Lecture 3 - Microsoft Word Office

Nawroz University
College of Engineering
Introduction
Computer Online vs offline
Skills Getting Started with Word
Explore Window in Word

Office
Microsoft Word Office
LECTURE THREE
Introduction
Microsoft Office Word allows you to create

and edit personal and business documents,
such as letters, reports, invoices, emails and
books.
By default, documents saved in Word 2010

are saved with the .docx extension
Introduction
Microsoft Word can be used for the following
purposes −
• Creating documents with a various graphics

including pictures, charts, and diagrams.
• Storing and reuse readymade content and
formatted elements.
• Designing different documents such as
resumes or invitation cards etc.
On web version (Office 365)
Vs
On desktop version
Office 365 vs desktop version
• On the web version (Office 365) uses user name
and password, while desktop version requires
serial number.
• On the web version of Microsoft Word, you can’t
add captions, citations and bibliography.
• There is no support for advanced collaboration
such as Track Changes, merge, compare and
combine documents.
Office 365 vs desktop version
• No support for advanced page layout tools and
advanced printing tools.
• Unlike the desktop version of MS Office, you
don’t have a full set of Reference and Researcher
tools.
• You can’t insert videos inside a word document
• Watermarks are not supported on the web
version of Microsoft Word.
Getting Started with
Word
Either double-click the Word icon (if
it is on your desktop)
Or click Start, All Programs, then click

Microsoft Office Word 2007 (Note:
depending on how your computer is
set up, you might need to click Start,
All Programs, Microsoft Office,
Microsoft Office Word 2007)
We will discuss how to get started with Word
office.
Step 1 − Click the Start button.

Step 2 − Click the All Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu
and click it.
Step 4 − Search for Microsoft Word 2010 from the
submenu and click it.
This will launch the Microsoft Word application

and you will see the following window.
What the screen parts mean
Title bar Shows the name of your document
Office button Click this to see a menu of options, such as printing, saving
and closing
Ribbon The Ribbon is where you can find all the functions you will
need to create and edit your document, grouped by related
commands
Ribbon tab A ribbon is displayed by selecting its Ribbon tab
Status bar Shows details about your document, such as the page you are
on, the language setting etc.
Quick Access Toolbar A group of useful buttons, such as Save and Undo
Task pane Sometimes a context-sensitive task pane is displayed at the
side of the screen – this lets you choose further options
related to the task in hand
A typical keyboard
Backspace Delete
Tab
Caps Lock
Shift
Space bar Enter

What the keys do
Shift Press this to type a capital letter or the top character

when two appear on a key (e.g. Shift + 3 = £)
Caps Lock Press once to type a whole sentence in capitals.
Press the key again when you want to stop typing
capitals
Backspace Press to delete the character to the left of where the
cursor is flashing
Delete Press to delete the character to the right of where the
cursor is flashing
Tab Use this to advance the cursor to the next tab stop
Enter Use this when you want to go to a new line
Space bar Press to insert a black space (e.g. between words)
Saving your work
Click the Office button, and then click
Save on the menu
that appears
On the Save As dialogue box, type a
name for your file in the File name:
text box
In the Save in: list box, select a folder
to save your file in
Click the Save button
Saving as another file type
Click the down-arrow on the right of ➢ Web Page saves in a format suitable for
the Save as type: box, to see options to viewing in a web browser
save a file as ➢ Rich Text Format files can be opened in
another type other word-processing packages
➢ Plain Text files can be imported into another
type of package
➢ Document Template creates a template on
which you can base other documents
➢ You can save a file so it can be read in an
earlier version of Word
Opening an existing
document
Click the Office button
Either click a file on the list of recently
opened documents
Or click Open, then navigate to the file you
want and click the Open button
Inserting a paragraph
Place the text insertion point at the very end of the paragraph that is before
where you want the new one
Press Enter – text after the insertion point will be moved down
the page
Type the new text
If you want to join two paragraphs together, simply place the text insertion
point at the end of the first paragraph, and then press Delete until the
second paragraph follows directly on from the first
Previewing
Check your document thoroughly
Click the Office button, move the
mouse pointer over Print on the
menu and then click Print Preview in
the right-hand pane
Your letter will appear on the screen
exactly as it will be printed
Click the Close Print Preview button
in the Preview group on the Print
Preview ribbon to exit the
Print Preview
Printing
Click the Office button, and select
Print
In the Print dialogue box, choose
➢ A printer
➢ The pages to print
➢ The number of copies to print
Closing Word
Click the Office button
Click Exit Word on the
window that appears
File Tab
The File tab replaces the Office button from Word
2007. You can click it to check the Backstage view.
This is where you come when you need to open or
save files, create new documents, print a document,
and do other file-related operations.
Quick Access Toolbar

This you will find just above the File tab. This is a
convenient resting place for the most frequently used
commands in Word. You can customize this toolbar
based on your comfort.
Ribbon
Ribbon contains commands organized in three
components −
• Tabs − These appear across the top of the
Ribbon and contain groups of related
commands. Home, Insert, Page Layout are
examples of ribbon tabs.
• Groups − They organize related commands;
each group name appears below the group on
the Ribbon.
• Commands − Commands appear within

each group as mentioned above.
Help
The Help Icon can be used to get word
related help anytime you like. This provides
nice tutorial on various subjects related to
word.
Zoom Control
Zoom control lets you zoom in for a closer look
at your text. The zoom control consists of a
slider that you can slide left or right to zoom in
or out; you can click the + buttons to increase
or decrease the zoom factor.
Help
The Help Icon can be used to get word
related help anytime you like. This provides
nice tutorial on various subjects related to
word.
Zoom Control
Zoom control lets you zoom in for a closer look
at your text. The zoom control consists of a
slider that you can slide left or right to zoom in
or out; you can click the + buttons to increase
or decrease the zoom factor.
View Buttons
The group of five buttons located to the left of
the Zoom control, near the bottom of the
screen, lets you switch through the Word's
various document views.
•Print Layout view − This displays pages

exactly as they will appear when printed.
•Full Screen Reading view − This gives a

full screen view of the document.
•Web Layout view − This shows how a
document appears when viewed by a Web
browser, such as Internet Explorer.
•Outline view − This lets you work with

outlines established using Word’s standard
heading styles.
•Draft view − This formats text as it appears

on the printed page with a few exceptions. For
example, headers and footers aren't shown.
Most people prefer this mode.
Document Area
This is the area where you type.
Status Bar
This displays the document information as well
as the insertion point location.
Dialog Box Launcher

This appears as very small arrow in the lower-
right corner of many groups on the Ribbon.
Ruler
The Ruler is located below the Ribbon around
the edge of the document. It is used to change
the format of the document, i.e. it helps you align
the text, tables, graphics and other elements of
your document.
How to Insert Text in MS Word
The basic steps to insert text or to create a

new document in Word are listed below;
• Go to the start menu and look for

Microsoft Word icon
• Click the icon to open the Microsoft
Word
• You will see a blinking cursor or insertion
point in the text area below the ribbon
How to Insert Text in MS
Word
• Now, as you start typing,

the words will appear on
the screen in the text
area
• To change the location
of insertion point press
spacebar, Enter or Tab
keys.
How to Copy and Paste Text in MS Word
Word offers different methods to copy and

paste text. Some of the popular methods are
given below;
Method 1:
•Select the text you want to copy
•Select the Home tab and click the Copy command
•Place the cursor where you want to paste the text
•Click the Paste command in Home tab
Method 2:
• Select the text
• Place the cursor over the text and right click the
mouse
• A menu will appear; with a left click select the
"Copy" option
• Now, move the cursor to a desired location and
right click the mouse
• A menu will appear; with a left click select the
'Paste" option.
Method 3:
• Select the text

• Use Ctrl + C
• Now, move the cursor to a desired location and
• Use Ctrl + V.
List of basic computer shortcut keys:
• Ctrl + A--Selects all text.
• Ctrl + X--Cuts the selected item.
• Ctrl + C--Copy the selected item.
• Ctrl + V--Paste the selected item.
• Home -- Takes the user to the beginning of the current
line.
• Ctrl + Home--Go to the beginning of the document.
• End -- Go to the end of the current line.
• Ctrl + End -- Go to the end of a document.
• Shift + Home -- Highlight current position to beginning of
the line.
• Shift + End -- Highlight current position to end of the line.
How to Correct Errors in Ms Word
• Word informs you in different ways for different

errors;
• If there is any contextual error in the document, it
will underline the text with blue line.
• If there is any spelling error in the document, it
will underline the text with red line.
• If there is any grammar error in the document, it
will underline the text with green line.
How to Change Text
Case in MS Word
• Select the text you want
to change
• In Home tab locate the
Font group
• Click the drop-down arrow
in 'Change Case' button
• It displays text case menu
• Select the desired case
with a left click
How to Change Text Alignment in MS Word
• Select the content you want to modify
• In Home tab locate the Paragraph group
• It has four alignment options.
Bold, Italic and Underline Commands in MS
Word
• Bold: It allows you to
Bold the text of your
document
• Italic: It allows you to
Italicize the text of your
document
• Underline: It allows you
to underline the text of
your document
Source:
1. https://www.tutorialspoint.com/word/word_
getting_started.htm
2. https://www.javatpoint.com/to-change-
page-orientation-in-ms-word
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Nawroz University

Computer Online vs offline

Skills Getting Started with Word

Explore Window in Word

Microsoft Office Word allows you to create

By default, documents saved in Word 2010

• Creating documents with a various graphics

Or click Start, All Programs, then click

Step 1 − Click the Start button.

This will launch the Microsoft Word application

Space bar Enter

Shift Press this to type a capital letter or the top character

Quick Access Toolbar

• Commands − Commands appear within

•Print Layout view − This displays pages

•Full Screen Reading view − This gives a

•Outline view − This lets you work with

•Draft view − This formats text as it appears

Dialog Box Launcher

The basic steps to insert text or to create a

• Go to the start menu and look for

• Now, as you start typing,

Word offers different methods to copy and

• Select the text

• Word informs you in different ways for different

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