PROCESSING OF SCHOLARSHIP APPLICATION (Senior High School / College)

Scholarship is given or awarded to student-residents of Sto. Tomas, Batangas. Full Scholarship is open only to incoming 1st year
college students who will enroll in City Government Scholarship Program’s partner schools. The qualifying examination and interview
are conducted by Youth Development Office. Qualifiers are given certificate of scholarship for enrolment. Educational Assistance
Program for College and Senior High School is designed to assist Senior High School and College students entering or continuing
their education. It involves provision of cash grants to student-recipients of the program. Selection of grantees is done by
a Scholarship Committee.

Office/Division: City Youth Development Office

Classification: Complex
Type of Transaction: G2C
Who May Avail: Residents of Sto. Tomas
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Application Form City Youth Development Office
Entrance Examination Result - For Full Scholarship 1st Year only School Intended to Enroll
(1 photocopy)
Birth Certificate (1 photocopy) PSA
Certificate of Good Moral Character (1 original copy) Previous School
Grade Report/Report of Ratings (1 photocopy) Previous School
1x1 ID Picture (1 copy) Responsibility of the Client
Barangay Clearance (1 photocopy) Barangay Hall
Vicinity Map/House Sketch Responsibility of the Client
Parents Voter’s ID (1 photocopy) COMELEC
(If parents and other household members are employed) Company where parents and other household members are
Income Tax Return or Certificate of Employment and employed
Compensation (1 photocopy)
(If parents and other household members are NOT employed) Barangay Hall / City Hall
Certificate of Indigency / Certificate of Unemployment
(1 photocopy)

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 FEES TO BE PROCESSING PERSON
CLIENT STEPS AGENCY ACTION PAID TIME RESPONSIBLE

1. Client / applicant inquires for 1. Issues Application Form to None 1 minute Administrative Assistant
procedure on how to apply for applicant with complete City Youth Development
scholarship and request requirements Office
Application Form
1. 1 Fill-up application form
and complete the
requirements
2. Write name, address, contact 2. Instruct applicant to write in the None 2 minutes Administrative Assistant
number and signature in the record book City Youth Development
record book Office

3. Submit the accomplished 3. Receive, review and verify None 2 minutes Administrative Assistant
application form and required application and attached City Youth Development
requirements for initial requirements for completeness Office
assessment and verification and authenticity
3.1 Forwards application with
complete requirements to the
officer in-charge for interview
4. Applicant waits for his/her 4. Interview applicant None 10 minutes Youth Development
name to be called for interview 3.1 Forwards documents to Officer II
3.1 Applicant answers personnel 2 City Youth Development
questions given during the Office
interview Or
Administrative Assistant
City Youth Development
Office
5. Accomplish Applicants 5. Give the Applicants None 5 minutes Administrative Assistant
Information Sheet Information Sheet to the client City Youth Development
Office

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 5.1 Check application, encode
data and create prompt digital
record

6. Take qualifying exam (only 6. Conduct qualifying exam None 2 hours Administrative Assistant
for 1st year college applicants City Youth Development
who are qualified for full Office
scholarship program)
TOTAL:

ZONING CERTIFICATION/CLASSIFICATION
Certification from the City Planning and Development Office to determine Land Use of existing property/ business

Office/Division: City Planning and Development Office

Classification: Simple
Type of Transaction: G2C, G2B, G2G
Who May Avail: Real Property Owner
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Tax Declaration (1 photocopy) Office of the City Assessor - __________ Division
Current Real Property Tax Receipt or Certificate on Non- Office of the City Treasurer – Land Tax Division
Delinquency (1 photocopy)
Vicinity Map or Location Plan (1 photocopy) Responsibility of the Client
If the Property is Titled

3
Original Certificate of Title (OCT) or Transfer Certificate of Title Registry of Deeds, Tanauan City
(TCT) ( 1 photocopy)

FEES TO BE PAID PROCESSING PERSON

CLIENT STEPS AGENCY ACTION
TIME RESPONSIBLE

1. Filled-up application form 1. Receive application form Zoning Certificate – 2 minutes Draftsman III
and submit required together with required PHP 250/hectare City Planning and
requirements for documents and check for Development Office
assessment and completeness Or
verification Administrative Aide VI
City Planning and
*Make sure to secure the 1.1 Prepare and issue order of
Development Office
Order of Payment that will payment
be issued
1.2 Start processing the
certification and prepare
the zoning certificate
2. Pay the required fees at 2. Accept the Payment based None 3 minutes Local Revenue
the Office of the City on the Order of Payment Collection Clerk
Treasurer by showing the Office of the City
Order of Payment. Make 2.1 Issue the Official Receipt Treasurer
sure to secure Official
Receipt that will be issued
upon payment
3. Return to CPDO for the 3. Receive the Official receipt None 15 minutes Draftsman III
submission of Official and record the details of City Planning and
receipt and for the the payment Development Office
processing and release of Or
Zoning Certificate 3.1 Print the zoning certificate Administrative Aide VI
City Planning and
Development Office

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 3.2 Approve the zoning CGDH I (CPDC)
certificate City Planning and
Development Office

4. Receive the approved 4. Record transaction in the None 2 minutes Draftsman III
Zoning Certificate and affix log book and release City Planning and
signature in the Log book Zoning Certificate Development Office
Or
Administrative Aide VI
City Planning and
Development Office

TOTAL: Case to Case 22 minutes

PHP 250/hectare