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    SAEP-379 Quality Issues Notification 2-MAR-2016

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    asiqna
    SAEP-379

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    © All Rights Reserved
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    SAEP-379 Quality Issues Notification 2-MAR-2016

    Uploaded by

    asiqna
    804 views4 pages
    SAEP-379

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    SAEP-379

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    804 views4 pages

    SAEP-379 Quality Issues Notification 2-MAR-2016

    Uploaded by

    asiqna
    SAEP-379

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4
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    The key takeaways from this procedure are that it establishes a consistent method for initiating and processing logbook entries, non-conformance reports, worksheets and delinquent worksheets to report quality/technical deficiencies found during Saudi Aramco projects and ensure proper corrective and preventive actions are taken.

    The purpose of this procedure is to implement a consistent method for initiating and processing logbook entries, non-conformance reports, worksheets and delinquent worksheets. It aims to report quality/technical deficiencies, determine the root cause of problems, record corrective actions taken to fix non-conformities, and prevent reoccurrences.

    The different types of quality issues notifications mentioned are logbook entries (LBEs), non-conformance reports (NCRs), worksheets, and delinquent worksheets (DWS). LBEs are used to initially report deficiencies using a manual logbook or QMIS system. NCRs are issued by Saudi Aramco through the SAP QM system. Worksheets are used to report major violations or escalate pending NCRs.

    Engineering Procedure

    SAEP-379 2 March 2016


    Quality Issues Notification
    Document Responsibility: Project Quality Standards Committee

    Contents
    1 Scope............................................................. 2
    2 Purpose.......................................................... 2
    3 Applicable Documents.................................... 2
    4 Definitions and Acronyms............................... 3
    5 Instructions..................................................... 4
    6 Responsibilities 4

    Previous Issue: 3 July 2012 Next Planned Update: 3 July 2017


    Revised paragraphs are indicated in the right margin Page 1 of 4
    Contact: Al-Ghamdi, Khalid Salem (ghamks0k) on +966-13-8801775

    CopyrightSaudi Aramco 2016. All rights reserved.


    Document Responsibility: Project Quality Standards Committee SAEP-379
    Issue Date: 2 March 2016
    Next Planned Update: 3 July 2017 Quality Issues Notification

    1 Scope

    1.1 This Procedure establishes instructions for identification, documentation,


    closeout and tracking of Logbook Entries (LBEs) in the Quality Management
    Information System (QMIS) or Manual Logbook (Use of Manual Logbook shall
    comply with SAEP-381 conditions), Non-Conformance Reports (NCRs),
    Worksheets and Delinquent Worksheets issued by the Inspection Department
    Representatives on non-conforming product, work or services.

    1.2 Quality Issues Notification shall be issued by Inspection Department personnel


    for violation against a Mandatory Saudi Aramco Engineering Requirements
    (MSAERs) and contracts encountered during the execution of Saudi Aramco
    Projects using either the QMIS, Manual Logbook or SAP QM depending on the
    violation category as outlined in SAEP-381.

    1.3 This SAEP does not include nonconformities identified by;

    1.3.1 Operation Inspection Division (OID) during assessments of autonomous


    Operation Inspection Units or deficiencies noted during internal
    assessments by the Inspection Department.

    1.3.2 Asset Performance Management (APM) Assessment.

    1.3.3 Contractor Internal Non Conformities Reports (INCR) as in SAEP-381.

    1.4 This SAEP supersedes 00-SAIP-10, Non Conformance Reports.

    2 Purpose

    The intent of this SAEP is to implement a consistent method for initiating and
    processing LBEs, Non-Conformance Reports, Worksheets and Delinquent Worksheets.

    The purpose of issuing quality notification is to report quality/technical deficiency,


    determine the root cause of the problem, record the action taken to correct
    nonconformity and to avoid recurrence.

    3 Applicable Documents

    The procedures covered by this document shall comply with the latest edition of the
    references listed below, unless otherwise noted:

    Saudi Aramco Engineering Procedures


    SAEP-301 Instructions for Establishing and Maintaining
    Mandatory Saudi Aramco Engineering Requirements

    Page 2 of 4
    Document Responsibility: Project Quality Standards Committee SAEP-379
    Issue Date: 2 March 2016
    Next Planned Update: 3 July 2017 Quality Issues Notification

    SAEP-381 Project Quality Issues Escalation Process


    SAEP-1150 Inspection Coverage on Projects

    Saudi Aramco General Instruction


    GI-0400.001 Quality Management Roles and Reponsibilities

    4 Definitions and Acronyms


    ACD: Agreed Completion Date
    APM: Asset Performance Management
    APMID: Asset Performance Management Integration Division.
    CQP: Contractor Quality Personnel
    CQR: Contractor Quality Representative
    DWS: DELINQUENT WORKSHEET - Mechanism to escalate unresolved Worksheets
    ID: Inspection Department
    INCR: Internal Non Conformance Report (Issued by Contractor)
    LBE: Logbook Entries (First level of reporting quality deficiency using Manual
    Logbook or the Quality Management Information System, QMIS).
    MSAER: Mandatory Saudi Aramco Engineering Requirements
    NCR: Non Conformance Report (Issued by Saudi Aramco through SAP QM).
    An NCR can be issued directly without going through the LBE stage.
    NCR Originator: Individual who creates the NCR in SAP QM module.
    Project Quality Manager (PQM): The Senior Inspection Representative responsible
    for coordinating all inspection requirements on behalf of Inspection Department with
    SAPMT throughout all project phases, from Project Proposal through Mechanical
    completion.
    QMIS: Quality Management Information System (also known as electronic Inspection
    Logbook).
    SAPMT: Saudi Aramco Project Management Team.
    SAP QM: Systems, Applications and Products in Data Processing-Quality Module.
    Worksheet (WS): Mechanism for reporting MAJOR violations or escalating pending

    Page 3 of 4
    Document Responsibility: Project Quality Standards Committee SAEP-379
    Issue Date: 2 March 2016
    Next Planned Update: 3 July 2017 Quality Issues Notification

    NCRs as stipulated in this Procedure. It is also a mechanism for escalating NCRs


    unapproved by PMT in the SAP system within working days of issuance per SAEP-381.

    5 Instructions

    5.1 Categorization of Non Conformities

    All types of quality non conformities shall be categorized based on the guideline
    stated in SAEP-381, Appendix C.
    Commentary Note:

    Violations not listed in SAEP-381, Appendix C will be decided by the PQM, using
    Appendix E Definition of Violation Categories in SAEP-381.

    5.2 Approval Authorities

    Initiating, approving and receiving of quality issues notification shall be in


    accordance with SAEP-381, Appendix D, Table of Responsibilities for Quality
    Issues Notification.

    5.3 Logbook Entries (LBEs) shall be recorded in QMIS or Manual Logbook.

    5.4 Issuing and receiving of all quality issues notification including Delinquent
    Notification (DWS) shall be in accordance with SAEP-381.

    5.5 Issuance of manual NCR (outside SAP QM) is not allowed unless authorized in
    writing by the concerned ID Division Head.

    6 Responsibilities

    6.1 NCR Originator shall collect all required information prior to creating NCR in
    SAP QM.

    6.2 PQMs or Unit heads shall review the NCR and if valid submit it to SAPMT
    through SAP QM.

    6.3 SAPMT shall process NCR issued by Inspection Department within working
    days specified in SAEP-381 and GI-0400.001.

    6.4 Worksheet shall be prepared and approved by PQM / Inspection Sr. Supervisor
    or his designated representative in SAP QM.

    Revision Summary
    3 July 2012 New Saudi Aramco Engineering Procedure.
    2 March 2016 Editorial revision to transfer document from Inspection Engineering to Project Quality
    Standards Committee (PQSC).

    Page 4 of 4

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