Project BPM (Business Process Management) is a systematic approach to design, implement,

manage, and improve business processes. It helps organizations to streamline their operations,
improve efficiency, reduce costs, and achieve their goals. In the case of the online agriculture
product store, the BPM can be defined as follows:

Goal: The goal of the BPM is to develop and launch an online agriculture product store that
facilitates farmers to buy fertilizers, seeds, and pesticides directly from the manufacturers through
a user-friendly web or mobile application.

Input: The inputs to the BPM are as follows:

1. The requirements and specifications shared by the stakeholders (Peter, Kevin, and Ben) and the
committee formed by Mr. Henry, Mr. Pandu, and Mr. Dooku.
2. The budget of 2 crores INR and a duration of 18 months.
3. The talent pool available in APT IT SOLUTIONS company.

Resource: The resources required for the BPM are:

1. Project Manager (Mr. Vandanam)

2. Senior Java Developer (Ms. Juhi)
3. Java Developers (Mr. Teyson, Ms. Lucie, Mr. Tucker, and Mr. Bravo)
4. Network Admin (Mr. Mike)
5. DB Admin (Mr. John)
6. Tester (Mr. Jason and Ms. Alekya)
7. Infrastructure (Hardware, software, and other IT tools)

Output: The outputs of the BPM are:

1. A user-friendly web or mobile application for the online agriculture product store that facilitates
farmers to buy fertilizers, seeds, and pesticides directly from the manufacturers.
2. An efficient and secure payment gateway for online transactions.
3. A database of manufacturers, products, and farmers for future reference.
4. A user manual and training materials for the farmers and the support team.
5. Regular updates, maintenance, and support for the application.

Activity: The activities involved in the BPM are as follows:

1. Requirements gathering and analysis from the stakeholders.

2. Designing the architecture and the user interface of the application.
3. Developing the application using Java, HTML, CSS, and JavaScript.
4. Integrating the payment gateway and the database with the application.
5. Testing the application for functionality, usability, and security.
6. Deploying the application on the server and launching it.
7. Providing training to the farmers and the support team.
8. Regular maintenance and support for the application.

Value created to the end Customer

 The online agriculture product store created through this project will create significant value for
the end customer, i.e., the farmers, in the following ways:

1. Convenience: The online store will allow farmers to purchase fertilizers, seeds, and pesticides
from the comfort of their homes or farms, without the need to travel long distances to buy these
products. This will save time, effort, and money for the farmers.
2. Access to a wide range of products: The online store will provide farmers with access to a wide
range of products from various manufacturers, including those located in remote areas. This will
enable farmers to choose the best products for their crops, based on their requirements and
budget.
3. Competitive pricing: The online store will facilitate direct communication between farmers and
manufacturers, eliminating middlemen and reducing the cost of products. This will ensure that
farmers get competitive prices for the products they purchase, without compromising on the
quality.
4. Transparency: The online store will provide complete information about the products, including
their specifications, usage, and pricing. This will enable farmers to make informed decisions and
avoid any confusion or misleading information.
5. Timely delivery: The online store will ensure timely delivery of products to the farmers' doorstep,
eliminating the need for farmers to visit the store multiple times. This will help farmers to plan
their crop management activities efficiently and avoid delays in the application of fertilizers,
seeds, and pesticides.

Overall, the online agriculture product store will empower farmers with better access to products,
competitive pricing, convenience, and transparency, thereby enabling them to improve their farm
productivity and income.

Mr Karthik is doing SWOT analysis before he accepts this project. What Aspects he Should
consider as Strengths, as Weaknesses, as Opportunity and as Threats.
SWOT analysis is a useful tool to evaluate the internal and external factors that can impact the
success of a project. Mr. Karthik should consider the following aspects as strengths, weaknesses,
opportunities, and threats for the online agriculture product store project:

Strengths:

1. Strong financial backing from Mr. Henry's company

2. Experienced project team from APT IT SOLUTIONS company
3. Availability of a talent pool for the project
4. Support from Peter, Kevin, and Ben, who are also stakeholders
5. Access to various manufacturers for products
6. CSR initiative, which can create a positive brand image for SOONY Company

Weaknesses:

1. Limited experience in the agriculture sector for the project team

2. Limited knowledge about the specific needs of farmers in remote areas
3. Dependence on internet connectivity for the application to function
 4. Possibility of supply chain disruptions due to logistics and transportation challenges in
remote areas

Opportunities:

1. Growing demand for agricultural products in remote areas

2. Increasing penetration of internet connectivity in remote areas
3. Possibility of expanding the application to include other agriculture-related products and
services
4. Possibility of expanding the application to other regions and countries

Threats:

1. Competition from other established online and offline players in the agriculture sector
2. Changes in government policies and regulations that can impact the supply and demand
of agricultural products
3. Fluctuations in market prices of agricultural products
4. Unforeseen external events like natural disasters and pandemics that can disrupt the
supply chain and operations of the application.

By considering these factors, Mr. Karthik can identify the key strengths, weaknesses,
opportunities, and threats associated with the project and make informed decisions on how to
proceed with the project.

Mr Karthik is trying to do feasibility study on doing this project in Technology (Java), Please help
him with points (HW SW Trained Resources Budget Time frame) to consider in feasibility Study.
When conducting a feasibility study for a technology project, Mr. Karthik should consider the
following points related to hardware, software, trained resources, budget, and time frame:

1. Hardware: Mr. Karthik should consider the hardware requirements needed to run the
online agriculture product store application, such as server infrastructure, storage, and
networking components. He should also consider the availability of the hardware, the
costs associated with acquiring it, and any maintenance or upgrade costs.
2. Software: Mr. Karthik should consider the software required to develop, test, and deploy
the application, such as the Java programming language, development tools, operating
systems, and databases. He should also consider any licensing costs associated with the
software and any compatibility issues between different software components.
3. Trained resources: Mr. Karthik should consider the availability of trained resources with
the necessary skills to develop, test, and deploy the application, such as Java developers,
testers, database administrators, and network administrators. He should also consider any
costs associated with training resources if they lack the necessary skills.
4. Budget: Mr. Karthik should consider the budget required for the project, including the
costs associated with hardware, software, trained resources, and any other expenses such
as marketing, legal, and administrative expenses. He should also consider any potential
sources of funding or investment that can help cover the costs of the project.
5. Time frame: Mr. Karthik should consider the time frame required to complete the project,
including the development, testing, and deployment phases. He should also consider any
 potential delays that may occur due to unforeseen circumstances, such as technical
issues, changes in project scope, or resource constraints.

By considering these points, Mr. Karthik can assess the feasibility of developing the online
agriculture product store application using Java technology, identify any potential challenges or
risks, and determine whether the project is financially and technically viable.

Mr Karthik must submit Gap Analysis to Mr Henry to convince to initiate this project. What points
(compare AS-IS existing process with TO-BE future Process) to showcase in the GAP Analysis
To showcase the gap between the current (AS-IS) process and the proposed future (TO-BE)
process for the online agriculture product store project, Mr. Karthik can include the following
points in the Gap Analysis:

1. Procurement process: The AS-IS process for procurement of agriculture products may
involve physical travel to local markets or suppliers, which can be time-consuming and
expensive. In the TO-BE process, the online store will allow farmers to purchase
agriculture products from anywhere through internet connectivity, thus reducing the
need for physical travel.
2. Product availability: In the AS-IS process, farmers may not have access to a wide variety of
agriculture products due to limited availability in their local markets. The TO-BE process
will allow farmers to browse and select from a wider range of products available through
the online store, increasing their access to different products.
3. Cost: The AS-IS process for purchasing agriculture products may involve middlemen,
which can increase the cost of the products. The TO-BE process will allow farmers to
directly purchase products from manufacturers through the online store, reducing the
cost.
4. Time efficiency: The AS-IS process may involve lengthy lead times for the procurement of
agriculture products due to the time it takes to travel to the market and purchase
products. The TO-BE process will provide a more efficient method of procurement,
allowing farmers to browse and purchase products from the comfort of their own homes
or farms.
5. Transparency: The AS-IS process may not be transparent, as farmers may not have
complete knowledge about the quality or source of the products they purchase. The TO-
BE process will provide transparency in the procurement process by allowing farmers to
view product details and manufacturer information before making a purchase.

By showcasing these gaps in the AS-IS and TO-BE processes, Mr. Karthik can demonstrate the
benefits of implementing the online agriculture product store and convince Mr. Henry to initiate
the project.

List down different risk factors that may be involved (BA Risks And process/Project Risks)
There are several risk factors that may be involved in the online agriculture product store project.
These risks can be broadly categorized into Business Analyst (BA) risks and process/project risks.
Here are some examples of each:

BA Risks:
 1. Requirements gathering: Incorrect, incomplete, or ambiguous requirements can lead to
project delays, cost overruns, and rework.
2. Stakeholder management: Difficulty in managing stakeholder expectations can result in
delays, scope creep, and conflicts.
3. Communication: Inadequate or ineffective communication can result in
misunderstandings, delays, and rework.
4. Change management: Inability to effectively manage changes to requirements can result
in scope creep, delays, and cost overruns.
5. Technical knowledge: Inadequate technical knowledge can lead to incorrect assumptions,
design flaws, and incorrect estimations.

Process/Project Risks:

1. Budget: Overrunning the project budget can cause financial difficulties and result in
project delays or cancellation.
2. Schedule: Missing project deadlines can lead to cost overruns and delay project
completion.
3. Resource constraints: Inadequate or unavailable resources can lead to project delays and
negatively impact project quality.
4. Technical constraints: Technical issues such as software compatibility or hardware failures
can impact the project timeline and budget.
5. Vendor and supplier management: Difficulty in managing vendors and suppliers can
impact the project timeline, quality, and budget.
6. Security and data privacy: Lack of security and data privacy can lead to data breaches and
reputational damage.

It is important to identify and manage these risks effectively throughout the project lifecycle to
ensure project success. This can be achieved through risk management processes such as risk
identification, risk assessment, risk mitigation, and risk monitoring.

Perform stakeholder analysis (RACI Matrix) to find out the key stakeholders who can take Decisions
and Who are the influencers

To perform stakeholder analysis using the RACI Matrix, we need to identify the key stakeholders
involved in the online agriculture product store project and their roles and responsibilities. RACI
stands for Responsible, Accountable, Consulted, and Informed. Here is an example RACI Matrix for
the project:

Responsible Accountable Consulted Informed

Stakeholder Role/Responsibility (R) (A) (C) (I)

Mr. Henry Project Sponsor A C I

Mr. Pandu Financial Head R C I

Mr. Dooku Project Coordinator R C I

Stakeholders/Subject
Peter, Kevin, Ben Matter Experts C R I
 Responsible Accountable Consulted Informed
Stakeholder Role/Responsibility (R) (A) (C) (I)

Mr. Karthik Delivery Head R A C I

Mr. Vandanam Project Manager R A C I

Ms. Juhi Senior Java Developer R A C I

Mr. Teyson, Ms. Lucie,

Mr. Tucker, Mr. Bravo Java Developers R A C I

Mr. Mike Network Admin R A C I

Mr. John DB Admin R A C I

Mr. Jason, Ms. Alekya Testers R A C I

In this RACI Matrix, Mr. Henry is the project sponsor and is accountable for the project's success. Mr.
Pandu and Mr. Dooku are responsible for managing the project's finances and coordination,
respectively. Peter, Kevin, and Ben are consulted on their requirements and feedback throughout
the project. Mr. Karthik, as the delivery head, is responsible for the project's successful delivery,
while Mr. Vandanam is the project manager accountable for its management. Ms. Juhi and the other
Java developers are responsible for the technical implementation of the project, while Mr. Mike and
Mr. John are responsible for network and database administration. Mr. Jason and Ms. Alekya are
responsible for testing the project's functionality.

Based on this RACI Matrix, we can see that Mr. Henry, Mr. Pandu, Mr. Dooku, and Mr. Karthik are
key decision-makers, while Peter, Kevin, and Ben are key influencers. It is important to engage and
communicate with these stakeholders throughout the project to ensure their requirements are met
and their feedback is considered.