AOM 2023-012 Payment of JO Wages (Reviewed)
AOM 2023-012 Payment of JO Wages (Reviewed)
AOM 2023-012 Payment of JO Wages (Reviewed)
COMMISSION ON AUDIT
REGIONAL OFFICE NO. VIII
LGAS C – Leyte II and Biliran Province
New Ormoc City Hall
Ormoc City, Leyte
1.1. Section 2 b of CSC Resolution No. 020790 dated June 5, 2002 states that the
employment of persons under Job Order would require the execution of either a
contract of services or memorandum of agreement (MOA) or job order contract
between the government agency concerned and individual.
1.2. On the validity of government contracts, the contracting parties may establish
such stipulations, clauses, terms and conditions as they deem convenient,
provided that they are not contrary to laws, morals, customs, public order or
public policy. Prior to its perfection, it is important that the contracting parties
should affix his/her signature as acknowledgment of the contract stipulations.
1.4. Furthermore, Section 3.1.1 of COA Circular No. 2009-001 dated February 12,
2009 provides the submission of government contracts, purchase orders and their
supporting documents to the COA.
3.1 Contracts
1.5. Our review of the payrolls for the payment of wages of Job Orders (JOs)
personnel of the Municipality of Javier disclosed that there were 43 JOs hired in
CY 2022 who were assigned in various offices as well as in the field within the
Municipality. (See Annex A)
1.6. Verification of documents related to the payment of JOs revealed that there are no
contracts attached for the payment of wages for job orders amounting to
₱3,762,601.93. (See Annex B). Only a list of all Job Orders with indication of
their rate per day, period of employment and job assignment, acknowledged by
the Job Order personnel, prepared by the HRMO and certified by the Municipal
Accountant, Municipal Budget Officer and Municipal Mayor, were attached to the
payroll.
1.7. However, the aforementioned documents are inadequate to validate the payment
since there must be a separate agreement between the Job Order personnel and
LGU Javier. This agreement should contain details about the specific
responsibilities of the personnel, their daily rate, duration of their employment,
1.8. Furthermore, it was revealed that the certification from the LCE/Personnel Officer
stating that the agency's regular or permanent employees cannot perform the
activities/services rendered by JO personnel, was also not attached as supporting
document in the payment of JO personnel wages.
1.9. Due to lack of necessary documents, the validity and accuracy of the payments for
JOs’ wages cannot be proven and the necessity of hiring of the 43 JOs cannot be
confirmed.
b.) Henceforth, submit the required contracts of service of Job order and
other contractual personnel within the reglementary period of five
days upon perfection of the contract;
May we have your comments on the foregoing audit observation within five (5)
calendar days from receipt hereof.
ARNE S. CABIGAS
State Auditor I
SANTIAGO P. SEÑASE
State Auditor IV
OIC Supervising Auditor