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 Government of Rajasthan
Technical Education rtment
F.No 8(1 1)T.E./2006 pan Jaipur, dated : 10.06.201 5

Policy of Higher Study leave for Government Polytechnic Colleges

(Engineering) under Technical Education Department

The Govemment of Rajasthan herein introduces the state policy for study leave to improve
the overall quality of technical education in Govemment Polytechnic Colleges (Engineering). It
is anticipated that training the faculty members in some of the institutions where the facilities.
infrastructure and the faculty are of the international standards, would. provide them an
opportunity to get involved in an environment of sophisticated research and development
u"tiriti"s. This would eventually lead to building quality infrastructure and improve the standard
oftechnical education in their parent department.

l. Coverage
l.l Scope: The provisions of this policy shall apply to permanent faculty mernbers of
Govemment Polyechnic Colleges ( Engineering) hereinafter referred as Govemment
Polytechnic Colleges.

1.2 Date of Effect: The policy come in to force with effect from the date of issue of this
order.

Provided further that any study leave which is granted prior to the date of effect of this
order shall not be adversely affected by the provisions of this Policy'

2. Eligibility:
2.1 only permanent faculty mernbers of Govemment Polytechnic colleges can apply for:-

(a) Master's Programme: Minimum teaching experience of 2 years (after completing

probation period) ai on l5th May of every year and Bachelor's degree or equivalent
(minimum qualification) in the appropriate branch.

(b) Doctoral Programme: Minimum teaching experience of 3 Years (after completing

probation period) as on 15th May of every yeer and Master's Degree or equivalent
(minimum qualification) in the appropriate branch.
2.2 Computer Programmers, System Programmers, Workshop Staff, Guest Lecturer'
Visiting Lecrurer, Teaihing Assistants, Ad-hoc Appointees, Technical Assistants and other
such categories of staff are not eligible.

3. Categories of Study leave permission.

A permanent faculty may opt the following categories for study leave permission.

.
I Category I - M.Tech. (Full-Time, Half-Pay)
2. Category 2- Ph.D. (Full-Time, Half-Pay)
 3. Category 3- M.Tech. (Part-Time, Full Pay)
4. Category 4- Ph.D. (Part-Tirne , Full-Pay)
4. Types of lnstitutes for Study leave permission.
A permanent faculty rnay opt the following types of institutes for study leave
permission.

l. Type l- llS Bangalore and llTs, Central Universities.

2. Tlpe 2- NITs, IIITs and National Level Govemment Institutions and Universities.
3. Type 3-State level Govemment Institutions, [Private Universitiesi Institutions-
approved by UGC /AICTE and Accredited by NAAC ,NBA.I

5. Procedure for selection :

a. The applicants will submit the duly filled application form (Annexure l) along with
the duly attested proof of enclosures by l5th February ofevery year in their respective
institutions.
b. Principal, Government Polyechnic College shall prepare a list of eligible candidates
by 5th March every year based on the recommendation of the three member scrutiny
committee. The scrutiny committee shall comprise three HOD's or equivalent level
mernbers. The scrutiny committee shall scrutinize the cases strictly as per the merit
based on the criterion of marks for selection as stipulated in SHEDULE (Annexure
2).
c. ' The Principal, Govemment Pollechnic College shall send the list of eligible
candidates along with the record io the Approvaltmmittee by l5th March of every
year. The Approval Commiftee shall comprise :

1. Pr. Secretary Technical Education Chairman

2. Jt. Secretary, TE Member

3. Director, Technical Education Member SecretarY.

d. The approval comminee shall finalize the list of eligible candidates by l5th April of
every year after the receipt of the proposal from all the Principals, Covemment
Polyechnic Colleges.
e. The approval committee shall send the final list of eligible candidates by 20ft epril
of every year to all Principals of Government Polytechnic Colleges. Principal of
Govemment Polyechnic College shall release the permission/NOC of the eligible
candidates by 25th April of every year. The final list of eligible and ineligible
candidates shall also be displayed by 30th April every year on the institution website
stating the reason of disqualification of the ineligible candidates.
Conditions of Bond
A candidate selected for admission will have to execute an undertaking in terms of a bond as
prescribed by Govemment. The Bond Period hereinafter referred as period of study leave
and the minimum period for which the candidate shall serve for the parent department after
acquiring the higher degree. Similarly the Bond Amount hereinafter referred as amount that
a candidate shall pay to the parent department if he/she fails to execute the term of the bond.
The Bond Period and the Bond amount is stipulated in the SCHEDULE (Annexure 2).
 7. Salary during study leave.
The faculty members deputed under study leave for higher qualification are allowed to
withdraw salary as per Rajasthan Service Rules as amended time to time.
8. Scholarships and Contingency Grants.
No scholarship or contingency Grants shall be paid by the department.

9. Other conditions.

i. At any Point of Time the Number of faculty members to be allowed to pursue

M.Tech. /Ph.D. - Full time from any branch of any institute will not be more than
107o of the working strength of Permanent Faculty.
ii. At any Point of Time the Number of faculty members to be allowed to pursue
M.Tech./Ph.D. -Part time from any branch of any institute will not be more than 20%
of working strength ofthe Permanent Faculty.
iii. Faculty members pursing M.Tech./Ph.D. -Part time will not be allowed to join the
Course (M.Tech,/Ph.D.) in the working hours of the parent Institute.
iv. Faculty manbers who are permitted to pursue M.Tech/Ph.D. (Full time-Half pay)
shall not be entitled for a study leave of more than 2 years. The extra requirements of
leave shall be deducted from the candidates account (CUPUWithout pay).
v. It will not be a right of the faculty to get permission of higher study only on the basis
of selection in some institute.
vi. The Government can withdraw the study leave permission at any point of time due to
administrative reasons.
vii. The Covemment may transfer the candidate due to administrative reasons during the
study leave/ permission for higher study.
wl,
 Annexure-l
Application Form for Hisher Studv

Photo

l. Category Applied for:

Category 1- M.Tech. (Full-Time, Half-Pay)

Category 2- Ph.D. (Full-Time, Half-Pay,)
Category 3- M.Tech. (Part-Time , Full-Pay)
Category 4- Ph.D. (Part-Time, Full-Pay)

2. Preference of Institute and Area of Specialization / Research

Institute. (Max. 3) Areas of Specialization/ Research (Max. 3 in each institution)

3. Name

Father's Name:

Mother's Name

4. Designation &
Department

lnstitute

Street/ I-ocation

City & State

Telephone No.

E-mail ...........

5. Address for Correspondence:

 PIN I'elephone No.

6. Personal Data: Date ,Month / Year Year /Month M/F (SCi ST/OBC/GEN)

Date of Birth Age Gender

l-l category
f-T-[l
Physically Handicrpp"a f-l
7. Teaching Experience at Degree/Diplomr Level as on 15'h May: Please list details of teaching
experience in ckonological order (and attach attested copies of relevant certificates, in support of each
entry, from the Principals/Heads of the institution, where you have taught. Entries not supported by
certificates will not be considered.

S.No. Name and Address of Employer & Institution Duration Designation

From To Year
months

E. Academic Datr: Please write dor n the final aggregate marks of gradriate degree and attach attested
copies of all mark sheets and degree.

B.E./ B.TechJ B. ArchJ or Equivatent. (Tick the appropriate degree)

Krndlv autach authenticated conversion formula in case mark are given as CGPA
Exam University Year BranclV Class/ Agglegate Max.
passed lnstitution Specialization Division 7o Marks or Marks/
GPA Max.
obtained GPA

M.E./ M.TechJ Masters Degree-Non technicsu Equivalent. (Tick the appropriate degree)
Kindlv attach authenticated conversion formula in case marks are as CGP
Exam University Year and Branch/ ClasV Aggrcgate Max.
passed Institution Specialization Division % Marks Marks/
or GPA Max.
obtained GPA

AMIE|/AMAeSYAMIIChE/AMIETEJ Other such quolilications

Exam University/Board Year and Branch/ Class/ Ag$egate Max.
passed lnstitution Specialization Division % Marks Marksi
or GPA Max-
obtained GPA
 9. lfyou have AMIE/AMAeSI/AMIIChE/AMIETE/ Other such qualifications, please indicate
your earlier qualification (B.Sc.. or Diploma) and attach copies ofrelevant mark sheets.
Earlier Qualification:

10. Short Term Courses Attended: Please list in chronological order and enclose attested copies of
relevant certificates. (of not less than 5 days duration).

sR. Name of the course Campus in which STC is Duration

No. Organized From To

ll. Research Papers: Please List & enclose a 'Xerox copy ofthe Best 5 papers published:

Sl.No. Title of Paper Name(s) of Autho(s) Name of If SCI

Joumal, Vol. indexed or not
No.& Year of Give details
Publication

12. Declaration:

(a) I declare that all the information given by me in this application form are correct to
the best of my knowledge and belief, and I understand that false or incomplete
information would cause invalidation of the application.
(b) I shall abide by the decision of the Government. The decision of the Govemment
shall be final and binding on me.
(c) I shall abide by the rules and regulations of the Department and all the clauses of
the policy ofhigher study to which I will be offered admission, ifselected.
$\,/ (d) Out ofthe institutions offering admission I shall never have any concem whatsoever
of any purpose, with any institution othsr than the one in which I will be offered
admission, if selected-
(e) For all level of actions, suits and proceedings, the jurisdiction ofa court of law shall
be deerned to lie exclusively at the place at which the institution to which I am
admitted (if selected) is situated for the time being as applicable and no other court
or place.
(0 I understand the contents of this form and, particularly, this declaration being made
here.

Place ... -............... ...

Date......... ...... Signature of the Applicant
 Annexure-2
SHEDULE

Sr.NO Category for Criterion Conditions for ' Other General

Study leave of marks Bond Conditions
for Selection
I M.Tech. As per I . Bond Period=Study L Requirernent of
'l
(Full-Time, Table LeavePeriod+3Years Minimum 2 Years of
Half-Pay) of regular service in the permanent regular service
parent department after (Excluding
acquiring Masters Degree. Probation Period)

2. Bond Amount:
Sum ofgross pay during 2. Requirement of
study leave minimum 100 marks
+ Rupees l0 lacs Out of 150 as per Table I .

3.Entitled for Half Pay as

per clause 7
2 Ph.D. Aq per l. Bond Period=Study l. Requirement of
(Full-Time, Table2 Leave Period + 5 Years of minimum 3 Years of
Half-Pay) service in the parent p€rmanent regularservice
Department after acquiring ( Excluding Probation
Doctoral Degree. Period)

2. Requirernent of
2. Bond Amount= minimum 3 years of
Sum ofgross gap between permission
pay during study leave of M.Tech. and Ph.D.
+Rupeesl5lacs.
3. Requirement of
minimum 100 marks
Out of 150 as per Table 2.

4. Entitled for half Pay as

per clause 7.

3 M.Tech. As per l. Bond Period=Study l. Minimum 2 Years of

(Part-Time, Table I LeavePeriod+3Years permanent regularservice
Full-Pay) of regular service in the (Excluding
parent department after probation period)
acquiring Masters Degree.

2. Bond Amount: 2. Requirement of

Sum ofgross pay during minimum 100 marks
study leave Out of 150 as per Table I .

+ Rupees l0 lacs
4 Ph.D. As per 1. Bond Period:Study l. Minimum 3 Years of
(Part-Time, Table 2 Leave Period + 5 Years of permanent regular service
Full-Pay) service in the parent ( Excluding
Department after acquiring probation period)
Doctoral Degree.
2. Requirernent of
minimum 3 years of
2. Bond Amount: gap between permission
Sum of gross of M.Tech. and Ph.D.
pay during study leave
+ Rupees 'l 5 lacs. 3. Requirernent of
minimum 100 marks
Out of 150 as per Table 2.

,,1,
 Table I

Sr. Criterion of Marks for M.Tech. [Full-Time, Half-pay I and

NO M.Tech. I Part time, FulI -payl Max
Marks
Marks for Instirutions applied for : 50
I Type I =50 marks, Type 2:40 marks, Type 3=30 marks
2 Percentage or CGPA+ in B.Tech,/B.E I l5 marks if Percentage is less than 60o%, 30
20 marks ifpercentage is ( 60 to 75 percentage), 25 marks ( greater than 75 but less
than 90 %o,30 marks for greater or equal to 90 %. Marks shall be calculated on the
basis of total marks obtained in all semeslers /years.
3 5 Marks /Year for Experience as on 15"'May ofevery year.(lncluding Probation Period) 30
4 5 Marks / STC course ofnot less than 5 days duration conducted by IITA{ITA.IITTTR"/ 10
Similar Institute at its own campus.
5 l0 Marks / STC course of not less than l0 days duration conducted by 10
IITNIT/NITTTR/ Similar lnsritute, at irs own camDus.
6 Qualified for GATE Examination with more than: l0
90 percentile, ( Validity of the Score as per the terms of rhe GATE score caro.
7 l0 Marks /Joumal paper with SCI index. l0
Total 150

Table 2

Sr. Criterion of Marks for Ph.D. [Full-Time, Half-payl end

NO Ph.D. I Part- Time, Full -payl Max
Marks
Marks for Institutions applied for: 50
I Type I =50 marks, Type 2:40 marks, Type 3=30 marks
, Percentage or CGPA+ in B.Tech./B.E [ 15 marks for Percentage is less than 60%, 30
20 marks ifpercentage is ( 60 to 75 percentage), 25 marks ( $eater than 75 but less than
90 %, 30 marks for greater or equal to 90 %. Marks shall be calculated on the basis of
total marks obtained in all semesters /years.
3 5 Marks /Year for Experience as on l5- M"y of @ 30
4 5 Mark / STC course of not less than 5 days durarion conducred by IIT/IIIT/NIITTW l0
Similar trnstitute, at its own campus.
5 Qualified for GATE Examination with more than: r0
90 perrentile, ( Validity ofthe Score as per the terms ofrhe GATE score card).
6 l0 Marks /Jourlal paper with SCI index. 20
Total 150

*For CGPA and Percentage equivalence-

refer AICTE notification dated
05.03.2010.