Data Collection

Dr. Jyoti Kataria , PhD, MPT, BPT

 There are several ways of collecting the appropriate data which differ considerably in
context of money costs, time and other resources at the disposal of the researcher.
 Primary data collection

 We collect primary data during the course of doing experiments in an experimental research.
 But in case we do research of the descriptive type and perform surveys, whether sample surveys or census
surveys, then we can obtain primary data either through observation or through direct communication with
respondents in one form or another or through personal interviews
Primary Data Collection in surveys and
descriptive researches.
1. Observation method
2. Interview method
3. Through questionnaires
4. Through schedules
5. other methods such as (a) warranty cards; (b) distributor audits; (c) pantry audits; (d) consumer
panels; (e) using mechanical devices; (f) through projective techniques; (g) depth interviews, and (h)
content analysis
Observation Method

 The observation method is the most commonly used method specially in studies relating to
behavioral sciences
 Under the observation method, the information is sought by way of investigator’s own
direct observation without asking from the respondent.
 Advantage

 The main advantage of this method is that subjective bias is eliminated, if observation is done
accurately.

 Secondly, the information obtained under this method relates to what is currently happening; It is not
complicated by either the past behavior or future intentions or attitudes.

 Thirdly, this method is independent of respondents’ willingness to respond and as such is relatively less
demanding of active cooperation on the part of respondents as happens to be the case in the interview
or the questionnaire method.
 Disadvantage

 It is an expensive method.
 The information provided by this method is very limited.
 sometimes unforeseen factors may interfere with the observational task. At times, the fact that some
people are rarely accessible to direct observation creates obstacle for this method to collect data
effectively
Structured and unstructured observation
Participant and non participant observation
 Participants observation  Non Participants observation

 If the observer observes by making himself,  But when the observer observes as a
more or less, a member of the group he is detached emissary without any attempt
observing so that he can experience what the on his part to experience through
members of the group experience, the participation what others feel, the
observation is called as the participant observation of this type is often termed
observation as non-participant observation.
 Advantages of participants observation

 There are several merits of the participant type of observation:

 (i) The researcher is enabled to record the natural behavior of the group.
 (ii) The researcher can even gather information which could not easily be obtained if he observes in a
disinterested fashion.
 (iii) The researcher can even verify the truth of statements made by informants in the context of a
questionnaire or a schedule.
Controlled and uncontrolled observation.

 Uncontrolled –
1. If the observation takes place in the natural setting, it may be termed as uncontrolled observation,
2. No attempt is made to use precision instruments
3. The major aim of this type of observation is to get a spontaneous picture of life and persons.
4. It has a tendency to supply naturalness and completeness of behaviour, allowing sufficient time for
observing it.
 Controlled - when observation takes place according to definite pre-arranged plans,
involving experimental procedure, the same is then termed controlled observation.

 we use mechanical (or precision) instruments as aids to accuracy and standardisation. Such
observation has a tendency to supply formalised data upon which generalisations can be
built with some degree of assurance.
Interview Method
COLLECTION OF DATA THROUGH
QUESTIONNAIRE
 This method of data collection is quite popular, particularly in case of big enquiries.
 It is being adopted by private individuals, research workers, private and public organisations and even
by governments.
 In this method a questionnaire is sent (usually by post) to the persons concerned with a request to
answer the questions and return the questionnaire.
 The questionnaire is mailed to respondents who are expected to read and understand the
questions and write down the reply in the space meant for the purpose in the questionnaire
itself.
 The respondents have to answer the questions on their own.
The merits claimed on behalf of this method are
as follows
 There is low cost even when the universe is large and is widely spread geographically.
 It is free from the bias of the interviewer; answers are in respondents’ own words.
 Respondents have adequate time to give well thought out answers.
 Respondents, who are not easily approachable, can also be reached conveniently.
 Large samples can be made use of and thus the results can be made more dependable and reliable.
 The main demerits of this system can also be listed
here:
1. Low rate of return of the duly filled in questionnaires; bias due to no-response is often indeterminate.
2. It can be used only when respondents are educated and cooperating.
3. The control over questionnaire may be lost once it is sent.
4. There is inbuilt inflexibility because of the difficulty of amending the approach once questionnaires have
been despatched.
5. There is also the possibility of ambiguous replies or omission of replies altogether to certain questions;
interpretation of omissions is difficult.
6. It is difficult to know whether willing respondents are truly representative.
7. This method is likely to be the slowest of all.
Main aspects of a questionnaire:

 Quite often questionnaire is considered as the heart of a survey operation. Hence it should
be very carefully constructed. If it is not properly set up, then the survey is bound to fail.
 This fact requires us to study the main aspects of a questionnaire viz., the general form,
question sequence and question formulation and wording
 1. General form: So far as the general form of a questionnaire is concerned, it can either be
structured or unstructured questionnaire.
 2. Question sequence: In order to make the questionnaire effective and to ensure quality to the
replies received, a researcher should pay attention to the question-sequence in preparing the
questionnaire.
 3. Question formulation and wording: the researcher should note that each question must be
very clear for any sort of misunderstanding can do irreparable harm to a survey
 In general, all questions should meet the following standards—
 (a) should be easily understood
 (b) should be simple i.e., should convey only one thought at a time
 (c) should be concrete and should conform as much as possible to the respondent’s way of
thinking.
 Essentials of a good questionnaire:

 To be successful, questionnaire should be comparatively short and simple i.e., the size of the questionnaire
should be kept to the minimum.
 Questions should proceed in logical sequence moving from easy to more difficult questions
 Personal and intimate questions should be left to the end.
 Technical terms and vague expressions capable of different interpretations should be avoided in a
questionnaire.
 Questions may be dichotomous (yes or no answers), multiple choice (alternative answers listed) or open-
ended.
COLLECTION OF DATA THROUGH SCHEDULES

 This method of data collection is very much like the collection of data through questionnaire, with
little difference which lies in the fact that schedules (proforma containing a set of questions) are
being filled in by the enumerators who are specially appointed for the purpose.

 In certain situations, schedules may be handed over to respondents and enumerators may help them
in recording their answers to various questions in the said schedules
 DIFFERENCE BETWEEN QUESTIONNAIRES AND
SCHEDULES
 1. The questionnaire is generally sent through mail to informants to be answered as specified in a
covering letter, but otherwise without further assistance from the sender.
 The schedule is generally filled out by the research worker or the enumerator, who can interpret
questions when necessary.
 2. To collect data through questionnaire is relatively cheap and economical since we have to spend money
only in preparing the questionnaire and in mailing the same to respondents. Here no field staff required.
 To collect data through schedules is relatively more expensive since considerable amount of money has to be
spent in appointing enumerators and in importing training to them. Money is also spent in preparing schedules.
 3. Non-response is usually high in case of questionnaire as many people do not respond and many
return the questionnaire without answering all questions. Bias due to non-response often remains
indeterminate.
 As against this, non-response is generally very low in case of schedules because these are filled by
enumerators who are able to get answers to all questions. But there remains the danger of interviewer
bias and cheating
 In case of questionnaire, it is not always clear as to who replies

 But in case of schedule the identity of respondent is known.

 The questionnaire method is likely to be very slow since many respondents do not return the
questionnaire in time despite several reminders,

 But in case of schedules the information is collected well in time as they are filled in by
enumerators.
 Personal contact is generally not possible in case of the questionnaire method as questionnaires are
sent to respondents by post who also in turn return the same by post.

 But in case of schedules direct personal contact is established with respondents.

 Questionnaire method can be used only when respondents are literate and cooperative,
 but in case of schedules the information can be gathered even when the respondents
happen to be illiterate.
 SOME OTHER METHODS OF DATA
COLLECTION
 Let us consider some other methods of data collection, particularly used by big business
houses in modern times
 1. Warranty cards
 2. Distributor or store audits
 3. Pantry audits
 4. Consumer panels
 5. Use of mechanical devices
 6. Projective techniques
 7. Depth interviews
 8. Content-analysis
 Warranty cards:

 Warranty cards: Warranty cards are usually postal sized cards which are used by dealers of consumer
durables to collect information regarding their products.
 The information sought is printed in the form of questions on the ‘warranty cards’ which is placed inside the
package along with the product with a request to the consumer to fill in the card and post it back to the dealer.
 Distributor or store audits

 Distributor or store audits: Distributor or store audits are performed by distributors as well as
manufactures through their salesmen at regular intervals.
 Distributors get the retail stores audited through salesmen and use such information to estimate market
size, market share, seasonal purchasing pattern and so on.
 Pantry audit technique

 Pantry audit technique is used to estimate consumption of the basket of goods at the consumer level.
 In this type of audit, the investigator collects an inventory of types, quantities and prices of
commodities consumed.
 Thus in pantry audit data are recorded from the examination of consumer’s pantry.
 The usual objective in a pantry audit is to find out what types of consumers buy certain products and
certain brands, the assumption being that the contents of the pantry accurately portray consumer’s
preferences.
 Consumer panels

 Consumer panels: An extension of the pantry audit approach on a regular basis is known as ‘consumer panel’,
where a set of consumers are arranged to come to an understanding to maintain detailed daily records of their
consumption and the same is made available to investigator on demands.
 In other words, a consumer panel is essentially a sample of consumers who are interviewed repeatedly over a
period of time
 Mechanical devices

 Use of mechanical devices: The use of mechanical devices has been widely made to collect information by
way of indirect means.
 Eye camera, Pupilometric camera, Psychogalvanometer, Motion picture camera and Audiometer are the
principal devices so far developed and commonly used by modern big business houses, mostly in the
developed world for the purpose of collecting the required information
 Eye cameras are designed to record the focus of eyes of a respondent on a specific portion of a sketch or
diagram or written material.
 Such an information is useful in designing advertising material.
 Pupilometric cameras record dilation of the pupil as a result of a visual stimulus. The extent of dilation
shows the degree of interest aroused by the stimulus.
 Psychogalvanometer is used for measuring the extent of body excitement as a result of the visual stimulus.
 Projective techniques

 Projective techniques (or what are sometimes called as indirect interviewing techniques) for the
collection of data have been developed by psychologists to use projections of respondents for inferring
about underlying motives, urges, or intentions which are such that the respondent either resists to
reveal them or is unable to figure out himself.
 In projective techniques the respondent in supplying information tends unconsciously to project his
own attitudes or feelings on the subject under study.
 Projective techniques play an important role in motivational researches or in attitude surveys
Depth interviews

 Depth interviews are those interviews that are designed to discover underlying motives and
desires and are often used in motivational research. Such interviews are held to explore
needs, desires and feelings of respondents.
Content-analysis

 Content-analysis consists of analysing the contents of documentary materials such as

books, magazines, newspapers and the contents of all other verbal materials which can be
either spoken or printed.
 COLLECTION OF SECONDARY DATA
 Secondary data means data that are already available i.e., they refer to the data which have already been
collected and analyzed by someone else.
 Secondary data may either be published data or unpublished data. Usually published data are available in:
 (a) various publications of the central, state are local governments;
 (b) various publications of foreign governments or of international bodies and their subsidiary organizations;
 (c) technical and trade journals;
 (d) books, magazines and newspapers;
 (e) reports and publications of various associations connected with business and industry, banks, stock
exchanges, etc.;
 (f) reports prepared by research scholars, universities, economists, etc. in different fields; and
 (g) public records and statistics, historical documents, and other sources of published information. T
SELECTION OF APPROPRIATE METHOD
FOR DATA COLLECTION
 The researcher must judiciously select the method/methods for his own study, keeping in
view the following factors
 Nature, scope and object of enquiry
 Availability of funds
 Time factor
 Precision required
 Thank You