2021 Online Booklet Edit 2

UNDERGRADUATE ADMISSIONS
online
application
a handbook for prospective applicants
guide
a step-by-step
www.ub.bw / [email protected] ...in pursuit of academic excellence

www.ub.bw / [email protected] 1 online application, a step-by-step guide
guide
a step-by-step
www.ub.bw / [email protected]

Introduction
The Online application system is intended to accord anyone seeking
admission into University of Botswana study programmes to apply
online provided they have an email account. Prospective applicants
may use any Internet facility available to them to apply. It is

important for each and every prospective applicant to carefully read
all admission requirements and other related documents enclosed
as A Guide to Prospective Applicants under “STUDY” before s/he
applies for admission.

Online application requires that prospective applicants should scan and save each of the following
separately, preferably in pdf format, ready to be uploaded in the application:
Receipt for a fully paid Application Fee
Certified copy of Omang for Botswana citizens or Passport for other nationalities
Certified copy of School Certificate, accompanied (if not in English) by a certified English
translation version and/or

Certified copies of additional official documents e.g. Diploma/Degree certificate,
transcript, professional registration certificates, certifying letters from Examining bodies,
proof of change of name, etc, where applicable.
Once you have scanned the above mentioned documents as required and you do have access to the
Internet, then log into the University of Botswana Website: www.ub.bw. The Webpage below will appear
and you therefore have to follow the instructions on every page as shown below in order to complete
your application Online. Each applicant is expected to complete one application.

COMPLETING AN APPLICATION ON-LINE
The first step towards completing an application online is to log into University of Botswana
Website www.ub.bw, then click on “STUDY” as shown below.
Click on
“STUDY”

A page entitled “Why Study at UB” will follow. Go through the information on the page and then
Click on “HOW TO APPLY FOR ADMISSION” to move to the next page:
Click on
“HOW TO APPLY
FOR ADMISSION”
A new page entitled “Undergraduate Applications” will follow. This page will have an Advert inviting applicants to apply and
the closing date for such applications. It also has links to information that is very vital for one to go through before completing
an application, the A Guide to Prospective Applicants. Once you have satisfied yourself with the information provided and are
ready with all that is required for one to apply online, and then click on ONLINE APPLICATION HERE

Click on “ONLINE
APPLICATION HERE”
A click on Online Application Here will lead you to the next page. This is the first page of
the application and you are to complete Steps 1 and 2 first if you are a new applicant.

This part is to be completed by those going
back into the system to continue with their
application. They should first enter their
application ID and password accordingly
(or click on the Forgotten your ID and/or
password if they have forgotten either one of
them or both)
NOTE: Enter you Application ID and

Password here, then Click Login to
continue where you left.
Enter this Security Click on Create

Code as indicated Application ID

The following page will follow:
Select Undergraduate
Select 2021/22
Semester 1 for entry
in August 2021
Complete these fields accordingly. Former students

should enter their Student ID. You may enter your
Middle Name(s) if you have any. Please enter the
correct email address to enable you to receive
notification on your temporary ID and password
Select your country

from the drop down list
Select Omang or Birth Certificate if you are a

Botswana citizen, otherwise select Passport, then
enter Omang number or Passport number in the
space provided
Select your country

from the drop down list

The following message will appear indicating that an email has been sent to your email account and click ok
Go to your email account and then check the inbox for an email with your temporary Application ID and Password. Note down both
the Application ID and Password as you need to use them as you continue to use the system, and then click on the hyperlink as indicated
below.
Click on this
Hyperlink
A click on the hyperlink above will lead

you to the page below where you have to
click on another hyperlink.

Click on this
Hyperlink
A click on the above hyperlink will take you to

the following page where you have to confirm
your email address, and both your temporary
Application ID and Password that you received
through your email.
Enter your email

address correctly
Enter the Temporary

Application ID
Enter the Temporary

Password
Click on OK to
continue

Once you have clicked on ok above, the following page will follow where you have to enter your own password, then
confirm it, instead of the one given to you by the system. Make sure you enter the password that you will not forget as
you will continue to use it every time you access the system.
Enter your
own Password
Enter your own

Password again
to confirm it
Click on OK to
continue
The following page will follow and you now have to click on “ok” to move to the application summary page.
Click on OK

The following Summary page will follow, then click on “edit” to go to the Online Application Welcome page.
Click on Edit
The Online Application Welcome page is as shown on the next page and has on it, your first-name and surname with the Application ID
in brackets or your Student ID if you are a former student. Please read the information on this page before filling in the application form
which appears on the right hand page and then click the Personal Details or Change the Welcome Page under Transfer To:, to Personal
Details as indicated on the next page

Change to Personal
Details, and then click
“go”
Once you click on “go” as indicated above, the page below will appear. Complete your details as indicated and also correct whatever that
needs to be corrected.
Select your Title
Enter name you prefer to be

known by if not First name
Click on “next” to
go to next page
Enter previous Surname if

married or if it has changed

A click on “next” will lead you to the following page where you have to select your study choices. You may select one
up to two study choices.
Click on Select in order to

select your first choice
The page that follows is where you now have to

search for first study choice. You have to enter
a key word such as “Bachelor of Arts” on the
Programme of Study space, and then click Search.
1. Enter Bachelor of Arts here if the

Programme name is such
2. Click on Search

A click on “Search” above will lead you to the next page where a list of all programmes whose names start with
“Bachelor of Arts” will appear and you have to then select your first study choice from the list. Next to the list of
programmes will be the “Select” button that you need to click as indicated to select your first Study Choice. You
may click on the requirements button to view the programme entry requirements to ensure that you meet the entry
requirements for the programme you have selected. Next to study choice will be an indication of the programme offer
mode such as full time, part-time or distance, and then select offer mode. Indicate the campus where the programme
is offered. There is the “Remove” button that one can use to (delete) remove the choice made and add a different one.
Do follow the same steps to make your other choices.
Click on Select next to

select your Study Choice
Once you have selected your choices, Click on

Next to move to the next page, where you have
to enter your contact details. Do complete the
required details more especially the Mailing
Address and Mobile Phone as these will be
used to communicate any matter regarding
your application by UB.

Select your country
for your Mail Address
Enter your Address such as

P. O. Box 1109, Gabane
Enter City/Town/
Village for your Mail
Address
Enter your Home

Village and District
Enter your Mobile-Phone number and Click on Next after
the following numbers if in existence: completing your
Home-Phone, Work-Phone and Fax Contact Details
Ensure the Email Address/Mobile phone number are correct as they will be used to communicate with you.

After completing your Contact Details on the previous page, the following page will appear in which you have to enter
your gender, marital status and whether you have any disability.
Complete these fields by

selecting the responses
from the Drop Down lists
Click on Next after

completing your
Demographic Details

Enter the details of your next of kin in the next page. Do note that there is a little box that you can click on
if your mail address is the same as that of your next of kin so that it can be auto filled.
Complete these fields by

selecting the responses from
the drop Down lists
Click here if your Next of Kin’

address is the same as yours
Enter/Select accordingly
for your Next of Kin
Enter the following Phone

numbers for your Next of Kin:
Home-Phone, Work-Phone
and Mobile-Phone (If Applicable)

Enter the details of the person who should be contacted in case of emergency in the next page. There is a likelihood that
your Next of Kin could be your Emergency Contact, if so, click on one little box as indicated so that the contacts details
for your Next of Kin can be automatically copied to become your emergency contact.
Click here if your

Emergency Contact is the
same as your Next of Kin
Select or enter details of

your Emergency Contact,
including their Title, relationship
to you, their country and their
Address
Click here if your Next of

Enter the following Phone Kin’ address is the same
numbers for your Emergency as yours
Contact: Home-Phone, Work-
Phone and Mobile-Phone Enter/Select accordingly
(If Applicable) for your Next of Kin

The page below is on Tertiary Education and there is a question on the page whose answer should either be “Yes” if
you have studied at some university before and you will be required to enter the details of tertiary education, otherwise
select “No”, then click on Next to move onto the next page.
Select either
Yes or No
The page that follows is the one on Secondary Education. School

leavers should complete this page as a whole as their application
will be assessed based on their school grades. As a school leaver,
do ensure that all your subjects and grades are entered.
Those who possess some tertiary education should ONLY enter

their Final school Year, select their School name and the Highest
Grade they completed such as Form 5.
Click here to enter your

Secondary Education details
A click on add secondary education above will lead to the following page. Enter your school details accordingly and
then enter your Course Level such as BGCSE/equivalent, subjects and their grades. Kindly note that if you wrote your
school examination in more than one school, then you have to enter them separated as will be indicated in the later
pages.

1. Enter your Final School Year
2. Click here to select the school

where you completed your
final School year (by searching
for it as you did with study
choices)
Select the school qualification

which you attained such as BGCSE
Select your subjects as

per your school certificate
3. Select the highest Select grades for Click on Ok after

school grade you each of your subjects entering ALL the
completed required information

A click on Ok above will lead you to the following page where you can Click on add secondary education again if you
wrote school examination in more than one school.
Click here to add another school if you wrote in

more than one school, otherwise Click Next to
move to the next page
After clicking on Next above will take you to

the page below where you have to answer the
question on sponsorship.
Select No if you are self sponsored

or not sponsored; and Yes if you are,
which will then take you to the page
below.
Click on Next to continue

to the next page

You will only go to the Page below if you selected “Yes” in the previous page. You then have to select the name of your
Sponsor by searching for it accordingly then selecting it or adding it manually by clicking on the given hyperlink.
Click here to enter the name of your sponsor

by searching and selecting the sponsor from the
list OR if the sponsor name does not exist on
the list, then the Click the hyperlink that says
my sponsor does not exist, then type it in.
Click on Next to continue to the next page
Once you have selected your Sponsor and clicked on Next, the following page will follow where you have to state whether you have any
employment experience or not, as for some study programmes this is fundamental information
Select No if you don’t have any employment/

work experience or Yes, if you do. Selection of
Yes will lead you to enter your employment
details. Selection of No will take you to Additional
Information page
Click on Next to continue to the next page

The selection of Yes in the previous page will take you to the page below where you have to click on add employment
in order to access another page where you have to enter your employment details.

to the next page
Clicking on next above will take you to additional information page

Select Yes if you are interested in
University accommodation or No, if not
It is not necessary to
complete this part. You may
do so if you so wish

to the next page
The next page is on Documentation where you have to attach/upload all relevant documents to your application. These documents are
the ones that you would have certified, scanned and saved as soft copies before starting to apply. You are required to click on add next to
the name of the document that you would like to upload such as Omang if you are a citizen of Botswana, etc.

Click on the appropriate
add to upload the required
document
Click on add to upload Form5 School

Certificate/Statement of Results if you are
a school leaver, otherwise click on add to
upload Post School Certificate Transcript
and/or Certificate if you have any Tertiary
Education, complete or incomplete
Click on add to upload

Application Fee receipt
Click on the appropriate

add to upload the required
document

Once you have uploaded all the documents that are required and clicked on next, the last page of the application will
follow. On this page, you have to make a declaration by selecting the appropriate Checkbox, followed by the verification
of the application. Kindly note that if there is any part of the application that has not been completed properly, the
verification process will indicate errors thereto and you then have to correct everything accordingly before you submit
your application.
Status
Click here to verify

your application
Click here to submit

Select this Checkbox to your application
make a Declaration
Once the status is ‘Validated’, it means that you are ready to Submit an Application. Click the <submit> button. You will receive a
confirmation message, as shown below. Click on <ok> if you wish to complete the application process or <Cancel> if you are not yet
ready.

Note! Once you click <ok> no more amendments to your application form will be allowed. Any changes must be
communicated in writing to the Undergraduate Admissions Office before the closing date.
Once you have submitted your application, an acknowledgement notification will be sent
to you by email.

...Thank you very much for choosing University of Botswana
Compiled by: Student Recruitment & Liaison Unit
ENQUIRIES
MAIN CAMPUS:
4775 Notwane Road, Gaborone, Botswana,
Tel: (+267) 355 2912 / 2003 / 2183 / 4625
UNDERGRADUATE ADMISSIONS:
Block 139, Room 001, UB Private Bag 002, Gaborone, Botswana,
Fax: (+267) 318 5103 / 3971462

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UNDERGRADUATE ADMISSIONS

www.ub.bw / [email protected] ...in pursuit of academic excellence

www.ub.bw / [email protected] 2 online application, a step-by-step guide

admission into University of Botswana study programmes to apply

online provided they have an email account. Prospective applicants

may use any Internet facility available to them to apply. It is

all admission requirements and other related documents enclosed

as A Guide to Prospective Applicants under “STUDY” before s/he

applies for admission.

www.ub.bw / [email protected] 4 online application, a step-by-step guide

separately, preferably in pdf format, ready to be uploaded in the application:

 Receipt for a fully paid Application Fee

translation version and/or

transcript, professional registration certificates, certifying letters from Examining bodies,

proof of change of name, etc, where applicable.

your application Online. Each applicant is expected to complete one application.

www.ub.bw / [email protected] 5 online application, a step-by-step guide

www.ub.bw / [email protected] 6 online application, a step-by-step guide

www.ub.bw / [email protected] 7 online application, a step-by-step guide

www.ub.bw / [email protected] 8 online application, a step-by-step guide

NOTE: Enter you Application ID and

Enter this Security Click on Create

www.ub.bw / [email protected] 9 online application, a step-by-step guide

Complete these fields accordingly. Former students

Select your country

Select Omang or Birth Certificate if you are a

Select your country

www.ub.bw / [email protected] 10 online application, a step-by-step guide

A click on the hyperlink above will lead

www.ub.bw / [email protected] 11 online application, a step-by-step guide

A click on the above hyperlink will take you to

Enter your email

Enter the Temporary

Enter the Temporary

www.ub.bw / [email protected] 12 online application, a step-by-step guide

Enter your own

www.ub.bw / [email protected] 13 online application, a step-by-step guide

www.ub.bw / [email protected] 14 online application, a step-by-step guide

Select your Title

Enter name you prefer to be

Enter previous Surname if

www.ub.bw / [email protected] 15 online application, a step-by-step guide

Click on Select in order to

The page that follows is where you now have to

1. Enter Bachelor of Arts here if the

www.ub.bw / [email protected] 16 online application, a step-by-step guide

Click on Select next to

Once you have selected your choices, Click on

www.ub.bw / [email protected] 17 online application, a step-by-step guide

Enter your Address such as

Enter your Home

www.ub.bw / [email protected] 18 online application, a step-by-step guide

Complete these fields by

Click on Next after

www.ub.bw / [email protected] 19 online application, a step-by-step guide

Complete these fields by

Click here if your Next of Kin’

Enter the following Phone

www.ub.bw / [email protected] 20 online application, a step-by-step guide

Receipt for a fully paid Application Fee