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Here is the overview of How to write an effective Project Report

1) Title Page

The first page of your report should cover the title of your project along with your

name, your guide’s name and your institute’s name along with a line saying “IN

PARTIAL FULFILMENT OF THE AWARD OF DIPLOMA IN CIVIL

ENGINEERING”, (change CIVIL to your engineering branch. This is only used

when you are submitting your report after a training semester.Here is a sample of

Title Page

Project Report

TITLE OF YOUR PROJECT

Few blanks lines and then add

Submitted by:YOUR NAME

SUPERVISOR NAME:eg MR. MACHARIA

INSTITUTION NAME:MUKIRIA TECHNICAL TRAINING INSTITUTE

MONTH AND YEAR OF REPORT SUBMISSION:

The formatting should be done with your Institute logo attached and if you have

two or more guides, then they can be left, center and right aligned. Formatting in

terms of margins and font sizes will be discussed later.

2) Declaration or Certification

This page is added so that you certify that you have done this project under the

guidance of your guide during so and so date. The format looks something like this

I hereby declare that the project work entitled as “TITLE OF YOUR PROJECT” is

an authentic record of my own work carried out at “YOUR COLLEGE OR

UNIVERSITY NAME” as required for the six months project semester for the

award of diploma in Civil Engineering under the guidance of ” YOUR GUIDE

NAME”, during “DATE AND PERIOD”).

Date: __________

Your Signature: __________

Certified that the above statement made by the student is correct to the best of our

knowledge and belief.

YOUR GUIDE SIGNATURE

YOUR GUIDE NAME

YOUR COLLEGE/UNIVERSITY NAME

3. Acknowledgment

This page is added so that you can add a thank note to all those people who have

supported you in your project work. This thank note is not limited to only your

guide, you can also add your friends, family members or any other person who has

helped you in your project report. Some projects are funded by an organization or

government, you also need to thank them for the grant. Sample page can be like

this

I would like to express my gratitude to all those who gave me the possibility to

complete this project. I want to thank the Department of Civil Engineering and

Construction and Maintenance Section of “YOUR UNIVERSITY OR COLLEGE

NAME” for giving me such a golden opportunity to commence this project in the

first instance. I have furthermore to thank the Professor/ Lecturer ” NAME OF

YOUR GUIDE” who encouraged me to go ahead with my project. I am also

thankful to the entire Civil Engineering Department “YOUR UNIVERSITY OR

COLLEGE NAME” for their stimulating support.

I am deeply indebted to our training in-charge at site “NAME OF YOUR SITE IN-

CHARGE” whose help, stimulating suggestions and encouragement helped me in

all the time at the training site and also for writing this report. Also I am thankful
to Site Engineer “NAME OF SITE ENGINEERS” for helping me understand the

process of construction.

My colleagues from the Civil Engineering Department supported me in my project

work. I want to thank them for all their help, support, interest and valuable hints.

Especially I am obliged to “FRIEND OR COLLEAGUE NAME” who looked

closely at the final version of the report for English style and grammar, correcting

both and offering suggestions for improvement.

Especially, I would like to give my special thanks to my parents whose patient love

enabled me to complete this work. And at last but not the least I would like to

thank God for the successful completion of my project.

4. Abstract

This one page should summarize your entire project with special emphasis on

keywords, your methodology, tools or software used, your findings and

conclusions. Abstract is like the sole of your report and mostly seniors or

researchers just read the abstract part to get information about your project.

5. Table of Contents

It should be detailed table of contents and not just the main headings of your

Project Work. It should include the segmentation of your report in chapters and
should also have sub headings listed along with page numbers. A complete list of

tables and figures and list of Symbols and Abbreviations along with proper

captions is to be added in the next page after table of contents along with page

numbers.

TITLE PAGE………………………………………………………………….. i

DECLARATION…………………………………………………. ..ii

ACKNOWLEDGMENT………………………………………….. iii

ABSTRACTS ……………………………………………………………iv

TABLE OF CONTENT…………………………………………………..v

LIST OF TABLES ……………………………………………………vi

LIST OF FIGURES …………………………………………………. vii

CHAPTER I

1.0 INTRODUCTION………………………………………………..1

1.1 BACKGROUND OF THE STUDY ….…………………………..1

1.2 AIMS AND OBJECTIVES………………………………………4

1.3 SCOPE……………………………………………………………5

1.4 METHODOLOGY……………………………………………….5

CHAPTER II

2.0 LITERATURE REVIEW ……………………………………….6

2.2.0 NEXT SUBHEADING ……………………………………7

CHAPTER III

3.0 METHODOLOGY ………………………………………………21

3.1 NEXT SUBHEADING …………………………..21

CHAPTER IV

4.0 RESULTS …………………………………………………….. 33

4.1.0 NEXT SUBHEADING……….. 33

CHAPTER V

5.0 CONCLUSION AND RECOMMENDATION …………….. 40

5.1 CONCLUSION ……………………………………………. 40

5.2 RECOMMENDATIONS ………………………………………. 41

CHAPTER VI

6.0 DRAWINGS/PRINT OUT………………………………………. 55

CHAPTER VII

7.0 REFERENCES/ BIBLIOGRAPHY 67

6. Chapters of your report

Till here we have discussed what is the general layout of a project report. After all

these pages, your actual project report work details start. This should be divided

into chapters and here is a basic overview of how chapters are to be made.
Chapter I – Introduction

The first chapter is the introduction to your work an should cover the importance

and concepts used by you in carrying out this project. The basic aim of an

introduction is to give an idea of what you have done and how has it been done.

Chapter II – Literature Review

This chapter is basically to tell what work has already been done by other

researchers in your project. Any theories, studies, graphs, pictures etc which you

are using in your project but have been taken from previous research work should

be listed here.

Chapter III – Methodology

This chapter deals with how you have done your project. To be more precise, here

you should list out the methodology adopted by you. You should cover all

statistical tools, experiments conducted in lab or site, your methods to collect

information etc etc.

Chapter IV – Results

This chapters deals with the results of findings of your report. The data which you

had collected by your methodology should be analyzed and the results should be

listed in this section. Mostly people use graphical representations to make the

results more attractive.

This chapter shows how your report is effective and what you recommend should

be done to make the work more effective. After you have found the results of your

findings in chapter IV, you just list the main points here so that readers can just

find out what your project finally recommends to make the work more efficient

and effective. You can also add what should be done in future so as to carry out the

research forward.

Chapter VI – Drawings

If you have any drawings of the site or any printouts of section details you used in

your project, you need to attach them here.

Chapter VII – References/Bibliography

This page lists the references you used while writing this project report. Mostly it

is divided into books, Journal, Research paper .Use APA style.

How to format your Project Report

Mostly MS office word is used to prepare reports as its very handy in making

changes and also helps in English and grammar check. A basic Project Report

consists of 42-100 pages but we don;t have any hard and fast rule on that as pages

may vary depending on your Project Topic.

Fonts, Pagination, Spacing and Margins –use Times New Roman with font size

12 for the content of our report. But in case of headings and sub headings, font size
up to 14 can be used along with bold and underline. Please note subheading should

be smaller than headings.

Lowercase Roman numerals i.e. i, ii, iii, and so on should be used for Title,

Declaration or Certification, Acknowledgment, Abstract, Table of Contents and

then you should use standard number i.e. 1, 2, 3 and so on for your chapters.

Standard spacing of one and a half is used for the report which is reduced to one

for Chapter VII – References/Bibliography. A single line space should be given at

a start of new paragraph.

Proofreading

Before submitting your report you need to proofread it at least twice to make sure

no errors in spellings occur. Basic grammar rules should be followed and you

should not use slang language at any point in report. Also avoid the use of

abbreviations as far as possible and write complete words.

Finalization of Report

Usually students need to make three copies of training semseter report. But first of

all you should take print out of just one copy and get it checked by your guide.

Printing should be done on High quality A4 size paper and only on one side. Once
the report is checked by you and your guide, get it hard binded and then submit it

to the concerned department.