Saep 32 PDF
Saep 32 PDF
Saep 32 PDF
1 Scope............................................................. 2
2 Applicable Documents.................................... 2
3 Terms and Definitions.................................... 4
4 Program Objectives........................................ 4
5 Instructions..................................................... 5
6 Responsibilities............................................ 11
1 Scope
This SAEP describes the procedures for the administration and implementation of the
Environmental Performance Assessment (EPA) Program. The purpose of this program
is to conduct periodic facility surveys to determine compliance with Saudi Aramco's
environmental requirements, as well as related Saudi government requirements.
2 Applicable Documents
All EPA surveys shall evaluate proponents compliance with the applicable documents
listed in this section.
Page 2 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
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Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
Finding: Results of the evaluation that are not in compliance with policies, procedures
or requirements.
4 Program Objectives
Page 4 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
5 Instructions
Commentary Note:
For further details, refer to the EPA Program Manual and the Team Leader's Handbook
issued by the Environmental Protection Department. The overview process for the EPA
surveys is shown in the Appendix A.
Frequency (years)
Type Operation
Min. Max.
Refineries, Oil/Gas Plants 3 5
Production facilities, Drilling Operations,
5 7
Distribution, Pipelines and Terminals
Industrial Services, Community Services,
7 9
Medical Services
Page 5 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
EPD determines the number of survey team members and the type of
expertise needed for each survey, based upon the type and complexity of
the facility.
The Team Leader and one representative team member from each
discipline – Air Quality & Meteorology Unit, Wastewater Management &
Marine Protection Unit, Land & Groundwater Protection Unit - shall be
provided by EED. Specialists from other EPD divisions might be invited
to participate if the facility conditions and characteristics require it.
EED will request the security access according to EPA Manual procedure.
Minimum four (4) weeks prior to the on-site visit, the proponent
department will provide EED with all information requested by EED.
Page 6 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
The EPA Opening Meeting is held before the site visit commences and is
organized and presided by the EPA Survey Team Leader. In attendance
are the survey team, the Proponent Manager, appropriate facility
supervision (as invited by the manager) and proponent facilitator.
The purpose of the Opening Meeting is to introduce the EPA survey
team and facility management, give an overview of the EPA process,
clarify any areas of uncertainty, discuss site details and logistics, and set
a time and location for the Closing Meeting.
During the site visit, the EPA team members might request to the
proponent department provides additional information for review.
This documentation may include procedures, licenses and permits,
records of monitoring and results of measurements. The team will verify
the information given by the proponent during the pre-survey stage.
Page 7 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
To assess the items listed in this section, the survey team should walk
through and inspect the facility, interview personnel, review pertinent
files, and investigate facility procedures. Checklists are required to be
used by the team members as a reminder of things to look for and to
document findings.
The survey team will check the status of the minor findings from
previous EPA survey. Unresolved minor findings may be elevated to
major status in the current EPA survey.
EPD has the right to add an EPA finding to any proponent organization
outside the scheduled EPA event if serious violations have been reported
to EPD/EED either by an entity inside or outside the company. EPD/EED
will investigate the violation, evaluate its seriousness and will decide
whether or not will be considered an EPA finding. This will be
communicated to the proponent organization in writing signed by the
General Supervisor of EPD/EED.
After completion of the onsite survey and initial data evaluation, the team
shall prepare a Summary Report that contains the major and minor
findings. This report will be presented in a closing meeting. In attendance
are the survey team, the proponent manager, and appropriate facility
supervision (as invited by the manager). Three types of findings may be
reported:
a) Major findings are items that conflict with a Saudi Arabian
government and/or Saudi Aramco environmental requirement,
and/or represent significant cost to the Company if left unresolved,
Page 8 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
The written Final Report and Summary Report will be attached to the
SAP EH&S notification.
Page 9 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
After receiving and reviewing the Final Report and receiving SAP
workflow, the proponent shall complete the action plan for each finding
through SAP EH&S, which addresses resolution of the major findings.
This plan, with estimated dates of completion, shall be input into the SAP
system within four weeks of receipt of the Final Report.
The proponent shall resolve the major findings within the estimated dates
of completion (EDC), using appropriate Company resources as needed.
The proponent must inform the EPA Coordinator of the closure of each
minor finding using the format in Appendix B.
EPD will request that the proponent department update the status of the
major findings every 6 months. An automatic status request message
will be sent by EPD through SAP EH&S. This automatic message will
be received by the proponent manager and proponent environmental
coordinator until the findings are resolved to the satisfaction of EPD.
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Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
EPD shall have final concurrence on the resolution and authorize closure
of all major findings.
6 Responsibilities
Page 11 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
Page 12 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
The team members shall finalize their findings by the end of the survey
period and present them in a Summary Report at the Closing Meeting.
They shall assist the Team Leader in preparing the EPA Final Report.
The team members shall review proponent updates for open findings and
provide feedback on the proponent's actions via SAP EH&S.
Commentary Notes:
For SAP EH&S Waste Manifest findings, EPD will not close the finding
until it sees that proponent has used the system for at least one full year.
This policy can also be extended to other findings in which the proponent did
not do the required documentation (e.g., water disposal approval form).
Revision Summary
10 December 2014 Revised the Next Planned Update, reaffirmed the content of the document, and reissued
as major revision.
Page 13 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
Planning Activities
Pre-Survey Activities
Security access
Pre-survey information
Team preparation and
documentation review
Survey Activities
Opening meeting
Field visit
Collecting and verifying
information
Summary report and closing
meeting
Post-Survey Activities
Page 14 of 15
Document Responsibility: Environmental Standards Committee SAEP-32
Issue Date: 10 December 2014
Next Planned Update: 10 December 2019 Environmental Performance Assessment (EPA) Program
Recommendation Description
Completion Confirmation
Processor Name Signature Date
Accepted
Environmental Name Signature Date
Coordinator
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