doPDF

User Manual

Copyright © 2020 Softland

 doPDF User Manual
for doPDF version 10
by Softland

This documentation contains proprietary information of Softland.

All rights reserved. No part of this documentation shall be reproduced, stored in a
retrieval system or transmitted by any means, electronic, mechanical, photocopying,
recoding, or otherwise, without permission from Softland. No patent liability is
assumed with respect to the use of the information contained herein.

The information in this document is subject to change without notice. Although every
precaution has been taken in the preparation of this book, Softland assumes no
responsibility for errors and omissions. Nor is any liability assumed for damages
resulting from the information contained herein.

Windows ® is a registered trademark of the Microsoft Corporation. All other

products or company names in this document are used for identification purposes
only, and may be trademarks of their respective owners.
 Contents 3

Table of Contents

Part I doPDF 5
1 Installing
...................................................................................................................................
doPDF 5
System requirements
.......................................................................................................................................................... 5
2 Using doPDF
................................................................................................................................... 5
Introduction .......................................................................................................................................................... 5
Getting Started.......................................................................................................................................................... 9
Create one document
......................................................................................................................................................... 9
Tools ......................................................................................................................................................... 10
Language ......................................................................................................................................... 11
Updates ......................................................................................................................................... 12
About ......................................................................................................................................................... 12
Create PDF from ..........................................................................................................................................................
any application 13
Save PDF file......................................................................................................................................................... 17
Document info ......................................................................................................................................... 19
3 Configuring
...................................................................................................................................
doPDF 21
Printing Preferences
.......................................................................................................................................................... 21
Settings ......................................................................................................................................................... 21
Tools ......................................................................................................................................................... 22
Language ......................................................................................................................................... 23
Updates ......................................................................................................................................... 24
About ......................................................................................................................................................... 25

Index 0

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Part

I
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1 doPDF

1.1 Installing doPDF

1.1.1 System requirements
To install doPDF you need administrator rights and one of the following operating systems:
· Windows 10
· Windows 8/8.1 (64-bit)
· Windows 7
· Windows 7 (64-bit)
· Windows Server 2016
· Windows Server 2012
· Windows 2008 Server R2 (64-bit)
· Windows Vista
· Windows Vista (64-bit)

doPDF requires .NET framework installed (version 4.6). If it's not already installed, it will prompt
the installation of .NET during the setup. Installation of doPDF will resume automatically after the
framework is installed.

It needs approximately 200MB of free space.

1.2 Using doPDF

1.2.1 Introduction
With doPDF you can create PDF files in several ways: using the doPDF Start page, the add-ins for
Microsoft Office or printing directly to the doPDF driver.

DOPDF START PAGE

This start page can be opened from the program's start group. In Windows 10/8 type doPDF on
the Start page and click on doPDF from Apps to open it. In Windows 7 or previous go to Start-
>Programs->doPDF and click on the executable file called doPDF.

The doPDF start page will let you quickly convert a document to PDF by selecting the document
and clicking on Create. However, it will use the default settings of doPDF to create the PDF file.
So, if you need those changed either modify them before creating the PDF or create the PDF by
printing it directly to the doPDF printer driver.

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Create one document

The Create one document tab is selected by default when you first open the application. Using
the options here you can convert a single document to PDF at a time. You can read more about the
single document conversion here: Create one document

This start page also contains some details on how you can create PDF files. These are only
informative and offer the user more information about the other options that can be used to
create PDF files.

ADD-INS FOR MICROSOFT OFFICE

During installation doPDF gives the option to install add-ins for Microsoft Office applications. By
default is checked and it will add in the supported Microsoft Office applications (for now is
available in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher and
Microsoft Visio) another tab called novaPDF that will let users create PDF files directly from the
Office interface by simply clicking a button.

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Using add-ins for Microsoft Office to create PDF files - advantages:

· Converts hidden hyperlinks. When the Office document contains a hyperlink (clickable text
that points to an external site or file) that can be converted to a clickable active link in the
resulting PDF document too. The other two methods for creating PDF files with doPDF
cannot convert hidden hyperlinks (only visible ones).
· Easier bookmark conversion. When converting a document created with Microsoft Word to
a PDF using the add-in, you have the option to automatically detect bookmarks and add
them in the PDF too. This means that you don't have to define any bookmark rules for the
conversion, as needed when printing directly to the printer driver.
Using add-ins for Microsoft Office to create PDF files - disadvantages:
· Office applications only. The add-ins work only with Microsoft Office applications, so it
cannot be used from other applications.
Read more about doPDF add-ins for Microsoft Office on the Create PDF from Microsoft Word,
Create PDF from Microsoft Excel, Create PDF from Microsoft PowerPoint, Create PDF from
Microsoft Publisher and Create PDF from Microsoft Visio sections.

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DOPDF DRIVER
The previous two options mentioned for creating PDF files rely on the doPDF printer driver, as
this is the program that actually does the conversion. doPDF is installed as a virtual printer, so it
will be shown as an actual printer in the Printers list. This means that you can create PDF files from
any application that allows printing if you "print" that document to the doPDF printer driver. This
is done in the same way you would print to a regular printer, meaning you have to open the
document, go to File->Print, select doPDF as the printer and then click on Print.

Using doPDF printer driver - advantages:

· Converts to PDF from any applications. It will let you convert to PDF any type of document
that supports printing. The conversion is done in the same way you would print to a regular
printer, just that instead of the regular printer you'll have to select the doPDF printer driver.
Using doPDF printer driver disadvantages:
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e. www.
novapdf.com will be converted, but not novapdf.com), unlike the doPDF add-ins for
Microsoft Office (which can convert hidden hyperlinks too).
Read more about doPDF printer driver on the Create PDF from any application section.

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1.2.2 Getting Started

1.2.2.1 Create one document
The Create one document tab is selected by default when you first open the application. Using
the options here you can convert a single document to PDF at a time.

The Create one document tab is selected by default when you first open the application. Using
the options here you can convert a single document to PDF at a time.
To convert a file to PDF in the Select file field enter the path to the document you want converted
into PDF or use the Browse button to select it. Once you selected the document click on the
Create button. This will start the application associated with the document you selected and will
ask you where to save the PDF file.

This start page also contains some details on how you can create PDF files. These are only
informative and offer the user more information about the other options that can be used to
create PDF files.

Using doPDF start page to create PDF files - advantages:

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· Quick access. The start page is quickly accessible from the doPDF start menu group. Simply
type for doPDF in Windows 8's Start page and click on doPDF from the Apps results, or click
on the Windows button, go to Start->Programs->doPDF group and click on the executable
file in Windows 7 or previous. This will launch the start page and let you select a document
to convert to PDF.
Using doPDF start page to create PDF files - disadvantages:
· Difficult to change preferences. The start page is meant for quick access to convert a
document. Thus it will use the default settings of the doPDF printer for creating the PDF
files. In order to use custom settings, you'll have to change those before the printing.
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e. www.
novapdf.com will be converted, but not novapdf.com), unlike the doPDF add-ins for
Microsoft Office (which can convert hidden hyperlinks too).
1.2.2.2 Tools
The Tools section gives you quick access to print one/multiple documents, manage the printers,
monitor printing progress, check for updates, change language and password protect the
interface.

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Getting started
Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those
sections).

Tools
From this section you can set the user interface Language and configure the frequency of Updates
.

1.2.2.2.1 Language
The Language page allows you to set the language for the interface of the program.

LANGUAGE

Use user's regional settings

If you check this option, the language will be automatically selected depending on each user's
regional setting. If the user language is not available in doPDF, the default language is chosen
(English).

Select Language
If you want all users to use the same language, select one of the languages available from the
Select language combo-box.

TRANSLATOR
For each language you'll see here details regarding the person/company that translated the

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interface of doPDF.
1.2.2.2.2 Updates
The Updates window allows you to set how often to check for updates and to disable it.

CHECK FOR UPDATES

Automatic check for updates

This option is checked by default and will connect to the Internet to see if there are new updates
for the application with the defined frequency. If you uncheck this option you won't be notified
of new updates until you check manually by clicking on the Start check for updates button.

Frequency
You can choose to check for updates Daily (not recommended), Weekly (default value) or
Monthly. When an update is found it will display the doPDF Updates window with details about
the update.

DOPDF UPDATES

Version history
If updates are detected you'll see a list of fixes, updates and new features in the version history
section, grouped by version and build number. You can start the download of the new version by
accessing the Click to download link.

News
Occasionally we will post news items that will show in the update window. When this window is
opened you can re-check for updates by clicking on the Refresh button.
1.2.2.3 About
The About page contains information about the version you have installed plus the option to
access the licensing information.

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The about window will show the following information:

· Version and build number of the profile manager and printer manager, in parenthesis you'll
also the the version of the printer driver used
· Windows version and edition (for support inquiry purposes)
·
· Miscellaneous information regarding the other products developed by the company as well
as copyright information
1.2.3 Create PDF from any application

Creating PDF Files

doPDF installs itself as a virtual printer driver. To create PDF files from any application, you just
have to print your documents to the doPDF like you would print to a normal printer, or you can
start the doPDF Start page from the program group, Browse for the document you want to

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convert and press Create.

HOW TO CREATE PDF FILES FROM DOCUMENTS CREATED WITH MICROSOFT WORD
During installation, doPDF will ask if you want to install an add-in for Microsoft Office. With that
add-in installed, you can create PDF files from any Office application without having to go to File-
>Print. You just have to click on the doPDF tab, and then on the Save as PDF button to create the
PDF file.

However, if you chose not to install the add-in, you can still create PDF files from all Microsoft
Office applications, but in the general form that of printing to it like to a regular printing. To
create PDF files from documents created with Microsoft Word (without using the add-in), follow
these steps:
1. Open the document that you want to convert to a PDF file
2. Go to File->Print and select doPDF from the printers combo-box
3. Click on Print and choose a location for your PDF file

HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD

1. Open the document that you want to convert to a PDF file
2. Go to File->Print, click Print and select doPDF from the list of printers
3. Click on Print and choose a location for your PDF file

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HOW TO CREATE PDF FILES FROM NOTEPAD

1. Open the NotePad document that you want to convert to a PDF file
2. Go to File->Print and select doPDF from the list of printers
3. Click on Print and choose a location for your PDF file

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Printing a test page

After installation you can test if doPDF is working properly by printing a test page.

To print a test page in Windows 10/8:

1. Go to Start, type printers and open from the Settings results Devices and Printers
2. In the Printers section, right-click doPDF and select Printer Properties
3. In the doPDF Printer Properties window, click on Print Test Page
4. You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.
5. After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page.

To print a test page in Windows 7:

6. Go to Start and click on Devices and Printers
7. In the Printers window, right-click doPDF and select Printer Properties
8. In the doPDF Printer Properties window, click on Print Test Page
9. You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.
10.After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page.

To print a test page in Windows Vista, XP or Windows 2003 Server:

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1. Go to Start and click on Printers and Faxes (if you have the Classic menu go to Start-
>Settings->Printers and Faxes)
2. In the Printers and Faxes window, right-click doPDF and select Properties
3. In the doPDF Properties window, click on Print Test Page
4. You will be prompted to select a location and name for the test PDF file. Choose one and
click Save.
5. After the PDF was created and saved, it will open in your default PDF reader and you will
see the printed test page.

Accessing the doPDF Printing Preferences

You can access the Printing Preferences window and change the various settings available.

To access the doPDF Printing Preferences window in Windows 10/8:

1. Go to Start, type printers and open from the Settings results Devices and Printers
2. In the Printers section, right-click doPDF and select Printing Preferences
3. doPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available

To access the doPDF Printing Preferences window in Windows 7, Vista, XP and Windows 2003
Server:
1. Go to Start and click on Printers
2. In the Printers window, right-click doPDF and select Printing Preferences
3. doPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available

To access the doPDF Printing Preferences window in Windows 2000:

1. Go to Start and click on Printers
2. In the Printers window, right-click doPDF and select Printing Preferences
3. doPDF Printing Preferences window will be displayed and you will have the option to
change the various settings available
1.2.3.1 Save PDF file
This window lets you choose where to save the PDF file, whether to remember the folder you
saved it in for the future or not, to embed or not the used fonts and choose the quality of the
images in the resulting PDF.

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File selection/name
Enter a filename (including its path) for the PDF that will be generated, or use the Browse button
to select a location for it. Once the location is selected, click OK to actually create and save the
PDF.

PDF OPTIONS
Choose a the printing quality for the resulting PDF. The Smallest file will result in creating a PDF
with a small size, while the Best quality will create one with better image quality.

Best quality
If this option is checked the resulting PDF file will be larger than by using the Small file option,
however the quality of the images will be better. This option is recommended if you need a PDF
file that's suitable for printing, where the quality of images is important. If you need a PDF file to
put on the web or to send via email, you should use the Small file option to reduce its size.

Medium
You can choose this option if you want a balance between the quality of the resulting PDF and its
size.

Smallest file

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This option is checked by default and the compression engine used in this case optimizes the
resulting size of the PDF file. This option is recommended in most cases when you need to send
the resulting PDF file via email, put it on the web or use it for distribution. It's a balance between
size of the resulting PDF file and the quality of images, so if you need to have higher quality
images in the resulting PDF files select the Best quality option.

Embed all used fonts

If this option is checked, the fonts used in the original document will be embedded in the PDF
file. While this ensures you that the recipient will see the PDF with the same fonts used in the
original document, it also has the disadvantage that the filesize of the resulting PDF is larger than
without using the Embed fonts option. Only the characters used in the original document will be
embedded, to avoid having unnecessary font characters included (doPDF does font subset
embedding).

PREFERENCES

Add document info

If this option is checked, the resulting PDF file will have the metadata information that you set in
Document info (title, subject, keywords, author, creator).

Always use this folder

If you check this option, the path where you will save the PDF will be remembered and offered as
a default saving location the next time you will save a PDF. By default this is unchecked.

ACTIONS

Open file
If this option is checked, the resulting PDF file will be opened in the default PDF reader. If you
don't want to see the resulting PDF file automatically, uncheck it and click OK.

The resulting PDF will be opened automatically with the default PDF viewer (i.e. Adobe Reader).
The PDF will be displayed according to the PDF view options set by default in your viewer. If you
want to display the PDF in a different view (i.e. Single Page Continuous which allows scrolling
pages, or Two Pages side by side) you'll have to go into preferences/options for the PDF viewer
and change the default viewing options.
1.2.3.1.1 Document info
The Document Info allows you to define what metadata information gets saved in the resulting
PDF file. This information will be displayed in the properties of the PDF.

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Title
Sets the title for the printed document. Default is empty. This title will only show up when
viewing the properties of the resulting PDF, only changes in the document metadata.

Subject
Sets the subject for the printed document. Just as the Title, it will only show up in the metadata
properties for the document. Default is empty.

Keywords
Sets the keywords for the printed document as it will be displayed in the document properties.
Default is empty.

Author
Sets the author of the printed document as it will be displayed in the document properties.

Creator
By default it shows information about the application that generated the PDF file, however this
field can be modified to any custom value.

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1.3 Configuring doPDF

1.3.1 Printing Preferences
1.3.1.1 Settings
The main page of the Printing Preferences window allows you to set basic options for the resulting
PDF:
· select the page size (i.e. A4, Letter)
· choose a different orientation (portrait, landscape)
· create multiple copies of the same document
· set resolution for images or scale the entire page

PAGE SIZE
This group allows you to modify the size of the resulting PDF document. You can select a

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predefined form from the drop down list.

You can also select Custom and enter your own Width, Height and Unit for the current conversion.

ORIENTATION
Specifies how the page is positioned. Available options are Portrait and Landscape. The
orientation can also be set from the printing application.

Portrait
Portrait orients the print vertically (longest edge of the page is vertical).

Landscape
Landscape orients the print horizontally (longest edge of the page is horizontal).

COPIES
Specifies how many copies of the original document you want to include into the PDF and if you
want the pages collated.

Collate
If you need multiple copies of the original document in the PDF you can set here if you want the
pages collated (ordered as P1-P2-P3-P1-P2-P3) or grouped (ordered as P1-P1-P2-P2-P3-P3).

GRAPHIC
Specifies the resolution and scale of the document.

Resolution
You can set the printing resolution between 72 and 2400 dpi by selecting the default values from
the drop down list or entering a different value. A smaller resolution results in smaller PDF file,
but lower image quality, while a higher resolution means better image quality, but bigger PDF
file. The default value is 300 dpi. The resolution can also be set from the printing application.

Scale
You can set the scale of the document from 1% to 400% by entering a value or pressing the Up and
Down arrows. The scale factor can also be set from the printing application.

NOTE
Some applications allow you to set page size, orientation, number of copies, scale and resolution
from their own printing dialogs. If you open the doPDF Printing Preferences dialog from the
printing application, you will see these settings are automatically updated on the first page.

1.3.1.2 Tools
The Tools section gives you quick access to print one/multiple documents, manage the printers,
monitor printing progress, check for updates, change language and password protect the
interface.

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Getting started
Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those
sections).

Tools
From this section you can set the user interface Language and configure the frequency of Updates
.

1.3.1.2.1 Language
The Language page allows you to set the language for the interface of the program.

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LANGUAGE

Use user's regional settings

If you check this option, the language will be automatically selected depending on each user's
regional setting. If the user language is not available in doPDF, the default language is chosen
(English).

Select Language
If you want all users to use the same language, select one of the languages available from the
Select language combo-box.

TRANSLATOR
For each language you'll see here details regarding the person/company that translated the
interface of doPDF.
1.3.1.2.2 Updates
The Updates window allows you to set how often to check for updates and to disable it.

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CHECK FOR UPDATES

Automatic check for updates

This option is checked by default and will connect to the Internet to see if there are new updates
for the application with the defined frequency. If you uncheck this option you won't be notified
of new updates until you check manually by clicking on the Start check for updates button.

Frequency
You can choose to check for updates Daily (not recommended), Weekly (default value) or
Monthly. When an update is found it will display the doPDF Updates window with details about
the update.

DOPDF UPDATES

Version history
If updates are detected you'll see a list of fixes, updates and new features in the version history
section, grouped by version and build number. You can start the download of the new version by
accessing the Click to download link.

News
Occasionally we will post news items that will show in the update window. When this window is
opened you can re-check for updates by clicking on the Refresh button.
1.3.1.3 About
The About page of the Printing Preferences contains information about the version you have
installed as well as information about other projects developed by Softland, link to change the
Language and Check for updates.

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doPDF 10 User Manual Copyright © 2020 Softland