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Exploring Relationship of Time Management with Teachers’ Performance

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 Bulletin of Education and Research
December 2016, Vol. 38, No. 2 pp. 249-263

Exploring Relationship of Time Management

with Teachers’ Performance

Hafiz Muhammad Ather Khan* Muhammad Tahir Khan Farooqi**

Atif Khalil***and Imran Faisal****
_______________________________________________________________

Abstract
This study was conducted to measure the relationship with teachers’ time management
techniques and their class performance. Population of the study comprised of Senior School
Teachers (SST) of Sahiwal district of Punjab. For measuring teachers’ time management
techniques a self-developed instrument “Time Management Scale”(TM) was formulated that
was piloted on 100 SSTs with Chronbach alpha value.72 and validity was ensured by expert
opinion. Instrument was administered personally by the researcher and 420 SSTs were
selected by using simple random sampling technique. A positive relationship between
teachers’ time management techniques and their class performance was found. The study also
inferred that teachers’ lesson planning technique were very effective for their class
performance due to affective time management. It was recommended that time management
skills may be included in teacher training programmes to improve teachers’ managerial and
administrational activities.

Keywords: Time Management, Teachers’ Performance, Time Management Techniques,

Senior School Teachers (SST).

*Assistant Professor, Department of Educational Training, The Islamia University of Bahawalpur.

Email: [email protected]
** Assistant Professor University of Okara. Email: [email protected]
*** Ph. D Scholar, Institute of Education and Research, University of the Punjab, Lahore
**** M. Phil Scholar University of Okara. Email: [email protected]
Exploring Relationship of Time Management with Teachers’ Performance 250

Introduction

Time is the most precious thing in the world. Learning about how to
effectively manage time is an important skill that someone will need to acquire to be
successful in his life. Many researchers have given great importance to the process of
time management in every field of life for individuals as well as for whole nation. All
the nations that realized the importance of time, they utilized it in a best way and
finally became capable to compete the other nations in every field of life. The
expectation of success might be increased by appropriately controlling and managing
time in an efficient way. One popular text put its importance in following words, our
time is precious and abundant, so we pass it, save it, waste it, keep it, buy it, kill it,
give it, take it and make it. There are several advantages of learning how to
effectively manage time like increasing motivation, eradicating cramming, and
acquisition of extra time. Learning about time management is also helpful for
minimizing procrastination and reducing anxiety. About the management of time, it is
recommended that one should have only one “to do” list at one time, not several lists
on separate papers at once.

Time management is particularly important for secondary and post-

Secondary school students who have to do exhaustive and severe workloads assigned
from schools, getting from employment and from other several activities. All those
students having better time management skills, gain higher GPAs. In case of such
students, time management is primarily based on preset principles, ideas, practices,
experiences, abilities and tools. The time handling activities for the management of
school operations includes supervision of instruction and staff related issues.

Time management (TM) is an indispensable element of school organization.

It is the art of arranging, scheduling and budgeting one’s time to achieve objectives
(Mohanty, 2003). Time management is universal phenomenon. It is a process which
involves the determination of needs and prioritization of tasks. It is very difficult to
control and manage. Most people think that time cannot be control by itself. Time is
not a material thing that can be easily handled rather than a man has to leech with its
flow. The desire of more free time has been increased from last four to five decades.
According to Green and Skinner (2005) time management points a high inconsistency
between individual’s estimations of time usage and output results.
Ather, Tahir, Atif & Imran 251

It is acknowledged across the globe that time management for teachers is

more important than any other professionals because they are master of the fate of
future generation. As Horng, (2010) and Master, (2013) reported that time
management is an important element for teachers’ effectiveness and school’s results.
Two main components of time management are planning and scheduling of work.
According to Cheng, Mahlke, Warter, Anik and Hwu, (1994) principals’
administration and time management issues are highly related to the performance of
school. Ritchie (2002) reported that school improvement requires a special focus of
heads on time management.

Time management process is the management of personal needs and

aspirations according to their level of importance (Lakein, 1973). As Shahani (1990)
concluded there are three time-management skills viz, making priorities and goals,
time management mechanics, and preference for organization. In this modern age,
time management training is an important aspect of every individual particularly
teachers. According to Hall and Hursch (1982) effectiveness of work is deeply related
to Personal-evaluation of time management. Such personal evaluation of time
management indicates the importance of time management in school organization.

In managing the time, prioritizing the daily tasks is also an effective method
of time handling. For this purpose, one should have to separate and categorize his all
activities according to their importance. It is more suitable to handle less important
tasks intermittently in order to complete the major tasks. It is not suitable to just
switch from one big task to another. Such smaller tasks needed a little more intentions
and thoughts so that they do not reconsider again in next turn (Whetten, 1995). For
most important tasks, suggestion is that do them in your best time. The reason for this
is quite clear. This is because most important task requires more energy and the less
important tasks require less energy or to finish the intended goals. It is the only thing
that makes effective time management tough because individuals should be able to
differentiate the tasks and spend their time on important stuffs that they face every
day. Individuals should understand that the results of their effort (activities) are not
big matters on which they are trying to focus (Chesser, 1994).

Stress is a big factor that affects the time management process. The best way
to address this kind of distracter is to ensure that one should do his tasks effectively
and efficiently and always try to lessen the hurries of work. As Whetten (1995)
concluded two factors, overload of work and lacking in the handling of time, are the
main reasons of anxiety and depression. For avoiding the stress, turning the stuffs
down and staying committed to the work are the best ways of time saving because in
Exploring Relationship of Time Management with Teachers’ Performance 252

this way individuals can complete their allotted work in time. Other propositions for
effective time use are, a) take short intervals in meetings, b) interact instantly to the
others and c) take short and meaningful meetings. This will keep the managers
comfortable and usually helps during prolong meetings (Whetten, 1995). During
meetings with delegations, it is beneficial to direct the subordinates and give
suggestions to the problems. It will help to save time since it distributes the work and
give relieves to the managers during the entire decision making process. Another way
of saving time is by giving focus on every possibility and avoiding from unconscious
interruptions, known as curb interruptions (Lebov, 1980). These interruptions are of
5-10 minutes in lengths and are build-up on each other and have a roll over affect. A
common example of this is a drop-in visitor (interruptions). Many people typically
gave descriptions like about their last weekend or other happenings with them.
Planning, organizing and controlling the different day to day activities may be the
only way to get rid from such interruptions. Many people frequently panic when they
face deadlines and other time constraints against their targets. This all leads the
managers towards procrastination. Many managers faced failure because of
procrastination that is fatal habit, also a biggest source of time wastage (Mayer,
1990). People doing things in such way often lead them towards mistakes. People
should learn how to be delegated with little tasks that are either not as much
important as other.

Time Management Behavior

Planning behavior can be defined as the process of decision making about

which tasks are selected and completed with respect to their prioritization and
removed all kind of distractions faced by the individuals (Claessens,2007 Rutte, &
Roe, 2004). Management of time in terms of managingbehaviors mayreflect as
specific way of setting of goals for activities. According toLocke and Latham (1990)
goal setting habit always enhances the focus, determination and motivation
individuals by setting obvious objectives and targets.

Making short rang and long range planning are two important skills of time
management behavior. These skills with the collaborations of preferences for
organizations are major acting factors that enhance the time management behavior of
individuals at higher levels (Tesser, 1991). Planning of short range objectives
involves the planning of daily and weekly tasks and activities with respect to their
timeframe. Long range planning can be state in terms of planning of different tasks
for longer durations (Macan, 1994). Time management behaviours are encompass on
following four grounds
Ather, Tahir, Atif & Imran 253

1. Time assessment behavior: This behavior is associated with past, present and
future orientations
2. Time management and self-awareness: This includes the acceptance of tasks
and activities and their responsibilities
3. Planning behavior: Planning like setting goals, task’s prioritization and
handling the group tasks.
4. Monitoring behavior: It includes the observation one’s usage of time during
performing activities. This develops a feedback loop that minimize the other
interruptions

Time management behavior can be characterizes as worthwhile thing that

requires to be managed efficiently and acts as a key indicator of managerial
economical edge (Rutte & Roe, 2007). Management of time describes those
behaviors that aim at accomplishing an operative time usage in acting on definite life
orienting actions (Claessens, 2007). Many professions gave high demands on
individuals’ time. Britton and Glynn (1989) inferred them as rationally productive
individuals; usually possess some extra things that are necessary to perform the tasks
within a certain time span. Now such professions become more creative way to
complete different job related activities even in the scarcity of time and other
resources.

In the perspective of school administration, a little work has studied time

management on the other hand relatively a large amount of literature had examined
the idea of time managing the organizational level. In developing countries like
Pakistan, it is need of time to be adopted a certain type of constructive time
management behaviors necessary for institutions and schools and emerging issues
and their anticipations for the development of institutions. It will be the effective
capacity of administrators’ capabilities to promote school improvement programmes.
Many theorizers like Epel and Bandura (1999), Carver and Scheire (1998) work on
Self-regulation, proposed that individuals can be varying in different aspects related
to cognition and motivation which in terms enhancing behavior toward the
attainments of certain goals. Highly motivated individuals set some proximal and
valued goals and their current position and capabilities make them able to gain these
goals. (Zimmerman & Schunk, 2004). These individuals are learning oriented instead
of achievement oriented. Moreover, they comprehend that various learning activities
require different strategies. Goal setting theory described that the actions of
individuals can be directed by conscious control of mind with the help of setting
goals (Locke & Latham, 1990). Therefore, everyone can understand the importance
of setting goals habit. So, it will act as an effective motivational technique.
Exploring Relationship of Time Management with Teachers’ Performance 254

Factors of affective Time Management

Effective management of time needs precise techniques and excellent

planning behaviors. Literature proposed the proper use of time in effective way
results productivity and high efficiency. For this purpose, it is necessary to keep time
logs, prioritization of intended tasks and creating to-do lists on a certain work place
(Macan, 1994 & Claessens, 2007). Literature described the three widely used factors
of good time management in every area of life (Tesser & Britton 1991).

1) Planning of Short-duration: It can be defined as the ability of individual to set

and organize daily life tasks for short interval i.e. (within a day or week)
2) Planning of long duration: Long-range planning can be defined as the
capacity of individuals to manage their activities and tasks for a longer period
of time (e.g., set achievable targets for a quarter of year or a year).
3) Time related attitude: Time attitudes may be referring as personal orientation
of individuals towards best use of their time construct that can maintain the
agency of their time spent.

Another categorization of good time management is deduced from the study

of Britton and Tesser’s (1991) that also agrees on commonly accepted schemas of
good time management which are based on goal-setting techniques, prioritization of
tasks and preferences for organizations.

Time Management vs. Job Performances

The individual that gives great attention to their tasks always shows higher
outcomes. Better time management will enhance the worker’s productivity and
enables them to work in smarter ways (Green & Skinner, 2005). Likewise, Jamal
(1984) studied that effective time management reduces job stress and increases the
job performance of employees. Claessens (2004) acknowledged that better time
management give more control of individual to his time and resultantly decreases
thework anxiety and higher the job performance.

Good time management can be proved as a good predictor of other factors

that are associated with job performance. All those professionals who have good time
management showed lower emotional exhaustion and have less job-related fatigue
contributors of time management training also exhibit higher level of balance
between work and home (Green &Skinner, 2005).
Ather, Tahir, Atif & Imran 255

Time Management Skills

Time management skills are those proficiencies that an individual used to

manage its time. These skills are also very important for teachers. Researches showed
that time management skills are positively related to intrinsic motivation. Individuals
with different natures and characteristics deal in a different way with time
management. Time management of people, at different conditions of job-environment
becomes personal characteristic (Claessens, 2007). Time management skills are
closely related to time management behaviours. Time management skills can have
represented as output results of time management behaviour. Teachers having better
time management skills are more productive and efficient. Good time management is
also a time management skill. Previous researches described it as productive time
stockpile (Robinson, Lloyd, & Rowe, 2008; Horng, 2010;Lebov, 1980).

Training for managing time is also very important. There are a large number
of institutions and training centers available that are widely used for the training of
teachers both at public and private levels in America (Claessens, 2007). The time
management skills that are associated with the teachers are the basic elements of his
profession. Teachers that are not rushed during class instruction, showed better class
performance. The decisions related to time management are important for
effectiveness of teachers and school’s results (Horng, 2010; Master, 2013).

According to (Robinson& Rowe, 2008) these are some important time

management skills are: patience, analysis, flexibility, awareness, information, available
time, allocated time, engaged time, academic learning time, pacing, and transition time.
Another skill is added by Boniwell (2004) as perceived control over time and perceived
control over time is not directly interconnected to human welfare; therefore, it was
found that the perceived control over time is independent of the amount of time spent in
numerous undertakings which are beneficial to human welfare.

Statement of Problem

Nobody can deny the importance of time management in any sort of

activities. Globally, teachers have to perform many tasks and activities for creating
an effective and efficient teaching-learning environment. Therefore, usually teachers
in Pakistan face failure in appropriate time management skills during teaching
sessions. They find a serious constraint to manage the proper time during teaching in
order to improve the effective learning among the students. However, this study
aimed to investigate time management techniques of teachers and its effect on
teachers’ performance.
Exploring Relationship of Time Management with Teachers’ Performance 256

Methodology

Nature of study

The current research was descriptive in nature and was conducted through
survey in Sahiwal district in province of Punjab, Pakistan.

Population of the Study

Population of the study comprised on the secondary school teachers of

Sahiwal district of province Punjab. (www.schoolportal.punjab.gov.pk).This study
includes total 84 secondary schools.

Sampling Procedures

A total number of 360SSTs were selected by simple random sampling

technique. The sample included 173 females and 187 male SSTs.. For the collection
of data, 5 SSTs from each school were randomly selected and target sample was 420.
But only 360 respondents provided complete information according to the
requirements.

Instrumentation

Performance of the students was delimited to their academic achievement and

was calculated from their BISE (Sahiwal) results. For this purpose, their gazette result
2013 for the subject of English class 10th was used. The performance of the students
was determined from their percentage result for the subject of English as per teacher
and data of time management was correlated. Moreover, a self-developed
questionnaire was used for data collection about Time Management Skills of teachers
and demographic variables. Research instrument was made valid through expert
opinion. Likewise, it was pilot tested on 100 teachers who were not included in final
data collection. Reliability of the research tool was found 0.72.
Hypotheses Testing
Ho There is no significant relationship between teacher’s time management
techniques and their performance.
Table 1
Relationship between teacher’s time management techniques and teachers’ performance
Respondent N Mean S.D Correlation (r) P-Value
Time management techniques 360 2.34 0.425
0.318 0.02
Teachers’ performance 360 2.49 .824
Ather, Tahir, Atif & Imran 257

As table No. 1 revealed that Pearson r value (0.318) indicated that relatively
low but significant relationship was found between time management and teachers’
performance at p=0.02<0.05. It is therefore concluded that there exists a significant
relationship between teacher’s time management techniques and their performance at
secondary level.

Table 2
Factors of time management techniques correlation to teachers’ performance
Relationship Mean S.D (r) P-Value
Engage time 3.17 0.375
0.128 0.009
Performance 2.49 .824
Prioritization of tasks 3.03 0.432
0.643 0.562
Performance 2.49 .824
Setting goal techniques 4.05 1.228
0.220 0.510
Performance 2.49 .824
Perceived control over time 4.13 0.342
0.052 0.021
Performance 2.49 0.824
Lesson planning techniques 2.333 0.357
0.530 0.000
Performance 2.49 0.824
Pacing of instruction 1.37 0.484
.055 0.047
Performance 2.49 .824
Experience 2.269 1.051
0.077 0.014
Performance 2.49 0.824
N=360, p<0.05

Table No. 2 shows Pearson r value (0.128) is significant at α=0.05 as

p=0.009< α=0.05 for correlation between engage time and teachers’ performance. It
is therefore concluded that there exists a significant relationship between teachers
engage time and teachers’ performance. Table 2 also reveals that Pearson r value
(0.643) is insignificant at α=0.05 as p=0.562> α=0.05. It is therefore concluded that
there exists no significant relationship of teacher’s prioritization of tasks and their
performance. Pearson r value (0.220) is insignificant at α=0.05 as p=0.510> α=0.05.
It is therefore concluded that there exists no significant relationship between teachers’
setting goals technique and their performance at secondary level. Pearson r value
(0.052) is significant for perceived control over time and teachers’ performance at
α=0.05 as p=0.021< α=0.05.It is therefore concluded that there exists a significant
relationship between perceived control over time and teachers’ performance. It was
found that Pearson r value (0.530**) was significant lesson planning technique and
teachers’ performance, at α=0.05 as p=0.000< α=0.05. It is therefore concluded that
there a significant relationship between teachers’ lesson planning techniques and
students’ performance. Pearson r value (.055) is significant for teachers’ pacing of
instruction and performance at α=0.05 as p=0.047< α=0.050. It is therefore concluded
that there exists asignificant relationship between pacing of instruction and their
Exploring Relationship of Time Management with Teachers’ Performance 258

performance.Table 2again, shows that Pearson r value (0.077) is significant at α=0.05

as p=0.014<α=0.05. It is therefore concluded that there exists a significant
relationship between teachers’ experience based time management and their
performance.

H02 There is no significant difference between female and male teachers’

time management techniques.

Table 3
Difference between male and female teachers’ time management techniques
Variable Respondent N Mean S.D t P
Female 174 2.44 .890
Teachers’ performance 1.454 0.032
Male 186 2.53 .758
Female 174 2.27 1.18
Teaching experience .112 0.911
Male 186 2.26 0.91
Female 174 1.24 .426
Time management -5.376 0.000
Male 186 1.50 .501
Urban 226 1.87 .449
Teachers’ performance -1.943 0.0453
Rural 134 1.96 .396

From Table 3 shows that t-value (1.454) significant at α=0.05 as p-

value=0.032> α=0.05 but Cohen’s (1988) effect size (d=0.109) is less than 0.2. It is
therefore concluded that there is a no significant difference of teachers’ performance
between female and male. Above table indicated that t-value (.112) was insignificant
at α=0.05 as p value=0.911> α=0.05. It is therefore concluded that there is no
significant difference between female and male teachers was there with respect to
their experiences. It was also found that male teacher’ time management (M=1.50,
SD=.501) is better than female teachers (M=1.24, SD=.426), t (359) =-5.376, p
=0.000< α=0.05. It is therefore concluded that male teachers’ time management
techniques are better than female teachers. It was investigated that rural teachers’
performance was better (M=1.96, SD=.396) than urban teachers (M=1.87, SD=.449),
t (359) =-1.943, p=0.0453<0.05, Cohen’s d=0.213>0.2. It is therefore concluding that
rural teachers’ time management techniques are better than urban teachers.

Discussion

Effective use of time has long been recognized as a crucial factor for success
in many different fields and many practical techniques have been devised for
improving time management. Important factors studied in researches are perceived
control over time, engaged time, setting goals, priorities, time mechanics, pacing,
time management behavior and time perspective (present, past and future). In this
Ather, Tahir, Atif & Imran 259

research factors like academic learning time, teachers engaged time and time
allocation for study are found more effective than other factors. However, in past
studies, seven time-management skills or behaviors can be considered essential to
effective time management due to their repetitive prominence in the literature: (a)
time analysis, (b) planning, (c) goal setting, (d) prioritizing, (e) scheduling, (f)
organizing, and (g) establishing new and improved time habits (Barkas, 1984;
Hellsten & Rogers, 2009). These factors are directly associated with performance of
teachers.

According to Soucie (1986), setting goals technique of time is a habitual

characteristic of time management but this research showed that setting goals
technique did not related to the performance of teachers in class room instead of that
this research focuses on lesson planning technique is more effective than setting
goals. Setting goals technique is not suitable for teachers because in this way teachers
will teach like a robot to achieve their goals and there will be lack of creativity and
innovation in class.

Current research argues that allocation of time for different classroom

activities is very effective component of time management. The results of Jordan’s
(1989) study favors the study at hand by describing that time allocation for activities
and tasks will manage the time of individual more productively. Time management is
a process in which people completed their tasks more effectively (Schuler, 1979).
This study showed the same results as previous studies describing that individuals
who have previous time management training also appear to engage more frequently
in time management behaviors (Britton &Tesser, 1991; Hellsten & Rogers, 2009;
Macan, 1994; 1996; Macan et al., 1990; Orpen, 1993; Simons & Galotti, 1992;
Williams, 1995; Woolfolk & Woolfolk, 1986).

Conclusions

The current study investigated that there is a significant relationship between

teachers’ time management techniques and their class performance. It means the
teachers’ that have better time management techniques, showed high performance.
On the other hand teachers with poor time management skills showed low class
performances. It was found that by enhancing the engaged time technique, the class
performance of teachers is also enhanced. Moreover, setting goals technique and
prioritization of time management techniques did not significantly contribute in
performance of teachers. It is also observed that, there is a significant difference of
time management techniques of female teachers and male teachers. It was found that
Exploring Relationship of Time Management with Teachers’ Performance 260

there is relatively high relationship between teacher’s lesson planning techniques and
their class performance. This study also demonstrated that management of available
time is directly related to their class performance. Hence, the teachers, that have
better ability to manage available time for their all necessary class activities, showed
better class performances. The present study elaborated that there is a direct
relationship between experience teachers’ time management techniques and their
class performance. This study also depicted that the time management techniques of
female and male teachers with respect to their professional experience was also
different. This difference is gender based and may be due to innate abilities to
manage the things and multitasking.

Recommendations

Time management techniques may be taught at teacher training courses.

Moreover, time management techniques may be the part of pre-service teacher
education programmes. As lesson planning also has positive relationship with
performance of teachers so this section of training may also be enhanced. Finally, this
study had a little sample size due to financial and time constraints, studies like this
may be conducted with a larger sample.

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