SAP FI (Financial Accounting) - Master Records

SAP FI (Financial Accounting) – Master
Records
Course Objectives
GL Account - Objectives
Define Chart of Account
The chart of accounts is a variant which contains the

structure and the basic information about general ledger
accounts.
You define the chart of accounts with a 4 character identifier
You define the components of the chart of account, e.g.

language, length of the G/L account number, group chart of
accounts, status.
The chart of accounts has to be assigned to every company

code which would like to create accounts based on the defined
structure
Define Chart of Account
Chart of Account Segment
Chart of Account Segment
Company Code Segment
To use one of the accounts from the assigned chart of

accounts in your company code, a “company code-
segment” has to be created. This “company code-
segment” is added to the chart of account-segment, and
together they form the account.
Information in the company code segment is specific for

this company code. This information controls entry of
accounting documents and management of accounting
data.
Company Code Segment
Balance Sheet & PL Statement Acct
Account Group for GL Account
Field Status
Reconciliation Account
Line Item Display
Open Item Management
Account in Local Currency & Forign
Currency
The account currency can be either
 the local currency, or
 a foreign currency.
The local currency is defaulted as the account currency

when a G/L account is created.
If the account currency is the local currency, the

account can be posted to in any currency. In the line
item, the amount is transferred into the local currency.
This is valid whether or not line item display is activated.

Accounts having a foreign currency as its account currency
can only be posted to in this foreign currency.
Only Balances in Local Currency
 If the box “Only balances in local currency” is marked in the

master data record, only transaction figures for amounts
transferred to local currency are managed.
 This indicator should be set for clearing accounts from which you
wish to be able to clear items simply by zero-balancing the
amounts in local currency. Then no difference postings caused
by exchange rate differences have to be made.
 The indicator has to be set in cash discount and GR/IR clearing

accounts.
 It must not be set in reconciliation accounts for customers or

vendors.
 The indicator is usually set in balance sheet accounts which are not
kept in foreign currencies and not managed on an open item basis.
Methods for Creating GL Account
Group Chart of Account
Country Chart of Account
Customer – Vendor Account
Central VS De-Central Maintenance (AR)
Central VS De-Central Maintenance (AP)
Pages of The Customer/ Vendor Account
AP/ AR Account Group
AP/ AR Number Range
Regular Versus One Time Account
Clearing Customer/ Vendor
Alternative Payer/ Payee
Head Office/ Branch
Bank Master Data
Bank Master Data
Bank Account
Exercise
Create Chart of Account : Financial Accounting  General Ledger
Accounting  GL Account  Master Data  Preparation  Edit Chart
of Account List
Assign Company Code to Chart of Account : Financial Accounting
 General Ledger Accounting  GL Account  Master Data 
Preparation  Assign Company Code to Chart of Account
Define Account Group : Financial Accounting  General Ledger
Accounting  GL Account  Master Data  Preparation  Define
Account Group
Define Retained Earning : Financial Accounting  General Ledger
Accounting  GL Account  Master Data  Preparation  Define
Retained Earning Account
Define Account for Exchange Rate Diff : Financial Accounting 
General Ledger Accounting  Business Transaction  Open Item
Clearing  Define Account for Exchange Rate Diff
Exercise
Define Account Group Customer : Financial Accounting  Account
Receivable & Account Payable  Customer Account  Master Data 
Preparation Creating Master Data  Define Account Group
Define Account Group Vendor : Financial Accounting  Account
Receivable & Account Payable  Vendor Account  Master Data 
Preparation Creating Master Data  Define Account Group
Create Number Range : Financial Accounting  Account Receivable
& Account Payable  Customer Account  Master Data 
Preparation Creating Master Data  Create Number Range
Create Number Range : Financial Accounting  Account Receivable
& Account Payable  Vendor Account  Master Data  Preparation
Creating Master Data  Create Number Range
Assign Number Range : Financial Accounting  Account Receivable
& Account Payable  Customer Account  Master Data 
Preparation Creating Master Data  Assign Number Range
Assign Number Range : Financial Accounting  Account Receivable
& Account Payable  Vendor Account  Master Data  Preparation
Creating Master Data  Assign Number Range
Exercise
Maintain Term of Payment : Financial Accounting 

Account Receivable & Account Payable  Business
Transaction  Incoming ivoices  Maintain Term of
Payment
Define Tolerance : Financial Accounting  Account
Receivable & Account Payable  Business Transaction 
Outgoing Payment  Manual Outgoing Payments 
Define Tolerance

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SAP FI (Financial Accounting) – Master

The chart of accounts is a variant which contains the

You define the chart of accounts with a 4 character identifier

You define the components of the chart of account, e.g.

The chart of accounts has to be assigned to every company

To use one of the accounts from the assigned chart of

Information in the company code segment is specific for

The local currency is defaulted as the account currency

If the account currency is the local currency, the

This is valid whether or not line item display is activated.

 If the box “Only balances in local currency” is marked in the

 The indicator has to be set in cash discount and GR/IR clearing

 It must not be set in reconciliation accounts for customers or

Maintain Term of Payment : Financial Accounting 

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