 ppm alarm, oil discharge monitoring system and inert gas system.
6. When deficiencies are observed during a voyage, the master should remedy them or take
proper action without delay.
7. When deficiencies on board the ship are pointed out by Port State Control, the master must
obtain a copy of the written report of such deficiencies from the Port Authority. Our branch
offices are always ready to attend ships in order to facilitate the resolution of deficiencies
arising as a result of detention, therefore if necessary, please contact nearest our branch office.
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Good Maintenance On Board Ships
SS Special Survey
IS Intermediate Survey
AS Annual Survey
MAS Mandatory Annual Survey
ATS Annual Thorough Survey
COW Crude Oil Washing System
ODM Oil Discharge Monitoring and Control System
GMDSS Global Maritime Distress and Safety System
DSC Digital Selective Calling
EGC (INMARSAT) Enhanced Group Calling
GOC General Operator‘s Certificate for GMDSS
COLREG International Convention for Preventing Collisions at Sea 1972 (COLREG 72)
ILO International Labour Organization
PLI Periodical Load Line Inspection
ITU International Telecommunications Union – Radio Regulations
ISM International Safety Management (SOLAS Chapter IX, Regulation 1)
ISPS International Ship and Port Facility Security (SOLAS Chapter XI-2)
MARPOL International Convention for the Prevention of Pollution from Ship‘s 1973,
as modified by the Protocol of 1978 (MARPOL 73/87)
MSB Main Switch Board
N.A. Not Applicable
P&A Procedure and Arrangement Manual
REC Radio Electronic Certificate
NS New Ship
ES Existing Ship
81 ES : Existing ships constructed before 1 September 1984 (81 Amend.)
81 NS : New ships constructed on or after 1 September 1984 (81 Amend.)
83 ES : Existing ships constructed before 1 July 1986 (83 Amend.)
83 NS : New ships constructed on or after 1 July 1986 (83 Amend.)
88 ES : Existing ships constructed before 1 February 1992 (88 Amend.)
88 NS : New ships constructed on or after 1 February 1992 (88 Amend.)
00 ES : Existing ships constructed before 1 July 2002 (00 Amend.)
00 NS : New ships constructed on or after 1 July 2002 (00 Amend.)
02 ES : Existing ships constructed before 1 July 2004 (02 Amend.)
02 NS : New ships constructed on or after 1 July 2004 (02 Amend.)
04 ES : Existing ships constructed before 1 July 2006 (04 Amend.)
04 NS : New ships constructed on or after 1 July 2006 (04 Amend.)
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Good Maintenance On Board Ships
Checklist I
(For Routine Maintenance)
Table 1. Certificate & Documents
1. General
Item Issued date Expiry date Last endorsement Remarks
Registry Certificate
Radio Station License
AS
Class Certificate
IS
2. Statutory Certificates
Expiry date
Last
Item Issued date Remarks
endorsement
Conditional Final
Safety Construction
IS for tankers of more
Certificate
than 10 years of age
Safety Equipment only.
Certificate
Safety Radio Certificate
International Oil
Pollution Prevention
Certificate
MARPOL Annex IV
International Sewage
Implementation for
Pollution Prevention N.A
existing ships is waived by
Certificate 26 Sep. 2008
MARPOL Annex VI
NS: Delivery on after 19
International Air
May 2005
Pollution Prevention
ES: First periodical
Certificate survey after 19 May
2005 within 3 years.
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Good Maintenance On Board Ships
Safety Management
Intermediate Audit
Certificate
Copy of Document of
Annual Audit
Compliance
International Ship
Security Certificate
for 81NS~00ES to be
complied with SOLAS
Certificate of Fitness for
74/88 Reg.II-2/54
Ship Carrying
for 00NS to be complied
Dangerous Goods with SOLAS 74/00
Reg. II -2/19
Certificate of
International Based on voluntary
Convention of Harmful (until AFS convention is
Anti-Fouling Systems entered in to force)
on Ships
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Good Maintenance On Board Ships
3. Miscellaneous Certificates
Item Issued date Expiry date Remarks
Minimum Manning Certificate SOLAS74 / 00 V/14
Rating Certificate
All crew
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Stability Information
Loading unloading SOLAS 74 / 00
(for Bulk Cargoes) VI/7-2
P & A Manual
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Good Maintenance On Board Ships
Operation Manual
Damage Control Plan for dry cargo ships constructed on or after 1 Feb. 1992
(including Damage Control booklet) SOLAS 74 / 88 Reg. II -1/23-1
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Table 2. Nautical Publications and International Conventions
Item Check Points Satisfied/Not Remarks Reg.
Up-to date
Charts (Properly corrected)
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Good Maintenance On Board Ships
SOLAS74 / 88
Steering gear testing To be referred Reg.Ⅴ/19-2
To be recorded the date and detail
and drills Table 5 SOLAS 74 / 00
Reg.V/26
To be referred SOLAS74 / 88
Abandon ship drills To be recorded the date and detail
Table 5 Reg. III/ 19. 5
To be referred SOLAS74 / 88
Fire drills To be recorded the date and detail
Table 5 Reg. III/ 19. 5
Drills of other
To be referred SOLAS74 / 88
life-saving appliances To be recorded the date and detail
Table 5 Reg. III/ 19. 5
and on board traing
Monthly inspection of
To be referred SOLAS74 / 88
life-saving appliances and To be recorded the date and detail
Table 5 Reg. III /20. 7
lifeboat equipment
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Table 4. Safety in General
Item Check Points Satisfied/Not Remarks Reg.
Kept up-to-date.
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Good Maintenance On Board Ships
Table 5. Testing and drills
Item Check Points Satisfied/Not Remarks Reg.
SOLAS74 / 88
Communication system Reg. II -1/ 29.10,
between 37, V/12(f),
Testing between each compartment.
W/H and E/R, W/H and SOLAS74 / 00
steering gear room, Reg.
V/19.2.1.9
Operational test.
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Table 6. Navigational Equipment / Safety Navigation
Item Check Points Satisfied/Not Remarks Reg.
Clearly readable by the helmsman at the main
steering position.
SOLAS 74 / 00
ATA (Automatic
Working satisfactorily Reg.V/19.2.5,
Tracking Aid)
19.2.7
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Good Maintenance On Board Ships
SOLAS74 / 00
GPS receiver Working satisfactorily
Reg. V/19/2.1.6
AIS (Automatic SOLAS74 / 00
Working satisfactorily
Identification System) Reg. V/19/2.4
Working satisfactorily
VDR (Voyage Data SOLAS74 / 00
Annual test to be carried out by approved When tested
Recorder) Reg.V/19.20
service station
Working satisfactory For
S-VDR(Simplified SOLAS74 / 00
Annual test to be carried out by approved When tested 00ES(≧3000G/
Voyage Data Recorder) Reg.V/20.2
service station T)
Sound Reception
System (when the SOLAS74 / 00
Working satisfactorily
bridge is totally Reg. V/19.2.1.8
enclosed)
Transmitting Heading
SOLAS74 / 00
Device (THD) (ships of Working satisfactorily
Reg. V/19.2.3.5
300 GT to 500 GT)
Available on board. (including VDR/S annual SOLAS74 / 00
Maintenance Records Reg. V/ 16 &18.8
test and compliance statement for 00NS )
Pilot Card
Available on board
(All ship)
Wheelhouse Poster
Available on board Resolution
(L ≧ 100 m )
A.601(15)
Manoeuvring Booklet
(Administration’s Available on board
requirements)
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Good Maintenance On Board Ships
SOLAS74 / 88
Working satisfactorily.
Reg. V/11
Daylight signal Lamp
SOLAS74 / 00
Supplied from emergency power. Reg.V/19.2.2
Battery & charger for 00NS
To be planed
SOLAS74 / 00
the whole of
Voyage Plan For next Voyage Reg.V/34 IMO
voyage, from
Res.A.893(21)
berth to berth
In case where ship’s engaged on international
Record of navigation voyage exceeding 48 hours, to be submitted a SOLAS74 / 00
activities daily report to company, and to be kept on Reg.Ⅴ/28
board
Fore & aft masthead lights
Side lights
Stern light
Navigation lights
Anchor light
Distribution panel
COLREG
Forecastle bell Available on board.
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Table 7. Lifesaving Appliances
Watertight container.
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Good Maintenance On Board Ships
Condition of davits
Inflatable liferafts
Container to be marked with ;
maker‘s name, serial No., last service date,
No. of persons, etc.
SOLAS74 / 88
Fitting retro-reflective tapes Reg. III/20,34
Condition of stowage
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Good Maintenance On Board Ships
SOLAS74 / 88
L(m) No. of buoys
At least half of the total number of buoys to be Reg. III/7.1, 32
less than 100m 8
provided with SILs.
less than 150m 10
Illumination of SILs.
less than 200m 12
200m and over 14
At least one buoy with a buoyant line on each
side.(30m or twice the
height at stowage position above water level,
whichever is the greater.)
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Good Maintenance On Board Ships
SOLAS74 / 88
Lifejackets Additional lifejackets for persons on watch
For 83 NS Reg. III/7.2, 32
and for use at survival craft stations.
Validity of rockets
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Good Maintenance On Board Ships
Table 8. Fire Fighting Appliances
Item Check Points Satisfied/Not Remarks Reg.
Insulation on “A” class bulkheads and decks in
SOLAS74 / 88
good condition.
Reg. II-2/42
Fire integrity Penetrations of ventilation ducts cable SOLAS74 / 00
penetration and pipes through “A” class bulk Reg.II-2/9
heads and decks in good order.
Operate satisfactorily. SOLAS74 / 88
Reg. II-2/47
Fire doors Self-closing doors not to be fitted with hold-back SOLAS74 / 00
For 81 NS
hooks. Reg.II-2/9
SOLAS74 / 88
Closing arrangements in good order
Reg. II-2/ 11.2.2,
Skylights
SOLAS74 / 00
Skylights to be of steel and not contain glass
For 81 NS Reg. II-2/ 9.5.2.2
panels.
Operate satisfactorily.
Cargo holds
SOLAS74 / 88
Engine room
Reg. II-2/ 5.1.4
Fire dampers Accommodation spaces
SOLAS74 / 00
Control stations
Reg. II-2/ 5.2
Other spaces
Clear marking of “Close-Open”.
No hole / defection of dampers
Operate satisfactorily.
Operates satisfactorily.
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Good Maintenance On Board Ships
SOLAS74 / 88
Regular checking of the detection system and Reg. II-2/13
Fire detection
fire alarm. SOLAS74 / 00
Reg.II-2/7
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Good Maintenance On Board Ships
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Good Maintenance On Board Ships
SOLAS74 / 00
Fire-fighting appliances in good order
Reg.II-2/18
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Good Maintenance On Board Ships
Function satisfactorily.
Validity of battery
shall be
Last date conducted by
Annual onboard test SOLAS74 / 00
Satellite EPIRB approved
service firms. Reg.IV/15.9
shall be
conducted by
Last date approved
service
Shore based maintenance
station, at
intervals not
exceeding 5
years.
Main source in good order.
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Good Maintenance On Board Ships
Item Check Points Satisfied/Not Remarks Reg.
List of Radio
Determination and Up-to date (the last editions)
Special Service Station
Manual for use by the
Maritime Mobile and
Up-to date (the last editions)
Maritime Satellite
Station
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Good Maintenance On Board Ships
Table 10. Load Line
Item Check Points Satisfied/Not Remarks Reg.
ILL AX I
Freeboard marks Clearly marked on shell plating each side.
Reg.5, 6
Triangular mark
SOLAS74 / 00
(For Bulk carrier of Condition of Triangular mark
Reg. XII / 8
alternate loading)
Superstructure end No heavy wastage exceeding permissible ILL AXⅠ
bulkhead limit. Reg.11
Effective weathertightness.
Doors of all access
openings in bulkhead at No heavy corrosion, holes. ILL AXⅠ
ends of enclosed Reg.12
superstructures. Condition of gaskets and clamping devices in
good order.
Effective weathertightness.
Effective weathertightness.
Effective weathertightness.
Machinery space ILL AXⅠ
openings Covers, casings and coamings in good Reg.17
condition without heavy wastage or holes
Effective weathertightness.
Manholes, ILL AXⅠ
flush scuttles Covers and bolts in good condition without Reg.18
heavy wastage.
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Good Maintenance On Board Ships
Effective weathertightness.
Deckhouses,
Bulkhead plating in good condition without
companionways with heavy corrosion or holes.
ILL AXⅠ
openings in freeboard Reg.18
deck Doors in good condition without heavy
corrosion or holes.
Gaskets and clamping devices in good order.
Coamings in good condition without heavy
corrosion, holes.
ILL AXⅠ
Ventilators Closing covers in good condition, efficient
Reg.19
weathertightness.
Effective weathertightness.
Cargo ports and similar ILL AXⅠ
openings Steel plating and attachments in good Reg.21
condition without heavy wastage.
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Good Maintenance On Board Ships
Table 11. Hull Construction and piping on deck
Item Check Points Satisfied/Not Remarks Reg.
Main deck plating Condition in good order.
Cross deck plating No heavy wastage, corrosion, cracks.
No leakage, damage.
Bulkheads (trans/longl.), longitudinals, transverse
rings, horizontal girders, other members in good
condition.
No heavy corrosion, wastage, holes or cracks.
Ballast tanks
Access ladders, piping in good condition.
No heavy wastage, holes
No leakage, damage.
Bulkheads (trans/longl.), longitudinals, transverse
SOLAS74 / 88
rings, horizontal girders, other members in good
Ch. II-1 Part B
condition.
No heavy corrosion, wastage, holes or cracks.
Cargo tanks
Access ladders, piping in good condition.
No heavy wastage, holes
No leakage, damage.
Remarks*: To be applied for oil tanker of 500 G/T and over and bulk carriers of 20,000 G/T and over, which
are constructed on or after 1 January 2006.
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Table 12. Machinery in Engine room
Item Check Points Satisfied/Not Remarks Reg.
Operate satisfactorily.
Safety devices function properly. SOLAS74 / 88
Ch.II-1 Part C
Remote control functions properly.
No leakage of oil / water
Main engines
Jacketed High Press. FO pipes in good order SOLAS74 / 88
Ch. II-2/15.2
SOLAS74 / 00
FO leak alarm in good order Ch. II-2/4
Operate satisfactorily.
Safety devices function properly.
SOLAS74 / 88
Remote and automatic control functions Ch.II-1 Part C
properly.
Generator engines No leakage of oil / water
SOLAS74 / 88
Jacketed High Press. FO pipes in good order Ch. II-2/15.2
SOLAS74 / 00
FO leak alarm in good order Ch. II-2/4
Operate satisfactorily.
Safety devices function properly.
Remote and automatic control function
properly.
Boilers Pressure gauges in good order, and calibration
is made every year.
No leakage of steam / water / oil
Water level gauges in good order.
Stern Tube Seal No leakage of oil / Sea water
Operate satisfactorily.
SOLAS74 / 88
Safety devices function properly.
Ch.II-1 Part C
Remote and automatic control function
Essential machinery properly.
No leakage from pump grand
Meters and gauges in good order.
No heavy corrosion or leakage.
Piping No soft patches / doublers / cement box
All valves operate satisfactorily.
Bilge pumps, pipings in good order.
Bilge lines Emerg. Bilge suction Valve operate
satisfactorily
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Good Maintenance On Board Ships
Cleanliness of E/R
Must be clean without rubbish or waste oil.
SOLAS74 / 88
Ch.II-1 Part C
Guards and fencing
Protection covers and/or guards
Engine Telegraph
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Good Maintenance On Board Ships
Anti-explosion lights in
All lights in good order.
dangerous spaces,
No broken covers and guards.
pump room, battery
Tightening handles available on board.
room, paint locker etc.
Insulating mats available on board or
Insulating mats around
insulation cement permanently laid up on the
MSB
floor.
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Good Maintenance On Board Ships
Table 14. Mooring Arrangements
Item Check Points Satisfied/Not Remarks Reg.
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Good Maintenance On Board Ships
Table 15. Marine Pollution
Item Check Points Satisfied/Not Remarks Reg.
Operates satisfactorily.
No visible oil in discharged water
Standard discharge
Fitted in good condition
connection
Operates satisfactorily. For ships of
15 PPM alarm Alarm functions properly. 10,000G/T and
Automatic stopping device functions properly. above
Operation effective.
MARPOL I
COW
Reg.13
COW machine and piping lines in good order.
Pollution placard
Garbage management plan on board.
Garbage management Garbage Record MARPOL V
Book shall be
Maintain a garbage log.
complied with IMO
Res.MEPC.116 (51)
Sewage treatment
Plant/Sewage MARPOL
Operates satisfactory IV
Holding Tank with 400G/T and above
Existing
pump or carry more than
ships to
15 persons
Standard discharge comply by
Fitted in good condition 26 Sep.’08
connection
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Good Maintenance On Board Ships
Alarm / Interlock
for installed on or
Incinerator MARPOL VI
Warning and instruction plate are placed after 1 Jan. 2000
Insulation
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Table 16. Cargo Handling Gear
Item Check Points Satisfied/Not Remarks Reg.
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Good Maintenance On Board Ships
Table 17. Accommodation
Item Check Points Satisfied/Not Remarks Reg.
Flushing of toilets in good condition.
Toilets to be clean.
Floor tiles in good condition without broken
Toilets tiles.
Floor to be clean.
Floor drainage in good condition.
Shower rooms, Spaces in good condition.
washbasins, Rooms to be clean.
laundry room Hot water available for use.
Air ventilating in Ventilation heating/cooling spaces in good
accommodation spaces condition.
Proper medical equipment available on
board.
Medical equipment ILO
Proper medicines available and within
STCW
validity dates.
Sick bay Clean and ready for emergency use.
Clean and with no rubbish.
Floor tiles clean and not broken.
Galley
Range hoods, ventilating opening with wire
net to be clean of oil.
Mess rooms and crew
Clean and with no rubbish.
cabins
Quantity and quality in good condition
Provisions
Cold room temperature & cleanliness in
good condition
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Good Maintenance On Board Ships
Checklist II
(For PSC inspection ---Checklist for the most common deficiencies---)
Remarks)
1)‘Activity of the recent Port State Control’ or the detail of
‘Statistical analysis of detained ships registered to ClassNK’ are
introduced in the Annual Report on Port State Control published by
ClassNK.
2) Items on the checklist do not cover the whole scope of a Port
State Control inspection. Therefore, you are recommended to also use
other checklists such as Checklist I, III and IV on ‘GOOD
MAINTENANCE ON BOARD SHIPS’ during the shipboard
maintenance.
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Check list for most common deficiencies
Fire Safety Measures (Checked by : )
Item Common deficiencies Check items Condition Action
Fire-Dampers, Valves, Quick Closing Inoperable closing devices, wasted fire No corrosion or wastage on the casing of ventilator for engine
Devices, Remote Control, etc. damper, room?
Is the internal damper operating normally?
Seized Emergency shut-off valves on
Are Emergency shut-off valves on FO tanks operating normally?
FO tanks
Inoperable or low pressure emergency
Fire Pumps Are Emergency fire pumps operating normally?
fire pumps
Is delivery pressure normal?
Is priming pump operating normally?
Wastage or leaking of Fire main No corrosion or wastage of the Fire main?
No leakage from Fire main in running condition?
Inoperable isolating valve Is isolating valve operating normally?
Prevention (Fire protection) Damage to fire proof door No damaged Fire door?
Damage to self-closing proof door Is self-closing device of Fire doors operating normally?
Damage to fire protection on Escape
No damaged fire protection for Escape trunk or door?
trunk
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Damage/ missing to fire protection No damaged / missing parts of fire protection material in Engine
material room?
Defective explosive proof lamp No damaged explosive proof lamp?
Fixed fire extinguishing system Wastage of CO2 bottles No wasted CO2 bottles?
Missing service reports Is there an effective service report kept onboard?
Wasted/holed CO2/Foam fixed fire
Is CO2/Foam tested by air blow or water spray?
extinguishing system
Missing service report of Fire
Fire Fighting Equipment Is there an effective service report kept onboard?
Extinguishers
Defective hose/nozzle No wasted Fire hose/nozzle?
Jacketed piping system for high pressure Improper modification of drain line, Are the prevention measures correctly constructed?
fuel lines leakage alarm system Are leakage alarm systems operating normally?
Ready availability of Fire Fighting Improper arrangement of portable fire
Is a portable fire extinguisher arranged as shown in the drawing?
Equipment extinguishers
Seized valve of fire main hydrant Are all hydrants operating normally?
Personal equipment defective Fireman’s outfit No wasted Fireman’s outfit?
Unserviceable Breathing Apparatus Is the cylinder for Breathing Apparatus serviced properly?
Life Saving Appliances (Checked by : )
Item Common deficiencies Check items Condition Action
Smoke signal / light unit expired No expired smoke signal or light unit?
Cleanliness of Engine Room Excessive oil in Engine Room Is the engine room dirty?
Propulsion main engine Leakage of fuel oil No leakage of fuel oil from main engine or other pipes etc?
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Emergency Lighting, Batteries & Switches Deficient battery/emergency generator Is emergency generator/ battery operating normally?
Beam, Frames, Floors-Corrosion Wasted frames in cargo holds No wastage of hold frames, beams, etc.?
Wasted longitudinals and transverse
No wastage of longitudinals, transverse webs in WBT?
webs in WBTs
Ventilators, Air Pipes, Casings Wasted/holed ventilator, air pipes No wastage/holes in air pipes or ventilators?
Damaged float of air pipe head and
No damage/stuck floats of air pipe head and closing device?
closing device
Wasted/holed hatch cover, hatch
Hatch cover, Tarpaulins, Hatch coaming No corrosion or wastage of hatch covers/coamings?
coaming
Securing device defective / missing No damaged or missing cargo securing device?
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Weather tight doors Defective weather tightness Does the weather tight doors maintain weather tightness?
Charts Navigation charts not updated/correct Do the navigation charts weather tight doors maintain weather tightness?
Navigation charts for intended voyage
Are navigation charts for the intended voyage provided onboard?
not available
Nautical publications (tide table, list of Are latest nautical publications (tide table, list of lights, list of
Nautical Publications
lights, list of radio signals, etc.) not radio signals, etc) provided onboard?
Nautical publications incomplete / Are latest corrected supplements of nautical publications
missing provided onboard?
Lights, shape, sound-signals Mis-fitting of navigation lights Are navigation lights properly fitted as shown in the drawings?
Certification of Master & Officers Invalid certificates onboard Do all crew have valid certificates?
Abandon ship drills Not familiar with the drill Is the abandon ship drill and education, etc. executed?
Fire drills Not familiar with the drill Is the fire drill and education, etc. executed?
Checklist III
(for Safety Management System)
Satisfied ISM
Item Check points
Yes No Code
DOC is effective for ship.
- Type of ship
- Flag state
A copy of DOC 13
- Company name
- Annual Verification within 3 months before and after the
anniversary date
Ship’s personnel are familiar with a Company safety and environmental
Policy
protection policy.
Senior ship officers can identify the Managers responsible for the operation of
3.1
Company the ship (Is this the company stated on a copy of DOC /SMC?)
responsibilities The crew is familiar with its responsibilities provided for the SMS
3.2
Manuals.
The crew know who the DPA (Designated Person Ashore) is:
Name Title
Designated Person Phone No 4
The ship is manned as per the minimum safe manning certificate. 6.2
The ship is manned with qualified, certified and medically fit seafarers
in accordance with STCW 95 & Flag requirements. (Refer to 6.2
CHECKLIST I – TABLE 1(Certificates & Documents).
All crewmembers were familiar with their designated muster stations. 8.2
Programs for emergency drills and exercises are available on board? 8.2
All vessels’ certificates are valid and without any outstanding recommendations. 10.1
Maintenance Maintenance plans are available on board and have been practiced.
10.2.4
Maintenance records are available on board.
Effective Safety Management Manuals readily are available at right place, at the
Document right time on board? 11.2
Control Latest revision dated:
Office personnel carry out internal audit the vessel at the required
12.1
intervals.
Information to be provided by ships prior to entry into port (PSC–ISPS–CHK–1) Requirements Check
.1 Confirmation that the ship possesses a valid ISSC or a valid Interim ISSC and the name of its issuing authority XI-2/9.2.1.1
.2 The security level at which the ship is currently operating XI 2/9.2.1.2
.3 The security level at which the ship operated in the previous ten calls at port facilities XI-2/9.2.1.3
Any special or additional security measures that were taken by the ship in any previous port where it has conducted a ship/port interface within the timeframe specified 3 above. For
XI-2/9.2.1.4
example, a ship may provide, or be requested to provide, information, that might be recorded in the ship’s log book or in another document such as the ship’s security log book, related to:
.1 Measures taken while visiting a port facility located in the territory of a State which is not a Contracting Government, especially those measures that would normally have been
B/4.37.1
provided by port facilities located in the territories of Contracting Governments
.2 Any Declarations of Security that were entered into with port facilities or other ships B/4.37.2
Confirmation that appropriate ship security procedures were maintained during any ship-to-ship activity during the period covered by its previous ten calls at port facilities. For example, a
.5 XI-2/9.2.1.5
ship may provide, or be requested to provide, information related to:
.1 Measures taken while engaged in a ship-to-ship activity with a ship flying the flag of a State which is not a Contracting Government, especially those measures that would normally
B/4.38.1
have been provided by ships flying the flag of Contracting Governments
.2 Measures taken while engaged in a ship-to-ship activity with a ship flying the flag of a Contracting Government but not required to comply with the provisions of chapter XI-2 and
part A of the ISPS Code, such as a copy of any security certificate issued to that ship under other provisions B/4.38.2
.3 In the event that persons or goods rescued at sea are on board, all known information about such persons or goods, including their identities when known and the results of any
checks run on behalf of the ship to establish the security status of those rescued. It is not the intention of chapter XI-2 or part A of the ISPS Code to delay or prevent the delivery of
B/4.38.3
those in distress at sea to a place of safety. It is the sole intention of chapter XI-2 and part A of the ISPS Code to provide States with enough appropriate information to maintain their
security integrity
.6 Other practical security related information (but not details of the ship security plan). For example, a ship may provide, or be requested to provide, information related to: XI-2/9.2.1.6
.1 Information contained in the Continuous Synopsis Record (CSR); B/4.39.1
.2 Location of the ship at the time the report is made; B/4.39.2
.3 Expected time of arrival of the ship in port; B/4.39.3
.4 Crew list; B/4.39.4
.5 General description of cargo aboard the ship; B/4.39.5
.6 Passenger list; B/4.39.6
.7 Information regarding who is responsible for appointing the members of the crew or other persons currently employed or engaged on board the ship in any capacity on the business B/4.39.7 &
of that ship; XI-2/5
.8 Information regarding who is responsible for deciding the employment of the ship; B/4.39.7 &
XI-2/5
.9 In cases where the ship is employed under the terms of charter party(ies), who are the parties to such charter party(ies). B/4.39.7 &
XI-2/5
General Security Aspects (PSC–ISPS–CHK–2) Requirements Check
.1 Specific Security Aspects (See PSC-ISPS-CHK-3)
Check that the ISSC or the Interim ISSC is on board, valid and has been issued by the Administration, a recognized security organization authorized by it or by another
.2
Contracting Government at the request of the Administration
.3 Check that the security level at which the ship is operating is at least that set by the Contracting Government for the port facility XI-2/4.3
.4 Identifying the ship security officer
When checking other documentation, ask for evidence that security drills have been carried out at appropriate intervals and seek information on any exercise involving the
.5
ship
Check the records of the last ten calls at port facilities, including the records of any ship-to-ship activities that took place during this period, which should include for each
.6 XI-2/9.2.1
case
.1 The security level at which the ship operated XI-2/9.2.1.3
.1 Is cargo and are cargo transport units and cargo spaces being checked prior to, and during, cargo handling operations? B/9.27.1
.2 Is cargo being checked against its documentation? B/9.27.2
.3 Are vehicles subject to search prior to loading? B/9.27.3
.4 Are seals, and other anti-tampering methods, being checked? B/9.27.4
5.3 For cargo ships, including car carriers, ro-ro and passenger ships at security level 2, if the following aspects are observable while on board, considerations may include
.1 Is detailed checking of cargo, cargo transport units and cargo spaces being undertaken? B/9.30.1
.2 Are detailed checks taking place to ensure only intended cargo is being loaded? B/9.30.2
.3 Are vehicles being searched more intensively prior to loading? B/9.30.3
.4 Are there frequent and detailed checks of seals and other anti-tampering methods? B/9.30.4
Handling of unaccompanied baggage
6.1 Unaccompanied baggage may be screened and/or searched by either the ship or the port facility. The following considerations apply if the screening/searching is
being undertaken by the ship
.1 At security level 1, if observable while on board, is unaccompanied baggage being screened and/or searched? B/9.39
.2 At security level 2, if observable while on board, is all unaccompanied baggage being screened and/or searched? B/9.40